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Google Apps has been embraced by millions of schools and campuses, but is your classroom getting the most from it? Join educator Aaron Quigley as he shows K–12 teachers how to use Google Apps for Education to streamline communication, save time, and increase content mastery. Administrators can learn how to set up Apps for Education, verify your domain name, and add users, while teachers learn how to sort personal from school email, set up email signatures, add events to calendars, and create lesson plans with Google Drive. Administrators and teachers alike can learn how to set up custom Google sites for collaboration with parents and students, and extend Google Apps with apps like YouTube and Google Scholar.
As we start to build our collaborative site, it's important to include people early on in this process. That way the people working with us know that the process of building the website is an important part of the collaboration, not just the sharing of information. So let's go and take a look at how we can manage some of the sharing settings of our new collaborative site. Now, there's two ways that we can share this website. One, is to give people access to it. The same way you'd go to a website on the internet. You can choose who can view that website. The other way we can grant access, is who can edit this site? Who can join us in the collaborative efforts to actually work on the creation of the website.
To access these settings, let's go to click on Share in the upper right hand corner. Now by default, everyone in you organization can actually find and access this website. If you’d like to restrict who can view as well as edit the website and the first thing we would like to change is the organizational access. I’m going to go and click the Change button and I’m going to say that this is a private website. What this means is that the overall site permission is going to be private. People will not be able to view or access the site unless I choose to give them permission to do so. This is going to be a temporary stage while we work on the building of the website as a collaborative project.
When it comes to the point that we are ready to share this site with the public, we'll make some changes to this section. Let's go and click the Save button. So as of right now, I have a completely private website. Only I can see the website, and only I can make changes to it. What I'd like to do is to go ahead and invite the rest of the teachers in my building by using the teachers' group we created, so that they can actually view as well as make changes to the website. I'll go and type in the email address for the teachers' group and then hit Share. So at this point we have a site that's public and it's only visible to the teachers and myself. At the same time, every teacher in the building, as well as myself, has the ability to access as well as edit this website.
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