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In your Course Management area, under Users and Groups and in the Users link, there may be as many as three different ways for you to enroll a user into your course: you may be able to click on Enroll User and create a brand-new user; you may be able to click on Enroll User and find a user to enroll; and you may be able to click on Batch Enroll Users. However, this is probably the one movie where I can pretty much guarantee that what you see here on my screen is not what you are going to see when you log in to your version of Blackboard.
Some or all of these enrollment options may have been disabled by your institution, simply because your institution is handling the enrollment for you. This is particularly true if your Blackboard is tied into your student information system where when a student enrolls in the course in the student information system, they're automatically enrolled in the course in Blackboard. In that case, there's nothing for you to do here--just move along. Let me also point out something that is kind of confusing, but I will show you what I mean. You cannot enroll someone into your course who is already enrolled in your course.
Olivia Anderson is here in my course. Even worse, if Olivia Anderson were to drop my course, and particularly if my course is in the student information system and she drops my course, she may actually be blocked from getting into my course, and there's nothing I can do to add that student back, short of sending Olivia Anderson to the registrar saying, enroll in my course. Let's go through each of these options, but keep in mind, one, two, maybe all three of these may not be available on your version of Blackboard. I am going to click on Enroll User, and I am going to create a user.
Now, you are going to see a bunch of fields that need to be filled out, and that seems like a lot, but it turns out only a few of these are absolutely required-- anything that has a star next to it. So, I am going to do Pamela, last name is Stuart. Now, the Email address is not required, but I strongly recommend putting in an email address if your campus allows you to create accounts. It's just an easy way for you to get in touch with the students. So, I can go email@example.com.
This is a fake address in this case. I am going to scroll down, and now I have to type in a Username and Password, P-A- and her password. And when I scroll down, I now have a choice of how to add this student to my course. Do I want to add the student as a student, and that's default. I could also add the person as a teaching assistant. The difference between a teaching assistant and an instructor is a teaching assistant has access to almost the exact same sets of tools that you have as an instructor, but cannot show up on the list of who's teaching the course.
So when the students go to the course homepage, under My Courses, sometimes the instructors are showing up. Teaching assistants don't show up. Guest is one of those limited roles. Don't do it, a guest doesn't mean what you think it means. A guest really can't interact in your course. A grader is somebody who has access to the grades but not necessarily to the content, and a course builder is someone who can access the course to add content, but doesn't really get access to the grade book. In this case, we are going to keep the student as a student.
Available is, can she log in? Yeah, sure! When I click Submit, I have now created this account. Now, Pamela doesn't get a message. I have to send her an email message saying I've now created an account for you, and she can then log in using the password that I set up. Don't be shocked if Create Users is turned off on your campus. Very, very few campuses allow you to do this. Instead most user accounts are created by the institution, not by the users. However, if there is an account that does exist, you may be able to manually enroll it if the institution has not disabled that feature.
What you can do is under Enroll Users, click Find Users to Enroll. And what I am going to do now is I am going to type in the username for the person. In other words, it's their Blackboard login name. But what if I don't know the Blackboard login name for the person? Well, there's a Browse button here. If click on Browse, it's going to open up a pop-up window. I am going to scroll this over, and I have now the option of choosing by First Name, by Last Name, and by Email. I am going to actually here choose Last Name, and we will do Jones, see how many Joneses as I have in my system.
And I've got three or four Joneses that I can add to my system. If I want to add, say, Chloe Jones, I click the check marks next to Chloe Jones and click Submit. If we wanted to had Chloe and Mia, I click Chloe and Mia. Be careful when you're searching for last names, because there are people out there who have the same last names. Make sure that you are selecting the right person. Click on Submit. I have got my two people here. Notice that it put their usernames separated by a comma, so if you wanted to add more than one user at a time, you can.
You can choose a role. In this case, instead of having a horizontal button bar, it's a pulldown list, but the same options we talked about earlier. So, I am going to choose a role of student and click on Submit. Now, remember earlier I said that you can't enroll somebody in the course who is already enrolled in the course. I want to show you what I mean by that. I am going to take Olivia Anderson, I am going to copy her username, and I'm actually going to find her, and I am going to try to find her in the system, and actually, we will browse and search for her.
So, I am going to search by Username > Contains, Olivia Anderson, and when I click on Go, no users found, but we know she exists. Well, the reason why it's no users found is these are users who are not yet enrolled in your course. If you ever want to see who is enrolled in your course, you want to go and look at your course roster. I am going to click on the breadcrumb trails here. From Add Enrollments, I will click on Users, and I can see that Olivia is already enrolled in my course. That's the reason why I couldn't find her.
By the way, if I were to go back here and click on Find Users to Enroll and just pasted her username and clicked on Submit, I'll get a red error message saying she is already enrolled. So, remember, you cannot re-enroll somebody who's already enrolled in your course. The last function I will let you explore on your own, and again, very few institutions do this. It's something called Batch Enroll Users. Batch Enroll Users--and I will click on More Help to get the pop-up menu that shows you the help. What you would do is you would create a text file, a CSV file, that has in the first field Username, Last Name, First Name, Email, Password.
The things that are red are absolutely required. Everything else is completely optional. Now, I want you to notice that this is an example of what you would do. If I wanted to add JS Smith to my course using a CSV, I do Jsmith,Smith, which would be the last name, first name. If you are going to do that, I think it's easier to just to go search for the users and do Batch Enroll, but that's the reason why Batch Enroll is usually turned off on most campuses. So, remember that in your Course Management area, under Users and Groups, there are three ways to enroll a user in your course.
You may be able to click Enroll User > Create User. Don't be upset if you can't see that. That's not out of the ordinary. You may be able to click on Enroll User > Find Users to Enroll, or you may be able to click on Batch Enroll Users. Please remember, you cannot enroll someone who's already enrolled in your course, or you cannot enroll somebody who has dropped your course in your student information system if you're Blackboard is tied in the student information system.
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