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Google Apps has been embraced by millions of schools and campuses, but is your classroom getting the most from it? Join educator Aaron Quigley as he shows K–12 teachers how to use Google Apps for Education to streamline communication, save time, and increase content mastery. Administrators can learn how to set up Apps for Education, verify your domain name, and add users, while teachers learn how to sort personal from school email, set up email signatures, add events to calendars, and create lesson plans with Google Drive. Administrators and teachers alike can learn how to set up custom Google sites for collaboration with parents and students, and extend Google Apps with apps like YouTube and Google Scholar.
Let's go ahead and get started by setting up our Google Apps for Education account. Here in my web browser, I've already navigated to google.com/enterprise/apps/education. From the Google Apps for Education home page, I can go ahead and set up a Google Apps for Education account. Now, if I go to the regular Google Apps home page, I can still set up an account, and then later convert it to an education account. The only difference between the Google Apps version and the Google Apps for Education version is that the Google Apps for Education version is completely free.
Once Google has determined that you're an educational institution, you will not have to pay any additional fees for all of your users to have storage space online and for all of your apps to seamlessly integrate with your domain. So from the Google apps for Education homepage lets go and click on Get Apps Today. Setting up your Google Apps account is a three step process. First, we're going to fill out information about the owner of this Google Apps for Education account. Second, we're going to tell Google the domain name we plan to use with our account. And third, we're going to go ahead and create our first administrator account. Now while we're setting up the account right now, we will not have full access to all of the Google Apps for Educator features until we go through and verify our domain name and until Google Apps has gone through and verified that we're an educational institution.
Let's go and get started by filling out the information about who's going to own your Google Apps for Education account. I'm going to go ahead and type in a first and last name. And email address to use. For the institution name, I'm going to go ahead and type in Orange Valley School which will be our fictional school for this particular course. I'll select the institution type as a secondary school. It's in the United States, and we'll go ahead and enter a phone number. With all the information completed, lets click on the blue Next button in the bottom right hand corner. The next step is to go ahead and link a domain name to your Google Apps for Education account.
The domain name that you choose to link to your Google Apps for Education account is going to allow all of your users a simplified way to be viewed online. For example, if I have just a regular Gmail account, then I would have email@example.com. But when we link a domain name, then all of your users for Google Apps for Education can have an email address that's at your particular domain. Whether that's a .com, .net, .edu, whatever you choose to have at this point. The benefit to this is you get Google's back end, yet it's going to be branded as your institution.
I already have a domain purchased, so I'm going to go ahead and click the Use a domain name I already have purchased button. And enter that domain in, which is orangevalleyschools.com. Now, if your institution has a .edu account, sometimes these can be hard to make the necessary changes to integrate with Google. If you have complete access to your .edu websites, DNS, or domain name servers, you can make the necessary changes for Google. If you don't have access, I recommend setting up a separate domain name for your Google Apps account. A common way to do this is to use your school name with your mascot.
So, for example, if someone else had already registered Orange Valley Schools and my school's mascot was the Tigers, then a good domain name to try could be the orangevalleytigers.com. If you don't have a domain name already established, you can also choose to buy a domain name from Google at this point. Since I already have mine established, and I've got it entered in, I'm going to go and click the Next button in the bottom right hand corner. Our final step in setting up the account is to choose your user name and create a password. Now, the first user you create for your Google Apps account will automatically have administrative access.
Because of that, I'm going to go ahead and make this first user, firstname.lastname@example.org. I'll give them a password and I'm going to enter in an alternate email address. This alternate email address will be used just in case I forget the password to my other email and I need to reset a password for this particular user. The alternate email address for me is just going to be a Gmail account that I have access to. The second to last thing we need to do is verify to Google that we're not a robot, so I'm going to go ahead and type in the numbers that they've showed me in this box here. And now that I have the numbers typed in, I'm going to click that I have read and agreed to the Google Apps for Business agreement.
And then click the Accept and signup. So, at this point, Google has gone ahead and set up my Google Apps for Education account. I'm almost ready to start diving into Google Apps for Education and making the necessary changes to set up my institution. This page is a great thing to print for your record. It's going to have your user name to it, it's going to show you where you can access your account, and where all the information or communication about your Google Apps for Education account is going to be emailed to. In addition to that, I can go and click on the Go to Control Panel, and now I'm officially viewing my Google Apps for Education account that's been set up inside of Google.
There are currently no FAQs about Google Apps for Educators.
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