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Scheduling collaborative study sessions

From: Google Apps for Students

Video: Scheduling collaborative study sessions

Google Calendar also gives us the ability to create and manage invitations. I can also choose which calendar to put this particular event on.

Scheduling collaborative study sessions

Google Calendar also gives us the ability to create and manage invitations. We can create an event, we can invite people to that event, and we can even track who's responded yes, no, or maybe. Let's go ahead and model this by creating a collaborative study session for January 7th. To get started, I'm going to go ahead and switch to the day view and on the small calender to the left hand side I'm going to click on January 7th. Here for January 7th, if I want to create an event that goes from 1 p.m., to 4 p.m., all I have to do, is simply click and hold, and drag the event down.

When I release the mouse, it's going to pop up an event window, where I can go ahead and give this event a title. Let's call this, collaborative study session. I can also choose which calendar to put this particular event on. I'm going to add this to the science calendar cause it'll be for science class. So at this point I could simply click Create Event and I would have added the event to my calendar. However, I would like to invite some people to this event so instead of clicking Create Event, let's click Edit Event. All the information that we've already put in has automatically come through. I can see that the event goes from 1 to 4 p.m., on the seventh.

The name of it is Collaborative Study Session and I can go ahead and start adding additional information. For where, I'm going to put campus coffee shop and description I'm going to to put study for up coming science test. The next step is to go ahead and create the invitations. We can do this by adding guests. Lets say that I want to invite both Jeff and Julia to join me for the study session. Well, I can simple just start typing their names. As I start typing Jeff, I can see that Jeff is now highlighted. To accept Jeff, I simply hit the Tab key. I now have a guest list that's been created and Jeff has been added to the guest list.

I'll also invite Julia. I'll start typing her name. Once her name's highlighted, I'll hit the Tab key to accept that. And, so, now Jeff and Julie have been added. The next step is to chose how these guests interact with this particular event. By default it says they can invite others and they can also see the guest list. That way they can see who I've invited, as well as who said yes, no, or maybe. If I choose to click that they can modify this event, what I'm essentially doing is making both Jeff and Julia administrators of this particular event. The downside to this is they won't be able to replay yes, no or maybe.

Administrators are assumed to be going. So if I'm inviting someone to this event and this person is helping me plan the event, then I may want to click for them to be able to modify the event. But because Jeff and Julie are not planning the event and I want them to receive invitations in their email box, I'm going to make sure the modify event is unclicked. Also, if I don't want a bunch of people to crash our study session, I might choose to uncheck invite others. That means that only Jeff and Julia will get this invitation and they won't have the ability to forward that invitation to other people.

If we're satisfied with the way the event is set up and with our event guest list, I can go ahead and click on Save. The next step is to send invitations. You do not need to send invitations for every event. Let's say that I was sitting next to Jeff and Julia planning this event, I might say, hey, guys, go to your calendar and accept this event, but if I was not sitting next to them, I could go ahead and choose to send them an invitation. And they will be able to accept or decline the event directly inside of their email box. In addition to that, of both Jeff and Julia's Google calendar, they will see an italisized event show up, meaning that they've been invited to something.

If they click on that event on their calendar, they can also then reply yes, no or maybe.

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Aaron Quigley
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