Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Gmail communication

From: Google Apps for Educators

Video: Gmail communication

Now that we've configured Gmail, let's go ahead and explore Gmail as an Application. So now that I've checked each email that has Google Calendar.

Gmail communication

Now that we've configured Gmail, let's go ahead and explore Gmail as an Application. Here I've logged into Gmail by logging into Google with my Google Apps for Education account UserName. And then I clicked on Mail. If you have custom URLs set up, you can also access this by going to your custom URL. For us we set up mail.orangevalleyschools.com. Once inside of Gmail, your Homepage is always going to be your Inbox. Here I can see a variety of messages that are coming to me. These are all just sample messages that I've had Gmail create and send to me, so that we can use them as an example in this particular course.

I can tell that an email is unread because it's bolded. If I click on a certain email, and I read this email And then go back to my Inbox, I can see that its now darker in color in the background, and the font is no longer bolded. As I'm going through my email Inbox, I also have the ability to star and mark certain messages important. This is kind of like organizing them into different folders. However, you can do with a single mouse click and its built into everyone's system. For example, let's say that it was a long weekend and I'm here on Monday morning trying to figure out what emails are important for me to take a look at. I can simply go through and find the emails that I think need a little bit of follow up and I can click Stars.

In addition to that, if I think an email is important and might need to be saved as an important email, I can flag those as important. By clicking either the Star or the Important Flag, it's going to automatically add these to the Star or the Important box. You'll notice that these emails were not moved. They are still inside of my Inbox, and I can even make them starred or important without having read the email. To access these I can now click on the left hand side where it says Starred and you'll notice the three emails that I just added stars to were automatically moved to the starred box. I can also click on the Important box on the left hand side and the emails where I clicked the Important flag have been automatically added here as well.

At any time I can always access the Inbox simply by clicking back on the Inbox on the left hand side. You can also see that the 14 tells me that I have 14 unread messages inside my Inbox. There's also a variety of things you can do to mass clean up your Inbox. For example, all of these Google Calendar reminders have happened in the past. So, I don't really need to look at them as I'm cleaning out my Inbox. So, what I can do is I can go through and quickly check off each particular email that says Google Calendar next to it. So now that I've checked each email that has Google Calendar. I can go ahead and makes changes to all of these emails at once.

I can also use the Drop Down box to select, All emails, No emails, I can only select emails that have been read, Unread, I can only select Starred emails or Unstarred emails. With the ones that I've selected, I now have some Options at the very top. I can Archive them, I can mark them as Spam, or I can Delete them. I can also move them to a New Folder, or I can add Labels to them so I can find them more easily. There's also the More button, where if I click the More button, it gives me a variety of ways that I can manipulate these email messages for example, maybe I just want to mark them all as Read. If I click Marked as Read I can now see that every email that I had marked no longer has bold text, and if I uncheck them I can see that they're not a grey color behind.

Inside of Gmail you also have the ability to create custom folders to help you organize your emails. To do this, select the emails that you'd like to move, come up to the Folder Icon. At the very bottom we're going to go ahead and say Create New. And I'm going to call these Google Calendar. Now if you'd like to make this particular folder underneath a different distinction, you can go ahead and select to nest it. Now because we have nothing created, there's nothing to nest it under. So I'm going to go ahead and Uncheck that to make sure that it's a top of a folder, and I'm going to click Create. So all the emails that I had selected have now been moved to my Google Calendar Folder on the left hand side.

If I click on that Folder I can see that all those emails are now showing up. In addition to that, I can also see that because I've read some of these emails, or marked them as Read, that the number of Unread emails has dropped down to seven. Now, in addition in being able to manage as well as organize the emails that come into our Inbox, we also want to be able to Compose emails. The large Compose button on the left hand side, when you click it will automatically open up a dialog box that gives us the ability to Create and Send an email. If you're sending an email to someone inside of your Google Apps for Education account, for example another staff member, all you have to is start typing their Name.

And Google will automatically help hint for us the people we're going to send that to. As I started to type Jeff's name, Jeff automatically appeared. All I have to do is hit the Tab key And he'll be automatically added to this email. I can now add a Subject, I can add a Message, and I click Send. In addition to sending this email, we'll have the ability to change some of the Fonts, such as whether or not it's Bolded, Underlined, adding Bullets, as well as changing the Color of the Font. I can Attach files to this email, and I can even come over here and choose to discard this Draft. If I decide that I'm not going to send this email and I don't want to to save it. You'll notice in the left hand side, that the draft area is automatically showing me that I have some new emails there.

If I go ahead and click on Drafts on the left hand side, I can see that this draft email that I just created to Jeff is being saved for me automatically. That way, in case you're halfway through typing an email message to someone and your computer dies or you have to go do something else, Google's going to automatically save the draft for you. You can come back to your Draft Folder. Reopen that email, continue typing and when you're ready, go ahead and hit the Send button. So there we've quickly taken a look at both how to read and organize email messages inside a Gmail as well as how to compose new messages. I do recommend you take the time to click around Gmail and become familiar with the Interface as there's a lot of options that we have not covered.

Show transcript

This video is part of

Image for Google Apps for Educators
Google Apps for Educators

36 video lessons · 3712 viewers

Aaron Quigley
Author

 
Expand all | Collapse all
  1. 2m 47s
    1. Welcome
      42s
    2. Things to know before watching this course
      1m 30s
    3. Using the exercise files
      35s
  2. 18m 22s
    1. What is Google Apps for Education?
      54s
    2. Setting up Google Apps
      4m 27s
    3. Verifying your domain name
      2m 40s
    4. Adding users
      5m 30s
    5. Customizing Google Apps
      4m 51s
  3. 26m 11s
    1. Configuring Gmail
      7m 37s
    2. Gmail communication
      5m 5s
    3. Creating a school signature
      3m 56s
    4. Archiving school communication
      2m 0s
    5. Sending large attachments
      3m 5s
    6. Using common shortcuts
      4m 28s
  4. 16m 12s
    1. Collaborating with calendars
      4m 47s
    2. Adding office hours with repeating events
      4m 48s
    3. Creating event invitations
      3m 0s
    4. Managing alerts
      3m 37s
  5. 8m 8s
    1. Understanding Google Drive
      1m 44s
    2. Creating a lesson-planning workflow
      3m 21s
    3. Centralizing school documents
      3m 3s
  6. 13m 6s
    1. Understanding Google Docs
      2m 30s
    2. Collaborating with Google Docs
      3m 10s
    3. Surveying other teachers
      7m 26s
  7. 26m 2s
    1. Getting started with a collaborative planning website
      3m 6s
    2. Adding collaborators
      1m 39s
    3. Adding pages
      3m 55s
    4. Styling your website
      5m 14s
    5. Styling individual pages
      4m 49s
    6. Adding dynamic elements for user interactions
      3m 55s
    7. Publishing your website
      1m 55s
    8. Google Sites in the classroom
      1m 29s
  8. 8m 14s
    1. Adding educational apps
      3m 6s
    2. Using YouTube for education
      2m 27s
    3. Teaching with Google Scholar
      2m 41s
  9. 45s
    1. Next steps
      45s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Google Apps for Educators.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.