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Incorporating drawings into PowerPoint presentations

From: AutoCAD: Tips, Tricks, and Industry Secrets

Video: Incorporating drawings into PowerPoint presentations

Presenting your CAD designs at a public meeting has always been kind of a hassle. Typically you have to pinch your drawings on large foam-board sheets or you have to taken an endless amount of screen captures such that you can place them on your PowerPoint slides. Well, we don't have to do that anymore, because now we can actually view our CAD drawings from within PowerPoint. In this lesson we'll learn how to incorporate an AutoCAD drawing into a PowerPoint presentation. On my screen I have a concept plan for a proposed college gymnasium. The first step in getting this file into my presentation is to print the drawing as a DWF.

Incorporating drawings into PowerPoint presentations

Presenting your CAD designs at a public meeting has always been kind of a hassle. Typically you have to pinch your drawings on large foam-board sheets or you have to taken an endless amount of screen captures such that you can place them on your PowerPoint slides. Well, we don't have to do that anymore, because now we can actually view our CAD drawings from within PowerPoint. In this lesson we'll learn how to incorporate an AutoCAD drawing into a PowerPoint presentation. On my screen I have a concept plan for a proposed college gymnasium. The first step in getting this file into my presentation is to print the drawing as a DWF.

So I'm going to click Print, then I'll make sure the DWF6ePlot virtual printer is selected, and I'll click OK. I'm going to save my DWF file inside the Exercise Files folder within the chapter_08 directory and I'm going to accept the default name. Once my file has finished printing, I'm going to right-click on this Notification icon and I'll select View Plotted File. This brings up design review. This is the program that's used to view DWF files.

Now Design Review should be on your machine already. It's typically installed automatically when AutoCAD is installed. If it's not on your machine, you can always download it free of charge from the Autodesk web site. Simply go to autodesk.com/designreview. Notice that when I'm in the Viewer I can use my scroll eheel to pan and zoom just like I can in AutoCAD. So the Viewer is very intuitive to use. All right, let's close this, and I'm going to jump over to the PowerPoint. As you can see I'm currently working on a presentation. Now the presentation is rather short. It's currently only two slides.

My goal is to incorporate my CAD drawing between these two panes. Since this is the first time I've embedded a DWF file into this version of PowerPoint I need to start by doing a little housekeeping. Let me mention that I'm using PowerPoint version 2010. If you're using an older version of PowerPoint, the following steps may end up being slightly different. First I want to make sure that the Developer tab is displaying in the Ribbon. If it's not I'm going to click the File tab, I'll come down to Options, I'll then select Customize Ribbon, and I'll click to turn on the Developer tab.

Next I'll come over to Trust Center and then I'll click the Trust Center Settings button. I'll select ActiveX Settings and I want to make sure the Prompt me before enabling all controls is selected. It should be by default. Now that we've taken care of the housekeeping, I'm going to click OK to close these windows. I'll then click to create a new slide. I'm going to select each of these text boxes by the edge and then I'll press my Delete key to erase them. I'll then jump over to the Developer tab that we just turned on and then I'll click the More Controls icon.

I would like to add an Autodesk DWF Viewer Control to this slide. I'll then click-and-hold in the lower left corner and I'll drag this up and I'll release in the upper-right corner. This way my Viewer is the same size as the slide. I'll then right-click on the Viewer and I'll select Properties. And in the Properties window I'm going to click up at the top in the Custom Field and then I'll click this ellipses button. I'll then select Browse. This is where I go to grab my DWF file. I'm going to hit back into the chapter_08 folder inside the Exercise Files directory.

I'll select my DWF and I'll click Open. Now by default the DWF file is linked to the presentation. I can also embed the DWF by checking this box. Let's click OK. I'm going to close the Properties window and then we'll try this out. I'm going to press F5 to view the show. I'll then press Page Down to advance to the next slide. Now the slide may take a second to load, but once it's here I can pan and zoom and I can easily show the audience any aspect of this file.

Now I'm not going to lie. I'm experiencing a little bit of a bug. Notice my cursor has disappeared from view. This could be a side-effect of our recording software. Everything is still working, however. When the time comes that I'd like to advance to the next slide. I'm going to move my cursor far enough to the right or left such that I'm out of the view and then I'll click. As a side-note, if you building a slide presentation for some one else to use, you want to make sure the machine use to give the presentation has Design Review loaded on it. Design Review is the engine that runs the Viewer.

Finally I'm going to click my Escape key to return to PowerPoint and then I'll close this and return to AutoCAD. When you go to a public meeting, you never know what questions might be asked. Fortunately if you have your CAD drawings included in your presentation you'll be ready for anything, because you'll have access to all of your project data.

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This video is part of

Image for AutoCAD: Tips, Tricks, and Industry Secrets
AutoCAD: Tips, Tricks, and Industry Secrets

66 video lessons · 8209 viewers

Jeff Bartels
Author

 
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  1. 1m 28s
    1. Welcome
      53s
    2. Using the exercise files
      35s
  2. 47m 11s
    1. Adding relevant data to Quick Properties and tooltips
      5m 38s
    2. Creating custom ribbon tabs and panels
      8m 55s
    3. Creating macro-enabled tools
      10m 29s
    4. Increasing speed with command aliases
      4m 44s
    5. Finding commands and system variables using Auto Complete
      2m 35s
    6. Optimizing the size of palettes
      3m 17s
    7. Accessing drawings using Favorites
      2m 25s
    8. Controlling notification bubbles
      2m 24s
    9. Restoring hidden messages
      3m 53s
    10. Following a blog from within AutoCAD
      2m 51s
  3. 1h 0m
    1. Disabling mode settings on the fly
      3m 28s
    2. Finding hatch boundaries in busy drawings
      3m 32s
    3. Generating boundaries from difficult shapes
      2m 20s
    4. Calculating the overall length of multiple entities
      6m 16s
    5. Calculating the area of multiple shapes
      4m 42s
    6. Flattening geometry to a single elevation
      4m 0s
    7. Trimming all entities to one side of an object
      2m 42s
    8. Eliminating duplicated geometry
      5m 10s
    9. Creating true offsets
      3m 44s
    10. Finding errors when joining multiple entities
      6m 48s
    11. Moving and copying entities using Windows shortcuts
      2m 24s
    12. Solving expressions using the command prompt calculator
      5m 1s
    13. Using the Calculator palette
      10m 25s
  4. 21m 17s
    1. Bringing all text objects to the front
      1m 20s
    2. Underlining single-line text
      1m 21s
    3. Managing numbered and lettered lists
      3m 36s
    4. Creating superscript and subscript text
      3m 18s
    5. Removing formatting from MTEXT
      3m 26s
    6. Using fields to identify who revised a drawing
      3m 10s
    7. Squeezing text into tight spaces
      3m 5s
    8. Hiding extra annotative scales
      2m 1s
  5. 16m 55s
    1. Creating "one-click" dimensions
      1m 52s
    2. Dimensioning angles greater than 180 degrees
      1m 40s
    3. Creating dynamic dimension breaks
      2m 20s
    4. Making linear dimensions act like aligned dimensions
      2m 44s
    5. Finding dimensions with false values
      1m 38s
    6. Creating parent/child dimension styles
      4m 45s
    7. Making dimensions easier to read
      1m 56s
  6. 14m 40s
    1. Making global edits to attribute data
      4m 1s
    2. Clipping references using curved geometry
      2m 21s
    3. Exchanging one block symbol for another
      3m 3s
    4. Using drag-and-drop to insert content
      3m 17s
    5. Creating a block library in two clicks
      1m 58s
  7. 10m 42s
    1. Making global changes to layer names
      3m 19s
    2. Converting all object properties to BYLAYER
      1m 43s
    3. Navigating layer lists using the keyboard
      2m 5s
    4. Producing a hard copy of the layer settings
      1m 34s
    5. Removing stubborn layers
      2m 1s
  8. 25m 1s
    1. Accessing viewports within viewports
      3m 21s
    2. Creating viewports with islands
      6m 5s
    3. Creating legends using the Change Space tool
      3m 55s
    4. Rotating viewport content to match layout
      4m 55s
    5. Importing layouts from template files
      2m 3s
    6. Visualizing multiple design alternates
      4m 42s
  9. 30m 18s
    1. Consolidating backup files into a single folder
      2m 48s
    2. Launching applications from within AutoCAD
      3m 53s
    3. Creating custom linetypes
      5m 9s
    4. Incorporating symbols into custom linetypes
      2m 48s
    5. Salvaging data from a corrupt drawing
      3m 57s
    6. Applying hyperlinks to drawing objects
      3m 34s
    7. Converting drawings from name-based to color-based plot styles
      2m 0s
    8. Identifying the owner of a drawing
      1m 18s
    9. Incorporating drawings into PowerPoint presentations
      4m 51s
  10. 31s
    1. Goodbye
      31s

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