Google Apps for Educators
Illustration by

Google Apps for Educators

with Aaron Quigley

Video: Sending large attachments

Because Gmail is a part of the Google Apps for Education I've got my signature already coming up, so I'll just add some basic information.
Expand all | Collapse all
  1. 2m 47s
    1. Welcome
    2. Things to know before watching this course
      1m 30s
    3. Using the exercise files
  2. 18m 22s
    1. What is Google Apps for Education?
    2. Setting up Google Apps
      4m 27s
    3. Verifying your domain name
      2m 40s
    4. Adding users
      5m 30s
    5. Customizing Google Apps
      4m 51s
  3. 26m 11s
    1. Configuring Gmail
      7m 37s
    2. Gmail communication
      5m 5s
    3. Creating a school signature
      3m 56s
    4. Archiving school communication
      2m 0s
    5. Sending large attachments
      3m 5s
    6. Using common shortcuts
      4m 28s
  4. 16m 12s
    1. Collaborating with calendars
      4m 47s
    2. Adding office hours with repeating events
      4m 48s
    3. Creating event invitations
      3m 0s
    4. Managing alerts
      3m 37s
  5. 8m 8s
    1. Understanding Google Drive
      1m 44s
    2. Creating a lesson-planning workflow
      3m 21s
    3. Centralizing school documents
      3m 3s
  6. 13m 6s
    1. Understanding Google Docs
      2m 30s
    2. Collaborating with Google Docs
      3m 10s
    3. Surveying other teachers
      7m 26s
  7. 26m 2s
    1. Getting started with a collaborative planning website
      3m 6s
    2. Adding collaborators
      1m 39s
    3. Adding pages
      3m 55s
    4. Styling your website
      5m 14s
    5. Styling individual pages
      4m 49s
    6. Adding dynamic elements for user interactions
      3m 55s
    7. Publishing your website
      1m 55s
    8. Google Sites in the classroom
      1m 29s
  8. 8m 14s
    1. Adding educational apps
      3m 6s
    2. Using YouTube for education
      2m 27s
    3. Teaching with Google Scholar
      2m 41s
  9. 45s
    1. Next steps

Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now
please wait ...
Watch the Online Video Course Google Apps for Educators
1h 59m Beginner Nov 21, 2013

Viewers: in countries Watching now:

Google Apps has been embraced by millions of schools and campuses, but is your classroom getting the most from it? Join educator Aaron Quigley as he shows K–12 teachers how to use Google Apps for Education to streamline communication, save time, and increase content mastery. Administrators can learn how to set up Apps for Education, verify your domain name, and add users, while teachers learn how to sort personal from school email, set up email signatures, add events to calendars, and create lesson plans with Google Drive. Administrators and teachers alike can learn how to set up custom Google sites for collaboration with parents and students, and extend Google Apps with apps like YouTube and Google Scholar.

Topics include:
  • What is Google Apps for Education?
  • Creating a Google account
  • Verifying the domain name
  • Configuring Gmail
  • Archiving school communication
  • Adding office hours to calendars
  • Centralizing school documents
  • Collaborating with Google Docs
  • Creating a Google site
  • Adding educational apps
Education + Elearning
Apps for Education
Aaron Quigley

Sending large attachments

Because Gmail is a part of the Google Apps for Education suite, we can also use Gmail in conjunction with the other applications. One way that I found this very beneficial as an educator is the ability to attach a really large file to an email. While often in the past, I've emailed lots of documents, and even some photos, between educators, I'm finding more and more that educators want to share video footage. The issue with sharing video footage in email, however, is that video files are really large. And often most email servers won't allow us to attach them to an email. Using Google Apps for Education, however, we can actually attach really large files directly from our email.

To do this, I'm going to go ahead and create a new email. I'm going to send an email to Jeff, and in this email I'm go ahead and share a video. I've got my signature already coming up, so I'll just add some basic information. Now the video I'd like to share is actually on my computer. It's in chapter two of the exercise files, and even though I've not uploaded this video to Google Drive. I can go ahead and attach it directly in this email, upload it to Google Drive, and create a link to that video without ever having to leave Gmail. To do that, I'm going to come down to the paperclip icon, which is where we attach files, and I'm going to choose to insert a file using Google Drive.

If you have a file that's already in your Google Drive, at this point you can just select that file and send it. If you've not added the file yet, Google's going to give you the opportunity to upload it to Google Drive before attaching to an email. So, I'm going to go and click Select File from My Computer. In Chapter 2, the Exercise Files, there's a video called Farmers_Market. This videos's 37.7 megabytes, which is fairly large. Most email clients would have a hard time handling an attachment of this size. I'm going to go and click Open. Back in my Google window, I'm now going to go ahead and click, Upload. ! At this time, Google is taking that file and it's uploading it to my particular section of the Google Drive.

So not only am I able to send this now via email, but I can also access this file any time inside my Google Drive after this process has been done. So now that Google has uploaded that video, it shows that it's a file attachment in this email. And even though it's showing as an attachment, what this attachment really is, is a link to the video that's stored on my Google Drive. That way, I can quickly send this link to one or 100 different users and I'm not going to bog down the server by uploading massive files. If I'm ready to send this video, all I have to do is click the Send button. At this point, I have some options of how I can share this particular link.

I can either choose to have anyone with the link be able to view it. I can have them comment on it. I could even choose to have them edit it. What I'm essentially choosing at this point, is what level access do I want to give the recipient to my Google Drive. Now, even though I'm choosing that Jeff can edit this video, that does not mean he has access to anything else inside of my Google Drive. He will be able to view this video in his Google Drive. He will be able to access this video, and edit this video. But he won't be able to access anything else. So this is a secure way of sending information to other staff members.

I think I'm ready to go ahead and click, Share & Send. At this point, Jeff has received an email with instructions of how he can click on that particular link, view the video, as well as edit the video. And even though we chose to share a video file today, you can use this same process to share folders, Google Docs, video, sound, any file type that you choose.

There are currently no FAQs about Google Apps for Educators.

Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.

Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.

Mark all as unwatched Cancel


You have completed Google Apps for Educators.

Return to your organization's learning portal to continue training, or close this page.

Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.

Sign up and receive emails about and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from

Sign up and receive emails about and our online training library:

Here’s our privacy policy with more details about how we handle your information.

submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.