Google Apps for Educators
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Google Apps for Educators

with Aaron Quigley

Video: Creating a lesson-planning workflow

As we start using Google Drive, we're going to be
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  1. 2m 47s
    1. Welcome
    2. Things to know before watching this course
      1m 30s
    3. Using the exercise files
  2. 18m 22s
    1. What is Google Apps for Education?
    2. Setting up Google Apps
      4m 27s
    3. Verifying your domain name
      2m 40s
    4. Adding users
      5m 30s
    5. Customizing Google Apps
      4m 51s
  3. 26m 11s
    1. Configuring Gmail
      7m 37s
    2. Gmail communication
      5m 5s
    3. Creating a school signature
      3m 56s
    4. Archiving school communication
      2m 0s
    5. Sending large attachments
      3m 5s
    6. Using common shortcuts
      4m 28s
  4. 16m 12s
    1. Collaborating with calendars
      4m 47s
    2. Adding office hours with repeating events
      4m 48s
    3. Creating event invitations
      3m 0s
    4. Managing alerts
      3m 37s
  5. 8m 8s
    1. Understanding Google Drive
      1m 44s
    2. Creating a lesson-planning workflow
      3m 21s
    3. Centralizing school documents
      3m 3s
  6. 13m 6s
    1. Understanding Google Docs
      2m 30s
    2. Collaborating with Google Docs
      3m 10s
    3. Surveying other teachers
      7m 26s
  7. 26m 2s
    1. Getting started with a collaborative planning website
      3m 6s
    2. Adding collaborators
      1m 39s
    3. Adding pages
      3m 55s
    4. Styling your website
      5m 14s
    5. Styling individual pages
      4m 49s
    6. Adding dynamic elements for user interactions
      3m 55s
    7. Publishing your website
      1m 55s
    8. Google Sites in the classroom
      1m 29s
  8. 8m 14s
    1. Adding educational apps
      3m 6s
    2. Using YouTube for education
      2m 27s
    3. Teaching with Google Scholar
      2m 41s
  9. 45s
    1. Next steps

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Watch the Online Video Course Google Apps for Educators
1h 59m Beginner Nov 21, 2013

Viewers: in countries Watching now:

Google Apps has been embraced by millions of schools and campuses, but is your classroom getting the most from it? Join educator Aaron Quigley as he shows K–12 teachers how to use Google Apps for Education to streamline communication, save time, and increase content mastery. Administrators can learn how to set up Apps for Education, verify your domain name, and add users, while teachers learn how to sort personal from school email, set up email signatures, add events to calendars, and create lesson plans with Google Drive. Administrators and teachers alike can learn how to set up custom Google sites for collaboration with parents and students, and extend Google Apps with apps like YouTube and Google Scholar.

Topics include:
  • What is Google Apps for Education?
  • Creating a Google account
  • Verifying the domain name
  • Configuring Gmail
  • Archiving school communication
  • Adding office hours to calendars
  • Centralizing school documents
  • Collaborating with Google Docs
  • Creating a Google site
  • Adding educational apps
Education + Elearning
Apps for Education
Aaron Quigley

Creating a lesson-planning workflow

As we start using Google Drive, we're going to be uploading documents, files, and folders to the actual Google servers. Once a file's on the Google server, we have the ability to share that file with someone else. However, we also have the abilitiy to share that file with ourselves in various locations. What I mean by that, is I have the ability to put something on Google Drive. Which will then give me the ability to access it on my home computer as well as my school computer. Not to mention, through any internet connected web browser I can log in to Google and also access those folders. In this video we're going to talk about how we can use Google Drive to create a home to school, lesson planning flow.

The first thing we need to do is to download and install Google Drive on our home computer. When you log into Google Drive, on the left hand side, Google automatically reads the operating system you have and gives you the ability to click a link to download the appropriate software. I've already downloaded and installed the software what I have not done yet is configured it. Once I've already installed the software you'll see the Google icon up here in the upper navigation bar for Mac. If you're on a PC its location will depend based on your operating system. To access this I'm going to go ahead and click on it. I'm going to select Sign In, and I'm going to go ahead and sign in using the same information I used to sign in to my Google Apps for Education account.

For this particular one, it's admin@orangevalleyschool. Put my password in. And I'll click sign in. Google's now telling me that they're going to create a folder on my computer that'll be automatically synced with the Google files on the Google Drive. I'm going to go and click Next, and then click Start Sync. Now I currently only have one file in my Google Drive, and that's the Farmers Market video we uploaded when we sent an email with a really large file attachment. Now that I've synced this to Google Drive, I should actually see this particular file appear in this folder on the right-hand side.

So as you can see in the right-hand file browser, our Farmers Market video is available now locally on my computer, as well as online through the Google servers. This also means that there's two ways in which I can add information to my Google Drive. I can either drag a document directly into the Google Drive folder on my computer, or I can upload the document directly through my web browser. I'm going to go ahead and close out of this file browser for now. So for example, let's say that we're on our home computer and we wanted to go ahead and add a lesson plan to our Google Drive so that we can work on it in a variety of places. To do that from my computer, I can go ahead and open up the Google Drive folder, I can find the particular lesson plan file that I want which is in chapter four of the exercise files.

Now this particular lesson plan is just a 5E science lesson plan template. And it's just to give us an idea of how we can use Google Drive. I'm goinna go ahead and just click and hold and drag it over to Google Drive. I'm going to release it and I can now see in Google Drive that it's starting to sync. The small blue arrows tell me that this file is currently syncing. Once it's completed syncing I will see it turn to a green check mark. In addition to that, I can now see on the Google Drive site, that science lesson plan one has appeared. Which means that I'm able to open up this file on my home computer, make whatever changes I'd like, click Save, and it's going to be automatically synced up to my Google server.

When I get into my classroom, I can go ahead and open up a web browser and access this document. In addition to that, if I choose to download the Google Drive software for my school computer, then this science lesson plan will be automatically synced up between the Google servers, my school computer, as well as my home computer. If you get into the habit of moving all of your lesson planning on to the Google Drive, then you never have to worry about being in that situation where you show up to school and realize you forgot to bring your thumb drive or you forgot to print out your lesson plan. You'll always have it with you.

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