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10. Saving searches and collections

From: Bridge: 10 Things Designers Need to Know

Video: 10. Saving searches and collections

Here's something new in Bridge CS4, the Collections panel. Now collections have been around in Bridge for a while. They're basically saved searches, all right, but they've been beefed up and actually even made a little bit simpler in CS4. They're wonderful. So let's take a look at one of the easiest collections. Just this little icon down here, New Collection. Click that, give it a name like, say for example, you're gathering pictures for a contact sheet or a portfolio. I'll call it portfolio. Then all you do is as you come across images that you want to include in that portfolio, you just drag and drop them in there.

10. Saving searches and collections

Here's something new in Bridge CS4, the Collections panel. Now collections have been around in Bridge for a while. They're basically saved searches, all right, but they've been beefed up and actually even made a little bit simpler in CS4. They're wonderful. So let's take a look at one of the easiest collections. Just this little icon down here, New Collection. Click that, give it a name like, say for example, you're gathering pictures for a contact sheet or a portfolio. I'll call it portfolio. Then all you do is as you come across images that you want to include in that portfolio, you just drag and drop them in there.

So let's say from Penn State I want to get this one and this one. So I just drag and drop them right into the portfolio. And maybe Cubs Training. Let's get a picture of the Babe and picture of me at the Cub's desk. That was always a thrill, and so on. We'll just grab a few more from the Doggy Halloween Costume Contest. That guy is cute. That guy's cute and of course the winner and so on. I'm not actually moving these files at all. It's just creating aliases to those files.

When I click the Portfolio, there are all my images and from here I could go on for example to the Output Preview and create a PDF Preview or a Web Gallery. So I didn't have to do any kind of searching. Let's do our Refresh Preview to see this. I covered working in the Output panel in that previous video. I'll go back to Essentials now. As you can see you can create as many collections as you'd like. They're very simple to use. You just drag and drop pictures over there. You can have the same picture be in multiple collections if you want. These actually are coming from Acrobat, because Acrobat has collections in its Organizer, which is the Acrobat version of Bridge, which is a very interesting topic, but we'll leave that for another video title.

Anyway, you can see how useful collections would be and you can right-click on these collections and you can add them to your Favorites, so they can appear up here as well. I'll remove that from Favorites by right-clicking. They're quite useful. Now the other kind of collection is called a smart collection. That's this little guy to the right with a little gear on it, New Smart Collection. You can create one just by clicking here, and running a find. But it's actually a little bit more natural to create one when you're actually doing a find. So let's go ahead and just look at some files. So I'll go to AMC files and let's say that in my Client Projects I'm going to do a find and I want to search for any file name that has javaco in it, because I'm looking for any of my javaco client files.

Include All Sub-folders, Include Non- indexed Files, Find. It found three items, and now you see how there is a little icon here that you can save this as a smart collection. So you save it and we'll call this javaco files and that's it. Now what's neat about a smart collection is that let's say that I'm actually working on something in Bliss magazine-- Well, first of all let's take a quick look. Remember there's one folder and two files, right? Right, so we go back to Client Projects and in javaco I'm going to rename instructions.txt to javaco.txt. Okay, then we look at javaco files and bam! There it is.

So the smart collection always keeps track of what items match that smart collection you find. It puts it up. That's why it's called smart. We have these kinds of things. You're familiar with them, like in iTunes there is a smart playlist and there are saved searches that you can do in both Vista and Leopard. So that's nothing new I hope. But that's how you do smart collections. So you can see how you add files to these collections. With a smart collection, you just have to make sure the file matches what it's looking for. With a regular collection like this portfolio1, you just drag and drop files into it.

Again, you're not actually moving the file; you're creating a reference to the file. How do you remove files from collections? Well, with a regular portfolio, the only way to do so is to select it and choose Remove From Collection, or if you right-click, you can choose Remove From Collection as well. I want you to notice that there is no Delete command in this menu because you're not really deleting the image. All you're doing is removing its reference from the collection. So that image will still be there. By the way another thing I want to mention with collections is that if you right-click, you can choose Reveal in Bridge. I bet you are wondering why you'd ever want to reveal in Bridge when you're in Bridge? Well, you can find out what folder this item is coming from. There you go. Thought I'd mention that.

So that's how you get rid of pictures inside of regular portfolios, is that you just remove them from the collection, but with a smart collection you can't really get rid of them that way. Instead you have to just either change this attribute about it so that it makes it belong to the collection. Here we go. So I just had to click it to refresh it, or you have to edit the smart collection itself. So I'll just click right here on this little button and then change the attribute that automatically added it to that collection. One last thing that I want to mention about regular collections is that, let's say with this image, if I move it around or rename the original image then this collection will still be able to keep up with it. As long as I do all of my file renaming and reorganizing in Bridge. If I take this file and I do something to it in the Finder, or windows Explorer, then when I come back to this collection it's going to say that it's missing the image and ask me to find it.

So if you're working with collections because you need to put something into a different sub-folder and so on, try and do so within Bridge. Don't do so in the Finder. Otherwise you'll have to go through some tedious relinking. So that's it between regular collections and smart collections. Bridge has a solution for every designer.

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Bridge: 10 Things Designers Need to Know

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Anne-Marie Concepción
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