IntroductionWelcome| 00:03 | Hi, I am Cris Ippolite and welcome to
Bento 2 New Features. I am a FileMaker
| | 00:07 | Certified Developer and Trainer as well
as President of iSolutions, a FileMaker
| | 00:11 | training and development firm and in
my day-to-day work and personal life
| | 00:15 | I deal with a lot of information.
If you've got Leopard and any kind of data that
| | 00:19 | you need to organized, Bento 2 is
a powerful and easy to use solution.
| | 00:24 | In this title, I'll focus specifically
on the new features of the Bento 2 release.
| | 00:28 | I will show you how to use Bento
to link with Apple Mail messages and
| | 00:31 | RSS articles as well as how to link
maps and chats to your forms. We will also
| | 00:36 | take a look at ways to modify the
new themes for your forms, new printing
| | 00:40 | options, integrating spreadsheet data
into your Bento files, and we will get to
| | 00:44 | know how to use the new Split
View feature with your data.
| | 00:47 | There is a lot more Bento 2 can do for
any kind of data that you'd like to track.
| | 00:51 | So let's jump into Bento2 new features.
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| Using the exercise files| 00:00 | If you are a premium member of the Lynda.com
Online Training Library or if you
| | 00:04 | are watching this tutorial on a DVD
ROM, then you will have access to the
| | 00:08 | Exercise Files that I am
using through out this title.
| | 00:10 | You will notice when you open up
the Exercise Files, you will see four
| | 00:14 | different folders, one for each
chapter. Within these chapters you will see
| | 00:18 | that there is a folder for each movie.
The folders contain any files that we will
| | 00:22 | be using in the movie. You'll also notice that they
contain both a Start and an End backup Bento database.
| | 00:29 | Because this title involves Bento, in
order to be able to pick up where the
| | 00:33 | movie starts, you will have to
revert the Bento backup. Reverting a Bento
| | 00:37 | backup is as easy as going under the
File menu and selecting Revert to Bento
| | 00:42 | Backup and then you can choose the Start
database in order to start where the movie begins.
| | 00:47 | If you would like to see the finished
product then choose the End version of the
| | 00:51 | backed up database. If you are a monthly
subscriber or an annual subscriber to
| | 00:57 | Lynda.com, then you wouldn't have
access to these Exercise Files, but you can
| | 01:01 | also follow along from scratch on your own
version of the database. So let's get started.
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1. Working with SpreadsheetsImporting Numbers and Excel files| 00:00 | In Bento 2 it's now even easier to be
able to exchange information between your
| | 00:04 | spreadsheets and your Bento
libraries and collections.
| | 00:08 | One of the ways to do this is to
import the data currently stored in your
| | 00:11 | spreadsheets directly into Bento.
For example, you see here that I have got a
| | 00:16 | Properties library that current
contains home information, property names,
| | 00:21 | street and cities. Let's say one of
my colleagues provides me with a Numbers
| | 00:25 | spreadsheet with all sorts of
additional property information and I would like
| | 00:29 | to get easily get this information into Bento.
| | 00:32 | In Bento 2 this is very easy to do,
because Excel and Numbers spreadsheets are
| | 00:37 | both now supported import sources.
You can import this information by going
| | 00:41 | under the File menu, Import, choosing File
and then you will see the Import dialog window
| | 00:46 | appear. You have three steps here.
The first of which is to choose the file
| | 00:50 | that you would like to use as your
source. So if you remember in this example
| | 00:53 | this is a Numbers spreadsheet. I'll find the location
of the spreadsheet, select it and then hit Open.
| | 01:00 | You will notice now that I can either
select the individual sheet within the
| | 01:05 | Numbers spreadsheet or the selected
tables. And in your example there is only
| | 01:08 | one of each, so our choice is already
made for us. But for spreadsheets that
| | 01:12 | have more than one sheet or tables, this is where
you choose the one that you want to bring into Bento.
| | 01:16 | Now your second step is to choose a
target. And although a great way to start
| | 01:20 | using Bento is by importing
information from another file into a new library,
| | 01:24 | in this example we are going to
choose one of the existing libraries.
| | 01:27 | Specifically, the Properties and then we are going to bring
the data from the spreadsheets into the Properties library.
| | 01:33 | In step three you will notice that on
the far left-hand side we've got the
| | 01:37 | Record Values column. These are all
the different columns that are inside of
| | 01:41 | our spreadsheet. And what want to do
is select which one of these columns we
| | 01:44 | want to bring into Bento and then additionally
determine which fields we want to contain the data.
| | 01:50 | So in this example we have got
Property fields and I want to bring in the
| | 01:54 | Address, the City, the State, and the
Zip into Bento. So over in the Record
| | 02:00 | Values columns I will click on the
dropdown and I will choose Address. That's
| | 02:04 | going to line up with Street and I will
choose City to line up with City. State
| | 02:09 | to line up with State and
Zip to line up with Zip.
| | 02:15 | Now the last thing you want to check is
to make sure that the number of records
| | 02:17 | that you are bringing into Bento is correct.
| | 02:20 | So here you see we have got 78 records.
You can also choose whether or not to
| | 02:24 | use this record's values as the column
names. So you see here the Record Values
| | 02:30 | actually Address, City, and those are
the columns names. So you are going to
| | 02:34 | keep this option selected so that the first records are
not brought in, but are used as the column headers instead.
| | 02:41 | We can also preview the different
records that will pulled into Bento by
| | 02:45 | clicking either the Left or Right
buttons to make sure that the information
| | 02:48 | that's in the spreadsheet
lines up with the right field.
| | 02:50 | So you see here, it looks like
everything is matched up properly. When we are
| | 02:54 | satisfied with our settings we can then
hit the Import button. Once the import
| | 02:58 | is complete, you will notice that you now have some
additional rows with data inside of your Bento library.
| | 03:05 | So with Bento 2 it's now even easier to bring data from
your spreadsheet into your Bento libraries and collections.
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| Copying and pasting spreadsheets into Bento 2| 00:00 | Have you been storing information on
spreadsheets, but now you want to use that
| | 00:03 | same data in Bento? Well, now you can
use the new spreadsheet Copy and Paste
| | 00:07 | feature that lets you copy selected
blocks of data from Excel or Numbers
| | 00:11 | spreadsheets and then paste them
directly into table views within Bento.
| | 00:14 | For example, we've got a library set up
inside of Bento that contains property
| | 00:19 | information. Let's say that one of
our colleagues has supplied this with
| | 00:23 | additional property information
inside of a Numbers spreadsheet. But in this
| | 00:27 | example I only want to pull
information from the Address, City, State and Zip
| | 00:31 | columns and only for the city of
Broomfield, Westminster, Golden, Arvada.
| | 00:37 | So I have created a selected area in
Numbers that contains all that information
| | 00:41 | and now I simply go on to Edit>Copy
and back into Bento and I'll chose the
| | 00:47 | starting point for the new
information I'm going to add which will be these
| | 00:50 | Street columns and simply go on to Edit>Paste.
| | 00:54 | You'll see now that not only the
additional rows that have been added but two
| | 00:58 | new additional columns with the information
that I have brought over from the spreadsheet.
| | 01:02 | So with Bento 2 you can now bring in
your data by simply copying a block of
| | 01:05 | data in either Numbers or Excel and then
paste it into table view in a Bento library.
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| Working in Table view| 00:00 | Table View in Bento shows a list of
records in a library or collection.
| | 00:04 | It's intended to be a familiar spreadsheet-like
view that's makes working with data easy and intuitive.
| | 00:08 | For example, you can click directly
into fields to be able to add data, but you
| | 00:12 | will notice now inside of Bento that
you can click into a field and then tab to
| | 00:17 | a new field just like you would inside
of the spreadsheet and then if you hit
| | 00:21 | Return, you can advance to the next row
, again just like a spreadsheet. If you
| | 00:26 | press to Tab key to advance the field
to the right again, you'll notice that
| | 00:29 | you can navigate down into right
throughout the different records in Table view.
| | 00:34 | You can also sort the different fields
by the column headers either by sorting
| | 00:38 | ascending or descending just like you
would in your favorite spreadsheets.
| | 00:43 | You can also click inside the column
headers to change the name of your fields by
| | 00:48 | selecting Edit Field or you can use
the common spreadsheet like feature of
| | 00:55 | double-clicking on the column header to
change the name of your field. And you'll
| | 00:59 | notice that when you change the
name of the field then the column header
| | 01:02 | that you'll also see that the field
name changed to the Fields pane. Hitting Enter.
| | 01:07 | Now it changed field one to say Zip.
| | 01:10 | This are the behaviors that you might
already be used to by working with spreadsheets
| | 01:13 | and now inside Bento 2 you'll see the same behaviors
available to you when you are working in Table view.
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| Exploring the new Fill Down feature| 00:00 | Bento 2 now looks, works, and feels much
more like a spreadsheet then ever before.
| | 00:05 | When you are in Table view you can
enter information without touching your
| | 00:08 | keyboard, because Bento lets you
use the content in one or more rows to
| | 00:12 | automatically add or replace
records below the selected fields.
| | 00:15 | For example, you'll notice that in the
State column, there are some of our records
| | 00:19 | that don't have any state values. So
let's say we want to add Colorado to
| | 00:24 | every one of the records in the State
column. Bento will let you use the content
| | 00:27 | in one or more rows to automatically
add or replace records below the selected
| | 00:32 | fields. If you notice when you click
inside of a field in Table view, you'll
| | 00:36 | notice that the bottom right corner of
the selected field has this small dot.
| | 00:40 | If you click on that dot you'll
notice that your cursor change into a cross
| | 00:43 | hair and just like in a spreadsheet if
you click down on that bottom right hand
| | 00:47 | corner and drag through your desired
list of fields, you'll notice that the
| | 00:53 | value from the first field has now
been copied to all of the rest of the
| | 00:56 | fields. So now when you'll release
your cursor, you'll see that you have now
| | 01:00 | populated all of the fields within
the same column with the same value.
| | 01:05 | In Bento 2 you can use this new Fill
Down feature to enter information faster
| | 01:09 | and easier than ever before.
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| Exporting to Excel| 00:00 | You can export your Bento libraries
or collections into many common file
| | 00:04 | formats to make it easier to share your
data. You can now directly export Bento
| | 00:08 | libraries to either iWork Numbers or
Microsoft Excel formats. And now you don't
| | 00:14 | need to first export those libraries
as CSV files first. You can bring your
| | 00:18 | data into spreadsheets and even share or even
chart in this case all directly out of Bento.
| | 00:24 | To do so, first chose the library or
collection that you would like to export,
| | 00:28 | and then go under the File menu, chose
the Export option and you'll see your
| | 00:33 | export options pop-up on screen. You'll notice some
new formats available to you including Numbers and Excel.
| | 00:38 | You have a couple of choices to make
in whether or not you want to add all of
| | 00:41 | the records in your chosen library
or collection or all of the Table view
| | 00:45 | fields. Once you've selected the
desired option, you hit Next. First, you'll
| | 00:49 | select the location where you want to
save your exported information and then
| | 00:53 | hit Save. Now that your information
has been exported, you'll see in the
| | 00:57 | location and it can now be opened up in
one of the native spreadsheet formats.
| | 01:04 | Exporting information in either
Excel or Numbers format now makes it much
| | 01:08 | easier to share your information
with users that aren't using Bento.
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2. Understanding Message List Fields and Apple MailAdding message list fields for Mail in a layout| 00:00 | In Bento 2 you can easily link Apple
Mail messages directly to information
| | 00:05 | that's stored into Bento. You can do so
by using the new message list, Field Type.
| | 00:10 | For example you see that I have got a form in
Bento that is helping us store Property Information.
| | 00:16 | Since we receive a lot of different
emails regarding this property, let's say
| | 00:20 | we would like to store those emails
inside of the property record. We will do
| | 00:24 | so by creating a new field, that's
called the massage list field and we do so
| | 00:29 | by going under Insert and select New
Field and you will see the Create a Field
| | 00:34 | dialog appear. You will notice that
there is one new field type in Bento 2
| | 00:39 | called the Message List and we
will call this one Mail Messages.
| | 00:47 | Once you have created the New Message
list field, you will see it appearing in
| | 00:50 | your Fields pane which is now located
on the left hand corner of your Bento
| | 00:54 | form. After you have added the field,
you can drag it from the Fields pane into
| | 01:00 | an area in your form where you would
like these messages to appear. You can
| | 01:04 | then easily resize the message list to
fit appropriately and you will notice
| | 01:11 | that by default you have got the
Sender column, the Subject column, Date
| | 01:15 | Received and Priority.
| | 01:17 | However by clicking on this icon in the
bottom right hand corner, you will see
| | 01:21 | that the Fields pane now displays the
message fields. You will notice that by
| | 01:25 | default we have got Date Received,
Priority, Sender and Subject checked. So
| | 01:30 | that's why these columns are appearing.
| | 01:31 | But let's say I want to get rid of
Priority and replace it with Date Sent.
| | 01:36 | Simply uncheck the Priority box and
check on Date Sent and you will see those
| | 01:41 | changes appear in our Message List
field. Once you have created your Message
| | 01:45 | List field, you can now select the
icon on the bottom left hand corner which
| | 01:50 | will then open up mail allowing you
to select either a single message and
| | 01:54 | dragging and dropping it into your
Message List field or selecting multiple
| | 01:58 | messages, dragging them all into
the Message List field at once.
| | 02:03 | Once you have got your messages in
your Message List field, you can select
| | 02:08 | individual messages and either
delete them or use the Quick Look icon to
| | 02:15 | preview them on screen and if you would
like to reply to a stored message, you
| | 02:19 | can hit the icon on the far right, that
will open them in Apple Mail, allowing
| | 02:25 | you to reply to messages if you would
like. You can also view the messages in
| | 02:30 | different orders by sorting
them on the Column headers.
| | 02:34 | Using a new message list field is a
great way to keep track of important
| | 02:37 | messages that are related to information
that's you are storing inside of Bento.
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| Adding RSS to forms| 00:00 | In Bento 2 you can store RSS articles
that relate to information that you are
| | 00:04 | storing inside of your forms. You do
so by using the new Message List field
| | 00:09 | much like you would do to store Apple
Mail messages. If you go under Insert, to
| | 00:13 | New Field and select Message List and
then name it whatever you like. In this
| | 00:19 | case we will call them RSS and we
hit Create, you will see the field
| | 00:24 | represented in your Field Pane and by
clicking and dragging it into an area
| | 00:29 | within your form, you will see that you can now create a
Message List field that will simply store RSS feeds.
| | 00:35 | Adding RSS articles from your Apple
Mail application is as easy as dragging and
| | 00:39 | dropping. If we click on the icon in
the bottom left hand corner and then
| | 00:43 | choose from your RSS feeds in Apple
Mail you can drag one RSS article or
| | 00:49 | possibly even many directly into your
Message List field. You would notice that
| | 00:54 | you will have a vertical scroll bar up here when you
have dragged more messages into the area than space will allow.
| | 01:00 | You can select the different
articles and then use the Quick Look icon to
| | 01:04 | preview them or even open them up in
Mail, in order to be able to Read more
| | 01:11 | information. If you would like to
remove any RSS articles, simply select the
| | 01:17 | article that you would like and hit
the dash button(-). You will notice that
| | 01:21 | clicking the icon in the bottom right
hand corner will show all the message
| | 01:25 | list columns inside the Field Pane area.
You see that you can choose from Date
| | 01:28 | Received, Date Sent, Priority,
Recipient, Sender and Subject.
| | 01:32 | You can get rid of Recipient and now
you can use the Resize tool on the Column
| | 01:37 | header to make your Subject even larger.
You can also then sort by clicking in
| | 01:41 | to the header of each column, by Sort
Ascending or Descending or even choosing
| | 01:46 | to Hide any certain field. The new
Message List field is a great way to keep
| | 01:50 | track of important RSS articles that are related
to information that you are storing inside of Bento.
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3. Working with Custom Views, Themes, and TemplatesCustomizing forms without using Customize mode| 00:00 | Bento 2 now has a new way to edit your
forms that makes it even easier to use
| | 00:05 | than ever before. You can say goodbye
to Customize mode. If you have used
| | 00:08 | Bento 1 before you know in order to
make any changes to your forms, you would
| | 00:12 | have to first click a button on the top
right portion of your screen that would
| | 00:15 | take you into something called Customize mode.
| | 00:18 | Now if you happen to be working on one
of your forms, even if you are editing
| | 00:22 | data, you can just double click on
certain areas and it will allow you to make
| | 00:25 | changes right on the fly. For example,
here I can make a change to my field
| | 00:29 | name or I can even resize the
objects on screen and in order to make any
| | 00:35 | changes to objects, you just simply
click on the object. You will notice that
| | 00:39 | the squares appear on the different
corners and along the bottoms and sides
| | 00:42 | that will allow you to resize or even select and move
the object to another portion of your form if you'd like.
| | 00:49 | All these can be done with our
changing modes. In addition if you are looking
| | 00:53 | for some assistance on some of the
things that you can change in your form, if
| | 00:56 | you look in the bottom right hand
corner of the screen, you see that there is a
| | 00:59 | button that will Show or hide the form
tools. This allows you to make changes
| | 01:04 | to your form, add fields or Text Boxes
or even modify Objects on the fly. So
| | 01:09 | now you can easily make changes in your forms
without first having to stop and then change modes.
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| Adding or changing fields in Table view| 00:00 | Would you like to add or change fields
within your libraries? Well in Bento 2
| | 00:04 | you can now do that directly within
Table View with just a few clicks. You will
| | 00:08 | notice the far right column in Table
view is called New Field. It's actually
| | 00:12 | not a column, but if you tab into
that column and add some values, after
| | 00:19 | hitting Enter you will see now that
it has created a New Field within your
| | 00:23 | library. You will notice this
field listed in your Fields pane.
| | 00:29 | You can change the field name by double
clicking on it and you will also notice
| | 00:34 | that you can change some of the
properties of the field as well. In this case
| | 00:40 | we have changed this to a Choice field
from regular text or when we click back
| | 00:45 | into it, we can choose a Checkbox if we'd
like to. You will notice now that we
| | 00:51 | can change everything back to a Text field
which then gives us our original choices.
| | 00:55 | So you have all the same options in the
Table view as you do if you are adding
| | 00:58 | a new field for the first time. Also
you will notice that you can add new
| | 01:02 | fields before or after an existing
column. You will notice after you hit Enter,
| | 01:10 | that this field also shows up in your
Fields pane and you will notice that the
| | 01:14 | box is checked next to Occupied which
allows you to view it within your Table view.
| | 01:18 | If you would like to remove one of
the fields from a library, you can just
| | 01:21 | click on the Column header and simply
choose Delete field. This will delete it
| | 01:25 | from Table view and also from your
Fields pane. You will see that Bento 2 has
| | 01:31 | all sorts of new features to allow
you to make these modifications to your
| | 01:34 | fields within your libraries
without ever leaving Table view.
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| Adding maps to Bento forms| 00:00 | Bento 2 now allows you to link directly
to maps or initiate a chat directly from
| | 00:04 | a record that contain addresses or
chat fields. For example you see that we
| | 00:09 | have got an Address List for this record.
You will notice these new buttons on
| | 00:12 | the upper right hand corner. The first
button if you hover over it you can see
| | 00:16 | it says Display a map of the address.
So by simply clicking on this you will
| | 00:20 | your web browser open, and
automatically take you to a Google map of the
| | 00:25 | address that you have
stored within your Address list.
| | 00:27 | Each individual address in the list
will have its own link to a Google map. You
| | 00:32 | will notice that you have the options
for invoking the map or Directions to or
| | 00:36 | Directions from the address within
your Address List. So if we select
| | 00:41 | Directions to you will notice that a
screen pops up allowing to us start and end
| | 00:48 | locations. And then you can Copy these
and Paste them right into the record itself.
| | 00:54 | There is also support for
linking from your Bento records in to iChats.
| | 00:59 | You will notice that one of the fields
that you have if you have linked over to
| | 01:02 | your Address Book will be the IM
Account List. If you drag this list on to your
| | 01:07 | form you will see that you can add
different IM Accounts either from AIM,
| | 01:12 | Jabber, MSN, ICQ or Yahoo. And right
now you see that this value is pulled in
| | 01:17 | from my Address Book. Once I have a
value on to my record. I can then click one
| | 01:22 | of the two buttons. You will notice
here that I can simply Start a chat session
| | 01:26 | with this user by clicking on this chat icon.
| | 01:28 | You will notice since the IM Account
List is a list field I can add multiple
| | 01:40 | different Messenger accounts to this
one record, and you will also notice the
| | 01:43 | option for deleting any existing
Instant Messenger accounts. If your forms
| | 01:48 | contain address information, you can
now link directly to maps and if your
| | 01:52 | forms contain chat information you can now
directly initiate iChats, all using Bento 2.
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| Understanding split view forms| 00:00 | Table view is great for looking at
multiple records at the same time as well as
| | 00:04 | looking at some of the summaries on
those records. But if you have ever been
| | 00:07 | inside Table view and still wanted to
see the detail that one of your other
| | 00:10 | forms provides? Well, you will
notice that Bento 2 now has the Split view
| | 00:15 | feature. If you notice in the upper
right hand corner there is a new button
| | 00:18 | that will split the screen, and you
see that there is divider in between the
| | 00:24 | Table view and the Form view and by
clicking on the divider you can resize
| | 00:28 | either the Table view or
the Form view as you see fit.
| | 00:31 | This allows you to navigate through
the multiple records on the top of the
| | 00:34 | screen while still seeing more detail
when view them on the bottom. You will
| | 00:39 | notice that you can still edit in
either one of these views, and that your
| | 00:44 | changes will be reflected in both the
Table view and the Form view below. This
| | 00:49 | new hybrid Split view shows summaries
and details together on one screen to
| | 00:54 | make viewing and editing of
information easier than ever.
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| Exploring the new themes in Bento 2| 00:00 | When using Bento you can adjust the
background colors and styles of your forms
| | 00:05 | by using themes, and Bento 2 now has
ten brand new themes that you can choose
| | 00:10 | from. So you can dress your data and
design your style or bring excitement to
| | 00:13 | your day with new colors, all adding
a refreshing splash to your existing forms.
| | 00:17 | You will notice under the Form menu,
under the Choose Theme, that you
| | 00:22 | now have the new Theme Chooser window.
| | 00:24 | You will notice few of the new themes
here on top, like Sail Away or Swimming
| | 00:29 | Pool or even Bookworm. If you are
curious to see how those will affect your
| | 00:33 | form you can simply hit the button
that's called Try It. There you see the
| | 00:37 | Swimming Pool has both the background
image as well as different fonts. You can
| | 00:42 | keep trying them until you find one that fits the
theme of the information that you are trying to manage.
| | 00:48 | In this case we will choose Bookworm
because it has sort of a wood theme that
| | 00:51 | matches our rustic home. When you hit
OK you will notice various different
| | 00:56 | things change on screen in addition to
just the background image. Go ahead and
| | 01:00 | explore some of the new themes that ship with Bento 2
and find the one that most perfectly suits your needs.
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| Exporting templates| 00:00 | Bento allows you to customize your Forms.
You can pick different fields. Style
| | 00:05 | those fields any way that you would
like and even choose a theme. Bento 2 now
| | 00:09 | allows you to save these as Templates.
You will notice under the File menu
| | 00:14 | choosing Export. You see in the far
right there is now an option for exporting
| | 00:18 | a Template. When you select Template
you can now save this library template and
| | 00:22 | then exchange that with other Bento
users or even use it yourself in another
| | 00:26 | Bento database. You will notice
that you have couple of options.
| | 00:29 | You can include related libraries if
you happen to connect to Address Book or
| | 00:33 | iCal. You can choose to select those as
well. Then you will choose the location
| | 00:40 | where you want to save your Template
and select Save. Now you have created a
| | 00:45 | Template that now can be imported in to
another Bento database. For example, if
| | 00:51 | we go under the File menu to Import,
you will see that there is an option for
| | 00:54 | choosing a Template, selecting the
Template and then hitting Open. We will then
| | 01:01 | add a new Form to your Bento database.
| | 01:04 | Now you see that this Form has the
theme and all the field placements and Style
| | 01:09 | as the original one that before we
created the Template. Note that there are no
| | 01:12 | records in the newly created libraries.
But all the fields are there for you to
| | 01:16 | be able start entering into. Bento
provides all the tools that you need to
| | 01:19 | create your own customized forms.
Now you can save those as Template to
| | 01:23 | exchange with other
databases or other Bento users.
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4. New Printing Options in Bento 2Reviewing the new printing options| 00:00 | There are new ways to print Forms and
Lists in Bento 2 that are much easier than
| | 00:04 | before. For example, in Form view
when you go to File and Print, you will
| | 00:11 | notice in your preview that you have
only one record on screen at any given
| | 00:15 | time. Even when you have selected
Print, All displayed records. However you
| | 00:19 | notice now that there is a check box
called Print one record per page. If you
| | 00:24 | uncheck that box you will notice that
in this case two records appear on each
| | 00:29 | page. Thus cutting down
the number of pages by half.
| | 00:35 | In Table view you will notice that we
have got six columns visible. However
| | 00:38 | when we are going to File, Print, you
will notice in preview that there is only
| | 00:42 | three columns showing. However if you
look under Options you will notice that
| | 00:46 | there is a new option in Bento 2
called Fit to width. By checking this option
| | 00:51 | you will see now that all six columns
appear in your preview. This way it will
| | 00:56 | constrain the print area to fit as
much on one printed page as possible.
| | 01:02 | These two new printing features will
allow you to print Forms and Tables more
| | 01:06 | efficently than before. Thus
saving paper, ink and valuable time.
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| Setting up mailing labels| 00:00 | There is a new feature in Bento 2 that
makes copying Address field information
| | 00:04 | much easier. Right now if you wanted
to create some mailing labels you would
| | 00:08 | click into the Address field and you
could only copy one line at a time. Say
| | 00:13 | for example you are using a Word
Template to crate these mailing label fields;
| | 00:17 | you see that in this case you would
only get the address line. Thus having to
| | 00:20 | back five different times
just to copy the address.
| | 00:24 | However if you click on the new drop-
down in the Address field you will see at
| | 00:28 | the very bottom there is something
called Copy mailing label. This will copy
| | 00:32 | the entire contents of the Address
field and allow to Paste that all at one
| | 00:37 | time inside of what ever mailing label
application you choose to use. So Bento
| | 00:42 | 2 has just made it easier to copy
the contents of an Address field.
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5. Bento Application for iPhone and iPod TouchCreating a library on the Bento App| 00:00 | FileMaker offers a version of Bento for iPhone and
iPod Touch as an app available on the iTunes App store.
| | 00:07 | Bento is designed to help you manage all your
important data and now also while you're on the go.
| | 00:13 | To begin using Bento for
iPhone and an iPod Touch
| | 00:16 | first either download the app on
the iTunes App store on your computer
| | 00:20 | or directly from the app store
on your iPhone and iPod touch.
| | 00:24 | When you first open the app,
| | 00:26 | you'll be prompted to create a new library.
| | 00:29 | The app ships with 25 built-in templates,
but if you'd like to create your own library
| | 00:34 | you'll select a blank template
| | 00:36 | and then the Create Library button.
| | 00:38 | We'll start by adding all of your fields.
| | 00:40 | You'll notice here that you first need to
choose the type of the field and then enter a name.
| | 00:46 | Once you enter the name you can
simply hit Create and Create again.
| | 00:51 | And now you to saved the
field inside of your new library.
| | 00:55 | You'll see here it's listed as a record.
| | 00:58 | Now you can add data to the record
| | 01:02 | and hit Save.
| | 01:04 | Now you've just successfully created your library with
its own fields and created data inside its first record.
| | 01:10 | However, if you choose to create a
library using one of the templates
| | 01:13 | select the New Library
button on the bottom of the screen
| | 01:16 | and then you can choose from one of the 25 templates
already set up for you in the cover flow interface.
| | 01:22 | You see here there's templates for classes,
| | 01:26 | digital media, membership lists,
| | 01:29 | event planning, and more.
| | 01:32 | First you'll select the template you'd like
to use and then hit the Create Library button.
| | 01:38 | You'll see that each template has
one sample record already installed.
| | 01:42 | Selecting that sample record
| | 01:45 | will show all the fields populated
| | 01:47 | using iPhone specific interface options.
| | 01:51 | This will give you an idea of the type of
information you can store inside these records.
| | 01:55 | Once inside the library,
you can hit the Fields button,
| | 01:58 | which will allow you to review
| | 02:00 | or edit any of the existing fields, or
| | 02:03 | clicking the button in the upper left
hand corner will allow you to add your own.
| | 02:12 | Then hitting Create
| | 02:14 | will add that to your Fields list. You should be aware of
that although you can create over 15 different field types
| | 02:21 | some fields are not available on
your iPhone and only on your Mac.
| | 02:25 | For example, media files that are
larger than 10 MB in size, file list fields,
| | 02:31 | automatic counter fields, message
list fields, and smart collections.
| | 02:35 | However, the following are synchronized to your mobile
device from Bento 2 for Mac, and they can only be viewed,
| | 02:41 | not created or edited in the Bento for iPhone.
| | 02:44 | That would include calculation fields, media fields with
less in 10 MB in size, or related record list fields except
| | 02:52 | the ones that are linked to
iCal related events and tasks.
| | 02:54 | Back inside your library you can
see all the different records listed
| | 02:59 | and you can manage your records by
either modifying them by simply clicking on it
| | 03:03 | or creating a new record by hitting the
plus sign in the upper right-hand corner.
| | 03:08 | This will present all the fields on screen
| | 03:11 | and allow you to enter in your own information.
| | 03:14 | Then you can hit Save,
| | 03:16 | to now save that to your Bento app database.
| | 03:19 | So without even needing to use Bento on your Mac, you
can use this app to create your own libraries on the go.
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| Using the linked Address Book library on the Bento App| 00:00 | Just like Bento on your Mac,
| | 00:02 | the Bento app gives you the ability to work
directly with your Address Book as an existing library.
| | 00:08 | When you open up the Bento app, select the
Home button to be taken to the home screen.
| | 00:13 | And if you have not yet added libraries or synched with
your Mac, you'll see the Address Book library as the default.
| | 00:19 | Selecting the Go button
| | 00:21 | will take you to the Address Book list view,
| | 00:24 | with contacts first and last names showing.
| | 00:27 | Selecting a record will allow you to view all the
different fields available to you in your Address Book
| | 00:32 | as well as the data that
currently exists in those fields.
| | 00:36 | By clicking on a field name
| | 00:38 | will allow you to modify that data.
| | 00:43 | If you click back to the Address Book,
| | 00:45 | you'll be taken to the address list view.
| | 00:48 | You can change the way the records are
sorted in the list view by choosing the Sort icon
| | 00:53 | in the upper right corner.
| | 00:54 | This will allow you to choose different ways to view
the fields, sorting either by first name or last name
| | 01:01 | or any of the other fields that you
have inside of your Address Book library.
| | 01:07 | You can also add a new record by
pressing the Plus sign in the upper right corner
| | 01:12 | and then clicking into
the fields and adding data.
| | 01:22 | Once you've added data to all the fields you can
then hit Save and see the new record added to your list.
| | 01:27 | You'll notice that when you click on a record,
| | 01:30 | you'll see the 30 default Address Book fields all with
iPhone data entry options. However, if you've already synced
| | 01:36 | with your Mac you'll see any new fields at you
created in your linked Address Book library in Bento.
| | 01:42 | Although you can see your Address Book contacts on the
iPhone or iPod touch already having Bento on your phone with
| | 01:48 | a linked Address Book library allows you to
add even more fields to each contact record.
| | 01:53 | So for example, let's say you'd like to add a field to your
Address Book. First you'd go into the Bento and select Home,
| | 02:00 | choose the Address Book library and select Go.
| | 02:04 | You'll then see the list of all your existing
records. However, if you select one of them,
| | 02:09 | you'll notice that on the upper
right-hand corner is the Fields button.
| | 02:13 | Selecting the Fields button
| | 02:14 | will take you to the Modify Fields screen.
| | 02:17 | You can hit the button in the
upper left corner for the plus sign,
| | 02:21 | choose the field type, name the field,
| | 02:31 | and hit Create.
| | 02:34 | You'll see your new field
available to you in the list of fields.
| | 02:38 | Now when you hit Done,
| | 02:40 | you'll notice when you go back
to the Address Book main screen
| | 02:44 | along the top of the screen
is a built-in search field.
| | 02:47 | This will allow you to search both Address
Book columns that are visible on the list view.
| | 02:52 | And if you choose the search
option on the bottom of your screen,
| | 02:56 | this will present a search field that will
allow you to search all the libraries at once.
| | 03:01 | In both cases, you can
see the results as you type.
| | 03:07 | When you're back on the Home screen,
| | 03:10 | you can select the icon in the upper left
corner to take you to a list of all libraries.
| | 03:15 | Here you can see all your libraries and even your
collections, which also show up as groups in your Address Book,
| | 03:20 | or even edit to remove any
existing collections or libraries.
| | 03:24 | You'll notice however that you
cannot remove the Address Book library.
| | 03:27 | So if you ever find yourself wanting to manage info in your
Address Book that doesn't fit into the standard default fields,
| | 03:33 | you can do that easily with
Bento for iPhone or iPod Touch.
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| Syncing the Bento App with Bento on the Mac| 00:00 | In order to use the Bento app
you do not need Bento on your Mac.
| | 00:04 | You can use it by itself on your iPhone or
iPod Touch with all of its functionality.
| | 00:09 | This allows you to also sync Bento with
your Outlook addresses and calendar on Windows.
| | 00:14 | However, if you do have Bento on your Mac, you can easily
sync your Mac to your Bento app via a WiFi network connection.
| | 00:21 | First on your iPhone or iPod Touch,
| | 00:24 | make sure that you're
connected to a WiFi network.
| | 00:27 | Then on your Mac log in to the
same WiFi network and open Bento.
| | 00:32 | First, make sure that you have the latest
version of Bento or at least version 2.0v4 or later.
| | 00:39 | Then go under the File menu
| | 00:41 | and choose the Set Up Sync with Device option.
| | 00:46 | Then back on your iPhone or iPod Touch,
| | 00:49 | launch the Bento app,
| | 00:51 | and in the bottom right-hand
corner choose the icon to sync.
| | 00:55 | Then on the Sync screen you'll see an option for help with syncing,
in case you have any trouble, or set up sync with computer.
| | 01:03 | If you've already synced before, you will see
all the paired computers listed here as well.
| | 01:08 | But in this case, we haven't yet synced
| | 01:10 | so we'll select Set Up with Synced Computer.
| | 01:13 | The very first thing you see on screen is going
to be a four digit passcode. Now go to your Mac
| | 01:20 | and you should see a screen that
says Choose your iPhone or iPod Touch.
| | 01:23 | From the list on screen you'll want to
select your device name and hit Continue.
| | 01:28 | Now you'll see a screen
that's called Connect to Bento
| | 01:31 | where you'll be prompted to enter in
the four digit passcode from your device.
| | 01:36 | After entering in that passcode on
both your device and on your Mac,
| | 01:40 | you'll see that it indicates
that it's syncing with Bento.
| | 01:42 | At this point, you don't want to
turn off either your Mac or the device.
| | 01:46 | Once the pairing has been completed, you'll
see a message on your Mac that says Success.
| | 01:51 | Once you hit the Done button you'll be returned back to
Bento, but now you'll see a device in your source list.
| | 01:57 | Selecting a device from your source list will allow you to
choose which items you want to sync each time a sync occurs.
| | 02:04 | The default is all libraries
| | 02:06 | or you can just select specific
libraries to sync with your device.
| | 02:09 | Back on your device if
you select the Home button,
| | 02:12 | you'll now see not only your Address Book library
listed, but all the libraries that you just synced.
| | 02:18 | Selecting one of those libraries
| | 02:21 | will then show you a list of all
the records inside that library.
| | 02:24 | You can then select one of those records
| | 02:27 | and feel free to modify any of the fields.
| | 02:30 | Here we'll select one of the property names
| | 02:33 | and make a modification to the name,
| | 02:37 | and we'll go back to the record.
| | 02:40 | And we see that name changed.
| | 02:42 | Now if we had the Sync button on our device
| | 02:46 | it will allow us to hit the Sync Now button.
| | 02:49 | Once the syncing has completed,
| | 02:51 | you'll be able to go into your Mac,
choose the library that you modified,
| | 02:56 | navigate to the record and now see the change
that you made on your device reflected on your Mac.
| | 03:01 | So as you make changes on either your Mac or your iPhone or iPod
Touch, you can stay in sync from either device and update both.
| | 03:09 | The ability for you to sync between your iPhone or iPod
Touch and your Mac makes the Bento app the perfect way
| | 03:15 | to manage your important data while on the go.
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ConclusionGoodbye| 00:00 | Thanks for watching Bento 2 new features.
I hope you enjoyed learning about all
| | 00:04 | of the new things that you can do with Bento 2.
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