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Recurring class schedules

From: Google Apps for Students

Video: Recurring class schedules

Now that we've created a calendar just for our science class, we So back on my main calendar, you can see that we have repeating events that start

Recurring class schedules

Now that we've created a calendar just for our science class, we can go ahead and start adding some information to that particular calendar. Now currently on the left hand side, that calendar is off. There's a white box next to it. Unless there's a solid color in the box next to the name of the calendar, I'm not actually viewing that calendar. If I click on Science, I can see that that box now now becomes a light blue color. So if I add events to this calendar, they will now show up. In order to help organize this in terms of what we should be adding for this calender, there's a sylabus that you can find in chapter four of the excercise files.

The sylabus is for a Life Science class. I can see right away, some of the course information. The dates of this class run from January 2, 2014, to March 14, 2014. And it meets every Monday, Wednesday, and Friday from 2:30 pm to 4:30 pm in Room 227. Now being in class and being on time is an important part to being successful, so I am going to go ahead and build all of my class days into my calendar. And you may be asking yourself, that seems like a lot a work. Building with three different events per week for the span of about ten weeks.

We can actually do this in less than a few minutes, simply by using something called recurring events. Let's go ahead and head back to our calendar. Here in the calendar, the first step is to get to the starting month. Using the small navigation calendar on the left hand side, I'm going to go ahead and click over until I come to January. I know that the term starts on January 2nd, so I go and click on it. I can now see that the month of January has been pulled up in my main view. If you only see one week in January, please be sure that month is selected in the top view menu.

Let's go ahead and find when the first day of class would actually be. This class meets Monday, Wednesday, and Friday. Even though the term starts on January 2nd, that means my first class would be Friday the 3rd. I'm going to go ahead and create an event for my first class. Now there's two ways that we can create events. I can create a quick event by clicking once. Here, I have the ability to create a short hand event. What this means is I can put information in in a string such as typing out the time, the event and the location, and Google will automatically pull those three things apart and add it to the calendar.

However, I'm going to go ahead and close this box. If I know I'm doing something complex, such as recurring events, I also have the ability to double-click and it'll automatically create a new event and take us right into the event editing. Here I can give this a title and I'll use the title from the syllabus, which is Life Science. I'm going to uncheck, All day, because, according to the syllabus, this class is only from 2:30 pm to 4:00 pm. So, I'll put my cursor in the first box and I'll scroll down until I see 2:30 pm. I'll come over to the second box and I'll select 4:00 pm.

Now, if I were to hit save at this exact moment, I would have created just a single event. However, I'd like this event to take place three times a week for the entire term. To do that, I'm going to click on the check box next to the word repeat. Here I have the opportunity to create repeating events. I would like this event to repeat weekly, it's going to happen every one weeks. That seems like a weird thing to understand. But, let's say that you have a class that meets every four weeks, or every other week. You could actually choose to have it repeat at the appropriate cycle.

In addition to that I can choose which day of the week this event's going to repeat on. This class is on Monday, Wednesday and Friday's already checked since we created the first event on a Friday. Furthermore I can tell Google Calendar exactly when this event should end. I'm going to go ahead and tell it to end on March 14th, which is a Friday. Let's go and review what we just told Google to do. We've told it to repeat a weekly event every single week. The event's going to happen Monday, Wednesday and Friday. It's going to start on the 3rd of January and it's going to end on the 14th of March.

If that seems correct, let's go and click Done. The Where, of this was Room 227, so I'll go ahead and put that here. The next step is to choose the correct calender. I'm going to go and select the science calender, that way all of these events are directly on the science calender itself. If at any time I wanted to turn the science calendar off, then all of these events would be hidden from my calendar. Furthermore, because I've shared the science calendar with another person in my science class, they won't have to go in and create these events. They're going to automatically show up on that calendar that we're now sharing.

If I wanted to, I could add a description, and I can even set reminders. I'm going to go ahead and have a reminder that pops up ten minutes before class to remind me that I need to start heading that direction. In addition to that, I'm going to add another reminder to pop up 30 minutes before class. Just in case I'm across campus and it takes me a while to get to that particular class, I'll have this appear as busy on my calendar. And I'll leave my privacy settings at default, meaning that whatever privacy settings I've set up for the science calendar will manage this particular event. If everything looks good, let's go ahead and click Save.

So back on my main calendar, you can see that we have repeating events that start on January 3rd, they run every Monday, Wednesday, and Friday, and they end on March 14th.

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Aaron Quigley
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