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Cleaning up text

From: Designing a Newsletter

Video: Cleaning up text

So we're now in newsletter10. We have the text placed. Don't worry yet about the fact that the text is running over the images, that the text is too big, that we have lots of over-matter. That's all going to be addressed in upcoming steps. What we want to do next is format the text. But before we do that, one minor digression, and that is just to talk about how we can clean up our text, should you import a text file that has lots of extra spacing in it. We don't need to do that because I made sure that our text files were stripped of any unnecessary spacing. But in a real world situation, it's likely that you might encounter this. So I am going to place a text file that has in it lots of unnecessary stuff. And that's the one we want, gardeners_unclean text.

Cleaning up text

So we're now in newsletter10. We have the text placed. Don't worry yet about the fact that the text is running over the images, that the text is too big, that we have lots of over-matter. That's all going to be addressed in upcoming steps. What we want to do next is format the text. But before we do that, one minor digression, and that is just to talk about how we can clean up our text, should you import a text file that has lots of extra spacing in it. We don't need to do that because I made sure that our text files were stripped of any unnecessary spacing. But in a real world situation, it's likely that you might encounter this. So I am going to place a text file that has in it lots of unnecessary stuff. And that's the one we want, gardeners_unclean text.

I'm just going to dump that on the pasteboard. Because I have my hidden characters shown, we can see when I zoom in that we've got lots of extra carriage returns and after every period we have two spaces where we only want one. A very quick and efficient way of addressing this is to use a script that comes with InDesign. It's a sample script. We could, of course, use Find/Change. There are Queries that come with InDesign that will address our needs here, Multiple Return to Single Return, Multiple Space to Single Space, choose those and then click Change All.

But easier than that is this script. It's called FindChangeByList. FindChangeByList is going to access this text file in the FindChangeSupport folder, and based upon the information in that list, it's going to run through a series of Find/Change routines. By the way, if you don't see your Scripts panel, I have incorporated my Scripts panel as part of my workspace. But if you don't see yours, it's under your Window menu. You may need to Show All Items, Automation > Scripts. And then, just to back it up a bit further, you will need to expand Applications, Samples, and because I'm on a Mac, AppleScript.

FindChangeByList, if you're on Windows, it would be VBScript. So FindChangeByList is the one we're after and it's simplicity itself. We just double-click on it and we have these options, the Entire document, Selected story or a Selection. I'm going to do it on the Selected story. Click OK. Problem's removed. So like I said, that was a digression. We don't actually have to do that. But if you did, that's the place to go.

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This video is part of

Image for Designing a Newsletter
Designing a Newsletter

47 video lessons · 20336 viewers

Nigel French
Author

 
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  1. 6m 54s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 28s
    3. Overview
      4m 18s
  2. 22m 2s
    1. Saving a custom workspace
      2m 8s
    2. Deconstructing the document
      3m 3s
    3. Using a template
      1m 38s
    4. Setting up the workspace
      4m 58s
    5. Setting up the document
      1m 49s
    6. Creating layers
      1m 7s
    7. Creating the baseline grid
      3m 5s
    8. Creating text and picture frames
      4m 14s
  3. 23m 45s
    1. Choosing images
      2m 17s
    2. Placing images
      3m 24s
    3. Fitting images with object styles
      2m 26s
    4. Cropping images
      3m 9s
    5. Creating cutouts
      4m 26s
    6. Creating partial cutouts
      2m 24s
    7. Fixing a problem image
      5m 39s
  4. 39m 45s
    1. Placing text
      6m 30s
    2. Cleaning up text
      2m 49s
    3. Designing body text
      8m 46s
    4. Designing headlines: 36, 24, 16, 12
      11m 20s
    5. Loading styles
      1m 54s
    6. Applying styles
      4m 35s
    7. Working with text wraps
      3m 51s
  5. 1h 22m
    1. Designing the nameplate
      11m 49s
    2. Designing footers
      6m 0s
    3. Choosing and creating colors
      4m 49s
    4. Designing color panels
      8m 16s
    5. Creating drop caps
      4m 19s
    6. Creating department heads
      9m 8s
    7. Designing a review section
      7m 12s
    8. Designing a calendar
      4m 39s
    9. Finessing text
      5m 33s
    10. Designing the masthead
      5m 8s
    11. Designing the feature spread
      3m 10s
    12. Creating pull quotes, captions, and photo credits
      7m 24s
    13. Designing a mailing area
      2m 32s
    14. Designing a table of contents
      2m 15s
  6. 27m 20s
    1. Using live preflight
      6m 8s
    2. Proofing and imposing pages
      4m 33s
    3. Making a print-ready PDF
      4m 15s
    4. Making a screen PDF
      1m 49s
    5. Packaging
      3m 17s
    6. Saving snippets
      3m 48s
    7. Saving as a template
      3m 30s
  7. 29s
    1. Goodbye
      29s

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