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Sometimes exchanging CAD files with others can be painful. You have to deal with the email file size restrictions, and then there's always a chance that you're working with outdated drawings. Using AutoCAD WS, drawings can be shared, eliminating the need for file attachments, and everyone is working from the same data. In this lesson we'll explore how to share a drawing. On my screen is a design for a PROPOSED SANITARY SEWER. Now, in order to get this sewer constructed, the design must be approved by the city engineer. So in an effort to speed up the approval process, I'm going to use AutoCAD WS to share this drawing with the engineer.
To share the file, I'll click the Share button in the lower right corner. From here I will add my recipient's email address. As a side note, if I wanted to share this drawing with multiple people, I would have to add a semicolon after each address. I will then click the Set Permissions button and assign permissions to this file. You see, when you share a drawing, you are essentially granting permission such that others can access the drawing in your account. Now there are two permissions: Edit, and Download.
Download means the recipient can save a copy of the drawing. Edit means they can modify the geometry in the file. Since I only want the engineer to review this drawing, I am going to remove both of these permissions. That being said, even though the engineer will not be able to edit this file, they can still add comments. When I am finished, I'll click Apply and Close. I will then include a note for the engineer, and when I am finished, I'll click Share.
And the engineer has just been sent an email informing them of the shared drawing. Now let's close this drawing, and we'll log out of AutoCAD WS and look at things from the engineer's perspective. When the engineer opens their email, they will receive this message. Based on the permissions I granted, they can only view my file online. In the event I allowed downloading, there would also be a download link here.
So on behalf of the engineer, I'm going to click View online, and the engineer can now use AutoCAD WS to review this drawing, even if he doesn't have an AutoCAD WS account. Knowing this, you can now share drawings with anyone without the need for them to have a special viewer. Just for a second, take a look at the ribbon. Notice that the majority of the tools are unavailable. Once again, this is the result of the permissions I put on this file. The engineer is not able to change the geometry in this drawing. They can only make comments using the tools on the Markup tab.
As the engineer, I am going to zoom in on the lower right corner of the drawing. And it appears that this invert elevation is incorrect. Based on the profile, elevation is 685 as up here, this invert, which is below the elevation, measures 685.18. So I'm going to launch the cloud tool, and then I'll click and surround this elevation. I will then launch the Text tool, and I'll click twice to create a text box in, and then I'll add a note.
When finished, I'll click on screen, and then on behalf of the engineer, I'll move down and close this drawing which will in turn close AutoCAD WS. Finally, I'll log back into my account. In the Messages area, I can see there's an update regarding the shared drawing. I'll open the file by clicking the Open link, and from here I can make the necessary changes.
Likewise, since I no longer need the markups, I will select each of these and press Delete. When finished, I'll do a Zoom Extents. At this point, the city engineer no longer needs to share this file, so I'm going to open the Share tab, and then I will expand the engineer's share, and I'll click this link to remove sharing. Note that this menu can also be used to change permissions. Just think, using the Share feature in AutoCAD WS, you can exchange drawings without emailing large file attachments.
In addition, by sharing drawings everyone has access to the same CAD files, so revisions or approvals can be made in much less time.
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