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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
Right now we have all of our images that we've uploaded in one big library; they are all here. We've done a little bit of flagging, and rating, and so forth. But I have two distinct shoots: I have the hot air balloon shoot, and I have the model shoot. And what I'd really like to do is just create a collection of each because it's neat and tidy, and I like neat and tidy. I am going to show you how to do that. So I am just going to click on the first image in hot air balloon, I am going to go to the last image and hold down the Shift key, they are all selected.
Now I go over here to the left-hand pane in Collections, right here, and go to the plus sign, and Create Collection, just like that. I am going to give it a name. I am not going to add it to any set. A set would be, if you wanted to have another category that had collections in it. We don't have enough collections yet to really do that. So we are just going to create a straight, flat out collection, but I do want to include the selected photos, and now I am going to create.
You will see that my collection is added over here now, beneath Collections. I can go All Photographs and see everything, or I can scroll down to my Hot Air Balloon collection. Let's make one for the model shoot to. So I will go back to All Photographs, now I am going to click on the first image, hold down the Shift key, click on second image, go to Collections here. Let's scroll down a bit. Create a Collection, call it Model Shoot, and Create.
Now we have a Model Shoot collection and a Hot Air Shoot collection. The fun thing about a collection is that you can play in here and not worry about disturbing the organization of your library. For example, if I decided that I did not want this shot in my collection while I'm working with these images, I can right-click on it, and go down to Remove from Collection. It's gone, but it has not been removed from my library. We come back to All Photographs, and we will see that it's safe and sound.
Also, if I want to change the order of things, I can just move images around. Let's say that I'm thinking about making a slide show or something like that; I can play with the order of the images here, they stay that way in this collection, but when I go back to my library everything is as it originally was. So collections are a great way to play with your images, to further organize your images, and quite honestly to bring neat and tidiness to your library.
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