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Presenting your CAD designs at a public meeting has always been kind of a hassle. Typically you have to pinch your drawings on large foam-board sheets or you have to taken an endless amount of screen captures such that you can place them on your PowerPoint slides. Well, we don't have to do that anymore, because now we can actually view our CAD drawings from within PowerPoint. In this lesson we'll learn how to incorporate an AutoCAD drawing into a PowerPoint presentation. On my screen I have a concept plan for a proposed college gymnasium. The first step in getting this file into my presentation is to print the drawing as a DWF.
So I'm going to click Print, then I'll make sure the DWF6ePlot virtual printer is selected, and I'll click OK. I'm going to save my DWF file inside the Exercise Files folder within the chapter_08 directory and I'm going to accept the default name. Once my file has finished printing, I'm going to right-click on this Notification icon and I'll select View Plotted File. This brings up design review. This is the program that's used to view DWF files.
Now Design Review should be on your machine already. It's typically installed automatically when AutoCAD is installed. If it's not on your machine, you can always download it free of charge from the Autodesk web site. Simply go to autodesk.com/designreview. Notice that when I'm in the Viewer I can use my scroll eheel to pan and zoom just like I can in AutoCAD. So the Viewer is very intuitive to use. All right, let's close this, and I'm going to jump over to the PowerPoint. As you can see I'm currently working on a presentation. Now the presentation is rather short. It's currently only two slides.
My goal is to incorporate my CAD drawing between these two panes. Since this is the first time I've embedded a DWF file into this version of PowerPoint I need to start by doing a little housekeeping. Let me mention that I'm using PowerPoint version 2010. If you're using an older version of PowerPoint, the following steps may end up being slightly different. First I want to make sure that the Developer tab is displaying in the Ribbon. If it's not I'm going to click the File tab, I'll come down to Options, I'll then select Customize Ribbon, and I'll click to turn on the Developer tab.
Next I'll come over to Trust Center and then I'll click the Trust Center Settings button. I'll select ActiveX Settings and I want to make sure the Prompt me before enabling all controls is selected. It should be by default. Now that we've taken care of the housekeeping, I'm going to click OK to close these windows. I'll then click to create a new slide. I'm going to select each of these text boxes by the edge and then I'll press my Delete key to erase them. I'll then jump over to the Developer tab that we just turned on and then I'll click the More Controls icon.
I would like to add an Autodesk DWF Viewer Control to this slide. I'll then click-and-hold in the lower left corner and I'll drag this up and I'll release in the upper-right corner. This way my Viewer is the same size as the slide. I'll then right-click on the Viewer and I'll select Properties. And in the Properties window I'm going to click up at the top in the Custom Field and then I'll click this ellipses button. I'll then select Browse. This is where I go to grab my DWF file. I'm going to hit back into the chapter_08 folder inside the Exercise Files directory.
I'll select my DWF and I'll click Open. Now by default the DWF file is linked to the presentation. I can also embed the DWF by checking this box. Let's click OK. I'm going to close the Properties window and then we'll try this out. I'm going to press F5 to view the show. I'll then press Page Down to advance to the next slide. Now the slide may take a second to load, but once it's here I can pan and zoom and I can easily show the audience any aspect of this file.
Now I'm not going to lie. I'm experiencing a little bit of a bug. Notice my cursor has disappeared from view. This could be a side-effect of our recording software. Everything is still working, however. When the time comes that I'd like to advance to the next slide. I'm going to move my cursor far enough to the right or left such that I'm out of the view and then I'll click. As a side-note, if you building a slide presentation for some one else to use, you want to make sure the machine use to give the presentation has Design Review loaded on it. Design Review is the engine that runs the Viewer.
Finally I'm going to click my Escape key to return to PowerPoint and then I'll close this and return to AutoCAD. When you go to a public meeting, you never know what questions might be asked. Fortunately if you have your CAD drawings included in your presentation you'll be ready for anything, because you'll have access to all of your project data.
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