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Collaborating with Google Docs

From: Google Apps for Educators

Video: Collaborating with Google Docs

As educators, it's really important that we I'll go and click the Comment button.

Collaborating with Google Docs

As educators, it's really important that we learn to collaborate with our staff members. But, time is always against us. There's not a lotta time during your planning period to go and sit with another teacher and to work on a project. Well Google Docs, because they're located on a central drive and we all have access to them, including the ability for more than one person to edit them. They actually create the perfect collaboration environment. To model this, we're going to go ahead and use a fictional field trip planning session that's going to be collaborated between two different teachers. Here in Google Docs, I've created a very basic field trip planning spreadsheet.

The only thing I've done is I've added the title for field trip planning, and I've added a column for to do. At this point, what I'd like to do is to actually bring another educator into the process of helping me create a to do list. To do that, in the document, I'm going to to go and click on Share in the upper right-hand corner. At this point, I'm going to go ahead and invite the person I'd like to collaborate with me. I know that Jessica's on her planning period, and said that she would help me, so I'm going to go ahead and invite Jessica and click Share and Save. And if I'm done inviting people, I can go ahead and click Done. So at this point I've sent an invitation to Jessica.

What Jessica now needs to do is she needs to find that invitation and go ahead and open up the document. Once Jessica has opened the document, I can tell that she's viewing it by looking in the upper right-hand corner. Here I see that I have one other viewer. If I hit the toggle button next to one other viewer I can see that it's Jessica. In addition to that it actually opens up a dialog box where I can type messages directly to Jessica inside the document. So for example I could say something like can you help me complete this to-do list? Jessica then has the opportunity to view that message on her web browser as well as respond to it. And when she responds her responses simply come in to the running dialog box.

In addition to responding to messages I also have the ability to send individual notes about individual cells. When Jessica's clicked on a cell, I can tell where her cursor's at, because she'll actually have a colored box directly around the cell that she's highlighting. I can tell that it's her cell, because it matches her color in the upper corner. If I had four or five viewers, we'd all have different colors. And what cell is highlighted would depend on the color of each individual viewer. Let's say that I want to retitle this to do. On my computer, I can go ahead and highlight it, and I can go to insert and I can choose to insert a comment.

You'll notice that the comment is coming from myself, and I can say something like, should we retitle this. I'll go and click the Comment button. Now if I click away from the cell I can see that there's a small yellow triangle in the upper left hand corner. If I hover above this triangle I can see any comments that have been added. On Jessica's screen she'd have the opportunity to click and view the same comment. In addition to that she can also choose to respond to a comment. So here we have a running dialogue that's about a specific cell, not just about the document in general. This way we can keep records as we make changes and when we're collaborating a document, we know exactly what it is that we collaborating about.

In addition to Jessica and I working on this, we can always save these changes and then send them to someone else. Someone else would be able to open this document. Take a look at the comments and see exactly the changes that are taking place so far in this document. Using documents to collaborate is a great way to help us save time because we don't even need to be working on the document at the same time. I could go ahead and open up a document, add the comments I'd like to add and then when Jessica's able to she can open up the document and respond to my comments. I hope this tip is something that helps you collaborate with other educators and saves you time in the classroom.

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This video is part of

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Google Apps for Educators

36 video lessons · 3661 viewers

Aaron Quigley
Author

 
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  1. 2m 47s
    1. Welcome
      42s
    2. Things to know before watching this course
      1m 30s
    3. Using the exercise files
      35s
  2. 18m 22s
    1. What is Google Apps for Education?
      54s
    2. Setting up Google Apps
      4m 27s
    3. Verifying your domain name
      2m 40s
    4. Adding users
      5m 30s
    5. Customizing Google Apps
      4m 51s
  3. 26m 11s
    1. Configuring Gmail
      7m 37s
    2. Gmail communication
      5m 5s
    3. Creating a school signature
      3m 56s
    4. Archiving school communication
      2m 0s
    5. Sending large attachments
      3m 5s
    6. Using common shortcuts
      4m 28s
  4. 16m 12s
    1. Collaborating with calendars
      4m 47s
    2. Adding office hours with repeating events
      4m 48s
    3. Creating event invitations
      3m 0s
    4. Managing alerts
      3m 37s
  5. 8m 8s
    1. Understanding Google Drive
      1m 44s
    2. Creating a lesson-planning workflow
      3m 21s
    3. Centralizing school documents
      3m 3s
  6. 13m 6s
    1. Understanding Google Docs
      2m 30s
    2. Collaborating with Google Docs
      3m 10s
    3. Surveying other teachers
      7m 26s
  7. 26m 2s
    1. Getting started with a collaborative planning website
      3m 6s
    2. Adding collaborators
      1m 39s
    3. Adding pages
      3m 55s
    4. Styling your website
      5m 14s
    5. Styling individual pages
      4m 49s
    6. Adding dynamic elements for user interactions
      3m 55s
    7. Publishing your website
      1m 55s
    8. Google Sites in the classroom
      1m 29s
  8. 8m 14s
    1. Adding educational apps
      3m 6s
    2. Using YouTube for education
      2m 27s
    3. Teaching with Google Scholar
      2m 41s
  9. 45s
    1. Next steps
      45s

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