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Understanding Google Docs

From: Google Apps for Educators

Video: Understanding Google Docs

Inside of Google Drive, I have the ability to

Understanding Google Docs

Inside of Google Drive, I have the ability to create something known as Google Docs, or Google documents. These are a variety of file types that are actually run directly in your web browser. This can be a nice feature, because we start creating documents, and spreadsheets, and presentations. If someone doesn't have the appropriate software in their computer, they don't have the ability to view it. However with Google Docs, anyone that has access to Google can actually view this particular document. There are several types of Google Docs that are available to us. To access them, the first step is to go ahead and log into your Google Drive. From your Google Drive we can go ahead and create docs by clicking the Create button on the left-hand side.

Here I can chose to create a document which functions a lot like a Microsoft Office Document. A presentation which functions a lot like PowerPoint. A spreadsheet which works a lot like Microsoft Excel. I can create forms which are a graphic way for people to enter information that is then stored in a spreadsheet. And I can also create drawings. In addition to creating these various documents, I also have the ability to create folders to organize these documents. Now, Google Documents act a little bit different than their Microsoft counterparts. For example, let's go and click on Document. The first thing you probably notice is if I go to File, there's no save option.

So the question becomes how do I save this file? Well Google, because we are working in a web browser, is actually going through every couple seconds and making changes to it. So for example, if I start typing something, you can notice at the top of the screen it says saving and then flips over to all changes saved in drive. Anytime you make changes to this, for example just typing a period, is going to cause Google Drive to automatically save this document. That way just in case my web browser were to crash. This document will be automatically saved. All I'd have to do is log back in, open it up, and all the changes I made would be there for me, ready to move forward.

If your school has a laptop card or you commonly use laptops with students, I highly recommend having students type or work in Google Docs. That way, just in case the laptop battery dies. All the student work is automatically saved. And now a word of caution. Please be sure that you still teach your students how to go in to do File > Save, periodically and frequently as they work in regular documents. Otherwise, when our students move away from Google Docs back to a Word document. They may forget to save. Another major change between Google Documents and Microsoft Word is the document title. Here at the the top of the page I actually see the document title.

To change this I can simply click on it, type something in and then click OK. You'll notice that the title's been changed, as well as the changes have already been saved to the Google Drive. When you're done editing a particular document, there's no need to save. All you have to do is simply close out of it. When I come back here to my Google Drive, I can see that the document has been automatically added.

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This video is part of

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Google Apps for Educators

36 video lessons · 3446 viewers

Aaron Quigley
Author

 
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  1. 2m 47s
    1. Welcome
      42s
    2. Things to know before watching this course
      1m 30s
    3. Using the exercise files
      35s
  2. 18m 22s
    1. What is Google Apps for Education?
      54s
    2. Setting up Google Apps
      4m 27s
    3. Verifying your domain name
      2m 40s
    4. Adding users
      5m 30s
    5. Customizing Google Apps
      4m 51s
  3. 26m 11s
    1. Configuring Gmail
      7m 37s
    2. Gmail communication
      5m 5s
    3. Creating a school signature
      3m 56s
    4. Archiving school communication
      2m 0s
    5. Sending large attachments
      3m 5s
    6. Using common shortcuts
      4m 28s
  4. 16m 12s
    1. Collaborating with calendars
      4m 47s
    2. Adding office hours with repeating events
      4m 48s
    3. Creating event invitations
      3m 0s
    4. Managing alerts
      3m 37s
  5. 8m 8s
    1. Understanding Google Drive
      1m 44s
    2. Creating a lesson-planning workflow
      3m 21s
    3. Centralizing school documents
      3m 3s
  6. 13m 6s
    1. Understanding Google Docs
      2m 30s
    2. Collaborating with Google Docs
      3m 10s
    3. Surveying other teachers
      7m 26s
  7. 26m 2s
    1. Getting started with a collaborative planning website
      3m 6s
    2. Adding collaborators
      1m 39s
    3. Adding pages
      3m 55s
    4. Styling your website
      5m 14s
    5. Styling individual pages
      4m 49s
    6. Adding dynamic elements for user interactions
      3m 55s
    7. Publishing your website
      1m 55s
    8. Google Sites in the classroom
      1m 29s
  8. 8m 14s
    1. Adding educational apps
      3m 6s
    2. Using YouTube for education
      2m 27s
    3. Teaching with Google Scholar
      2m 41s
  9. 45s
    1. Next steps
      45s

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