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Discover how to use Google Apps to become more productive in class and after school. In this course, author and educator Aaron Quigley shows students how to work with Gmail, Google Calendar, and Drive to communicate and collaborate with classmates, become more organized, and save time. Learn how to manage school and personal email, back up your assignments, create a class website, and connect with others on Google+. Teachers can also use this course to get tips to help their students succeed inside and outside the classroom.
As an educator, almost every single year I've had a student who was working on a large project and had their hard drive crash, every file, every image, everything they've done, countless hours of work is just automatically lost. Well, working a little smarter can make sure that you're never in that situation simply by using some organization and the Google Drive. Google Drive is automatically accessible to everyone that has a Gmail account or Google account. Google gives you a certain number of gigabytes of space that you can actually store information directly on the Google server.
In addition to that, Google gives you the ability to synch that information with a drive that's on your actual computer. That way, you can still work from your computer even without Internet. And the minute your computer's near Internet, it'll synch up that information at the Google drive. If your computer was ever lost or stolen, or if your hard drive were to crash, all you have to do is log into Google, and you still have access to all your documents. Here I've accessed the Google drive by logging into Google and clicking on Drive in the top navigation. If you have a Gmail account, you're going to log into Google, click on the grid icon on the right hand side, and choose the Google drive icon.
It looks like a triangle with a green, yellow, and blue side to it. Inside of Google drive, on the left hand side, you have the ability to connect your drive to your desktop. When you click on this, Google will help you install an application on your computer that will allow you to sync a folder on your computer with your Google drive. I've already installed the software. Let's go ahead and set it up now. Here on a Mac, I can access Google drive by clicking on the icon on the top bar. Here I'm not signed in. going to go and click Sign In. At this point, I'm just going to enter it in my basic information as if I was logging into Gmail.
We'll click the sign in button Now Google's telling me that it's going to create a folder on my computer called Google drive. I'll go and click the Next button. And then I'll click start sync and Google's going to create that folder for me. And they're going to automatically start syncing up all the information that's in my Google drive with this folder on my computer. Here, in my Mac Finder window, I can see that Google Drive was added to the left hand side. Anything that I place in this folder on my computer will be automatically synched up to my Google drive online. For example, I'm going to go ahead and create a new folder and I'm going to call this Student Work Fall 2013.
Typically as a student, I like to categorize my work by various terms. Inside of that, I'll create different folders for each of my classes, so I'll double click on it to enter it, I'll create a new folder, and I'll call this Biology 101. And I'll click away from it. You'll notice when I create a new folder that there's immediately two blue arrows and a circle. This is the sync icon. It's telling me that it's currently syncing Biology 101. Once a folder has been synced, it will turn into a green check sign. That green check sign tells me that it's not only synced up on my computer, but it's also synced up on the Google servers.
That way, if in case my computer were to crash, I would be able to access these folders directly on the Google server. In a second here you'll see both the farmers market video that we uploaded as the file attachment downloaded to my computer and you'll also see the folders that we created on our computer uploaded to the Google drive. Okay, so now that the sync is complete, I can see that the folders have been created on the Google drive on the left hand side and I can also see that the farmer's market video has been added to my local computer. In addition to that, if I open up the student work fall 2013 on my computer, I can see that there's a subfolder called Biology 101 and I can double check that that worked by going back to Google drive and clicking on the student work fall 2013 folder and inside of it I have a Biology 101 folder.
As students, I highly recommend that you save all of your work to the Google Drive. That way you can be sure, if something happens to your computer, you'll always have access to the important school documents you need.
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