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Sending emails

Sending emails provides you with in-depth training on Education + Elearning. Taught by Patrick Crisp… Show More

Blackboard 9.x Essential Training for Instructors

with Patrick Crispen

Video: Sending emails

Sending emails provides you with in-depth training on Education + Elearning. Taught by Patrick Crispen as part of the Blackboard 9.x Essential Training for Instructors
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  1. 7m 51s
    1. Welcome
      1m 9s
    2. Using the exercise files
    3. What is an LMS?
      4m 15s
    4. Understanding Blackboard 9.X versions and campus customizations
      1m 52s
  2. 28m 38s
    1. The new graphical user interface
      5m 53s
    2. Exploring course-to-course navigation
      2m 20s
    3. Using course themes
      2m 15s
    4. Looking at course structures and the Quick Setup Guide
      6m 56s
    5. Using new and improved assessments
      7m 24s
    6. Looking at temporary obstacles and workarounds
      2m 36s
    7. Finding more Blackboard information
      1m 14s
  3. 26m 27s
    1. Logging in to Blackboard
      2m 9s
    2. Accessing your course and uploading files
      5m 40s
    3. Creating announcements
      4m 15s
    4. Sending emails
      4m 57s
    5. Viewing your roster
      3m 50s
    6. Downloading the Grade Center
      3m 17s
    7. Setting course availability
      2m 19s
  4. 14m 8s
    1. Understanding the tabs and sub-tabs
      5m 51s
    2. Working with modules
      3m 24s
    3. Personalizing the My Institution page
      1m 40s
    4. Editing the My Courses module
      3m 13s
  5. 12m 38s
    1. Understanding the course layout and breadcrumbs
      5m 13s
    2. Toggling the Edit Mode
      1m 26s
    3. Hiding and unhiding the Course Menu
      1m 9s
    4. Touring the Control Panel
      4m 50s
  6. 23m 53s
    1. Renaming, reorganizing, and deleting
      4m 58s
    2. Adding new menu items
      6m 4s
    3. Managing tools
      3m 40s
    4. Customizing a course
      9m 11s
  7. 16m 15s
    1. Viewing the course roster
      4m 54s
    2. Enrolling students and others
      7m 31s
    3. Why not to unenroll
      3m 50s
  8. 53m 34s
    1. Organizing content into folders
      5m 24s
    2. Uploading files
      11m 49s
    3. Using the Text Editor
      6m 19s
    4. Inserting a multimedia file
      9m 56s
    5. Linking to an external web resource
      4m 25s
    6. Linking to an internal course file
      6m 3s
    7. Making content available to students
      2m 2s
    8. Using the Content Collection
      3m 35s
    9. Copying and moving content
      4m 1s
  9. 24m 24s
    1. Exploring how students view course grades
      4m 1s
    2. Optimizing the Grade Center
      1m 36s
    3. Changing the default letter grading schema
      4m 24s
    4. Creating score columns
      6m 37s
    5. Entering grades
      5m 19s
    6. Viewing grade histories
      2m 27s
  10. 56m 19s
    1. Creating text columns
      3m 1s
    2. Managing columns
      4m 52s
    3. Creating grading periods
      5m 34s
    4. Creating categories
      5m 42s
    5. Dropping scores in the Grade Center
      9m 3s
    6. Weighting grades in the Grade Center
      6m 4s
    7. Downloading grades and editing in Excel
      7m 51s
    8. Uploading student grades
      4m 29s
    9. Changing grades
      3m 37s
    10. Changing a final grade
      6m 6s
  11. 16m 26s
    1. Creating assignments
      6m 22s
    2. Downloading assignments
      5m 16s
    3. Grading assignments
      4m 48s
  12. 37m 51s
    1. Best practices for using online assessments
      4m 21s
    2. Creating an empty test and choosing the Question Settings
      5m 29s
    3. Creating multiple choice questions
      7m 57s
    4. Creating true/false questions
      2m 48s
    5. Creating essay or short answer questions
      4m 5s
    6. Creating fill-in-the-blanks questions
      3m 39s
    7. Creating opinion scale/Likert questions
      5m 51s
    8. Reusing questions
      3m 41s
  13. 30m 27s
    1. Setting test availability and deploying the test
      13m 13s
    2. Assisting students with common testing obstacles
      8m 16s
    3. Viewing the student results
      6m 40s
    4. Reviewing the differences between surveys and tests
      2m 18s
  14. 16m 43s
    1. Sending emails
      6m 20s
    2. Creating announcements
      7m 14s
    3. Using the Course Calendar
      3m 9s
  15. 33m 15s
    1. Creating discussion forums and threads
      13m 1s
    2. Facilitating discussions
      9m 32s
    3. Moderating forums
      3m 36s
    4. Rating posts
      2m 47s
    5. Grading discussions
      4m 19s
  16. 9m 1s
    1. Creating groups
      7m 56s
    2. Adding members to groups
      1m 5s
  17. 4m 32s
    1. Next steps
      4m 32s

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Sending emails
Video Duration: 4m 57s 6h 52m Beginner Updated Oct 09, 2012


Sending emails provides you with in-depth training on Education + Elearning. Taught by Patrick Crispen as part of the Blackboard 9.x Essential Training for Instructors

View Course Description

In this course, Patrick Crispen teaches the ins and outs of Blackboard 9 so that educators and trainers can get up to speed in the system quickly—even if they've never used Blackboard before. The course explores customizing a course site, managing users, and adding and organizing content, including multimedia. It also shows how to perform student assessments in the Grade Center, as well as how to communicate with students and encourage participation and collaboration.

Topics include:
  • Accessing a course
  • Creating announcements
  • Viewing the roster
  • Working with modules
  • Adding new menu items
  • Enrolling students and others
  • Making content available to students
  • Entering grades
  • Downloading and editing grades in Excel
  • Creating assignments and collecting papers
  • Creating online tests
  • Adding discussion forums and groups
Education + Elearning

Sending emails

Besides posting announcements, you can also communicate with your students, and basically anybody else in your course, using email through Blackboard. Now there are multiple ways to access Blackboard's email tools. I am going to show you sort of an old way to do this. We'll show you some other ways in future classes. I want to let my students know that I'm going to cancel class next week. So I'm going to get into the course that I'm canceling, which is going to be by Educational Technology class. Now down on the bottom left-hand side under Course Management, I see a bunch of links, and one of them is Course tools.

If I click on Course tools, I see a whole bunch of tools, including Announcements, but I'm going to scroll down a little further, and I am going to click on Send Email. Now, when I click on Send Email, Send Email is going to say, okay, well, if you want to send an email, who do you want to send it to? I've got several options. I can choose everyone in the course. I can choose anybody who is in a group in a course. I can choose just the students or the teaching assistant. Pretty self- explanatory what's going on. The email addresses that Blackboard users usually come from your institution.

They are populated when the user created. Students may have the ability to update their email addresses by clicking on My Places at the top of the screen. We'll talk about that in a future movie. Check with your institution on what their email policy is, just to make sure where the email addresses are coming from. In this case, I am going to send the email message to everybody in my class letting them know that I am canceling class next week. And you are going to see that it's going to open up what looks like pretty much a web mail, although the email addresses are blank, and that's by default.

Blackboard won't show you the email addresses, just the names of the students. It does show you your email address. In this case, my address is a fake email address. I am going to type in my message that class is canceled, and let the students know that class is canceled this week. Notice that this is plain text. I don't have the formatting that I had earlier when I was making an announcement. And the reason why is email should be plain text. You want to make sure that it reaches the most number of recipients. So, keeping out all the extra formatting just makes sure that your message is going to be distributed to as wide an audience as possible.

Underneath this message box, I've got a little box here that says Return Receipt. If I click on Return Receipt, what it's going to do is when the students open up my email message, their email program is going to prompt them to say, hey, you've just opened this up; do you want me to inform your instructor that you've read this email message? This sounds like a really great idea. You can kind of guarantee that your students have read your email messages. However, it's completely opt-in from the students. The students can open up the message. Their email program is going to say, "Your instructor wants to know that you've opened this email message.

Do you want your instructor to know?" And you can say, "No, I don't want my instructor to know." Because it's an opt-in honor system, Return Receipt sounds like a great idea, but I just never use it. The other thing I never ever do in a Blackboard email is attach a file. Attaching a file is always, always a bad idea. There are some really overzealous spam filters out there that will automatically kill anything that has an attachment to it. You want to make sure your message gets to all your students, so keeping attachments off is a really good idea.

The other thing is, if you send a file as an email attachment, students are going to accidentally delete that email file, and then they are going to contact you and say, 'can you email me that file again?', and to keep you from having to deal with that, remember, Blackboard stores files; post your file to Blackboard somewhere in your course and then tell your students where to find it. So in this case, I have got a message. I am going to send it to everybody in my course. The subject is that class is canceled. I've got my message. It's plain text. I'm not going to do Return Receipt. It's just not going to be as happy as I think it's going to be.

I am not going to do an attachment. I am going to click on Submit. Now if this works well, you'll get a box saying congratulations, it's been sent successfully. In his case, because I have got some fake email addresses in this, I am going to get an error message, but it's actually going to be a pretty error message. It says, "An error or warning occurred while sending this email. Some or all recipients may not receive the message." That usually means that there's at least one bad email address somewhere in your roster. So, to send an email message in Blackboard to anybody in your course, or to select people in your course, click on the name of your course under My Courses, then in the Course Management area click on Send Email, choose the recipients that you want to send your email message to--in this case All Users.

Type in a subject--obviously that's required. Type in the message. I recommend leaving Return Receipt off and Attachments blank and click on Submit. Now one thing to keep in mind: when I click on Submit, the message has sent out, but Blackboard doesn't keep a copy of this. Remember that you are going to need to check your email inbox to see any messages that were sent from your Blackboard course.

Find answers to the most frequently asked questions about Blackboard 9.x Essential Training for Instructors .

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Q: This course was updated on 10/09/2012. What changed?
A: This update adds 7 new movies in the "What's New in Blackboard 9.x SP8 and SP9," on topics such as course themes, new and improved assessments, and other new features found in service packs 8 and 9.





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