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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
Having one external drive is good, having multiple external drives is better, and I am going to show you why. Let's start with this Western Digital here. There are two drive units in here. They look a lot like this. When I write data to one drive, it automatically mirrors it to the other drive. So I am protected against hard drive failure. One of these goes down; I still have all of my stuff. The thing that I'm not protected from is theft, fire; things like that. In those instances, I'm probably going to lose my data. But we have something fun like this that will protect me from those situations.
But instead of memory cards, we have hard drives. And I have one of these docks at my studio; I have another dock at home. And what I do is that I write information in one location, let's say the studio, to both of these drives here, and then what I do is I take one of the drives home. So that way, I have my information in two spots, and that is safer than just having all of your stuff at one location. Now, here is the ultimate solution right here. This is a drive that has two units in it.
I will just pull this one out here, so you can see. They're user replaceable. So I can upgrade them at a later date as hard drives increase in capacity. But the other thing that it has is this Ethernet port. That allows me to connect it to a Local Area Network, or if I want, I can even access it remotely via the Internet. So this is the deluxe unit. They are less than a couple hundred bucks. They work really well. So we have three different types of hard drives here, and the thing to do is pick the one that works best for you.
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