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Data Management with AutoCAD 2013
Illustration by Richard Downs

Creating a table in AutoCAD by linking to an Excel spreadsheet


From:

Data Management with AutoCAD 2013

with Scott Onstott

Video: Creating a table in AutoCAD by linking to an Excel spreadsheet

In this lesson, you will create what is called a data link to establish a connection between AutoCAD and a specific Excel spreadsheet file. Then you'll use this data link to create a table in AutoCAD. Open the Office 10 project file, then go to the Insert tab. And in the Linking and Extraction panel, click the Data Link tool. (audio playing) Click Create a New Excel data (audio playing) link and title this, furniture. (audio playing) Click OK.

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Data Management with AutoCAD 2013
1h 19m Intermediate Aug 02, 2012

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In this workshop, AutoCAD expert and author Scott Onstott teaches you how to build intelligence into drawing objects so that the symbols used in your drawings carry meaning beyond simple geometric representations. Learn how to embed manufacturer, model, and pricing data into commonly used blocks; create invisible attributes that embed data in geometry without it appearing in the drawing area; and use field codes to display information from the AutoCAD database inside text objects. Plus, discover how to format, edit, and extract attribute data for use in external spreadsheets and/or for display within tables in AutoCAD drawings.

Topics include:
  • Why data management is important in AutoCAD
  • Designing attributes and storing attribute data
  • Using fields to display object properties
  • Extracting data from AutoCAD send to Microsoft Excel
  • Creating tables
  • Formatting table cells and styles
  • Editing table cells and using formulas
Subjects:
video2brain CAD 2D Drawing 3D Drawing
Software:
AutoCAD
Author:
Scott Onstott

Creating a table in AutoCAD by linking to an Excel spreadsheet

In this lesson, you will create what is called a data link to establish a connection between AutoCAD and a specific Excel spreadsheet file. Then you'll use this data link to create a table in AutoCAD. Open the Office 10 project file, then go to the Insert tab. And in the Linking and Extraction panel, click the Data Link tool. (audio playing) Click Create a New Excel data (audio playing) link and title this, furniture. (audio playing) Click OK.

An then, right here it says browse for a file. Click this Ellipsis button (audio playing) to browse for the file Office 10 (audio playing) in the My Files subfolder. (audio playing) Click OK (audio playing) and the data link is established. You can see that here with this Link icon. (audio playing) Click OK (audio playing) and then go to the Home tab.

In the Annotation panel, click this tool, table. (audio playing) This launches this Insert Table dialog box. And you could start an empty table here and specify the number of columns and rows. But in this case, we're going to create the table from the data link. So, select this radio button. (audio playing) Open the drop-down and select the furniture data link. Notice these are grayed out now, because the number of columns and rows are specified in the excel spreadsheet file. Click OK (audio playing) and a very small table appears by the cursor. Click any point to insert that table and then zoom in. We need to scale this up according to the annotation scale here. This drawing is scaled to one half inch equals 1 foot. Another way of thinking of that is 1 inch equals 2 feet or 1 inch is scaled up 24 times because there are 24 inches in 2 feet.

So what we need to do is scale this table up by a factor of 24. Choose Scale (audio playing), select the table, Enter. Choose a base point (audio playing) and type 24, Enter. Then zoom out. And you'll see that the table text matches the height of the text in the Room text. In this lesson, you have learned how to create a data link in AutoCAD to an Excel spreadsheet, and use it to generate a table in AutoCAD.

In the example you linked to an Excel spreadsheet that was extracted from AutoCAD. But this technique works equally well for any Excel spreadsheet created independently of AutoCAD.

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