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Creating a table in AutoCAD by linking to an Excel spreadsheet

From: Data Management with AutoCAD 2013

Video: Creating a table in AutoCAD by linking to an Excel spreadsheet

In this lesson, you will create what is called a data link to establish a connection between AutoCAD and a specific Excel spreadsheet file. Then you'll use this data link to create a table in AutoCAD. Open the Office 10 project file, then go to the Insert tab. And in the Linking and Extraction panel, click the Data Link tool. (audio playing) Click Create a New Excel data (audio playing) link and title this, furniture. (audio playing) Click OK.

Creating a table in AutoCAD by linking to an Excel spreadsheet

In this lesson, you will create what is called a data link to establish a connection between AutoCAD and a specific Excel spreadsheet file. Then you'll use this data link to create a table in AutoCAD. Open the Office 10 project file, then go to the Insert tab. And in the Linking and Extraction panel, click the Data Link tool. (audio playing) Click Create a New Excel data (audio playing) link and title this, furniture. (audio playing) Click OK.

An then, right here it says browse for a file. Click this Ellipsis button (audio playing) to browse for the file Office 10 (audio playing) in the My Files subfolder. (audio playing) Click OK (audio playing) and the data link is established. You can see that here with this Link icon. (audio playing) Click OK (audio playing) and then go to the Home tab.

In the Annotation panel, click this tool, table. (audio playing) This launches this Insert Table dialog box. And you could start an empty table here and specify the number of columns and rows. But in this case, we're going to create the table from the data link. So, select this radio button. (audio playing) Open the drop-down and select the furniture data link. Notice these are grayed out now, because the number of columns and rows are specified in the excel spreadsheet file. Click OK (audio playing) and a very small table appears by the cursor. Click any point to insert that table and then zoom in. We need to scale this up according to the annotation scale here. This drawing is scaled to one half inch equals 1 foot. Another way of thinking of that is 1 inch equals 2 feet or 1 inch is scaled up 24 times because there are 24 inches in 2 feet.

So what we need to do is scale this table up by a factor of 24. Choose Scale (audio playing), select the table, Enter. Choose a base point (audio playing) and type 24, Enter. Then zoom out. And you'll see that the table text matches the height of the text in the Room text. In this lesson, you have learned how to create a data link in AutoCAD to an Excel spreadsheet, and use it to generate a table in AutoCAD.

In the example you linked to an Excel spreadsheet that was extracted from AutoCAD. But this technique works equally well for any Excel spreadsheet created independently of AutoCAD.

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Data Management with AutoCAD 2013

18 video lessons · 1045 viewers

Scott Onstott
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