Aperture 3 Essential Training (2012)

Using managed libraries or the referenced file approach


Aperture 3 Essential Training (2012)

with Derrick Story

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Video: Using managed libraries or the referenced file approach

So we need to talk about where our master files are going to be stored when we import them into the Aperture library. So what do I mean by master files? Well, those are the actual pictures that your camera has captured. So when I take this picture, whether it's a RAW or a JPEG, the camera creates the master file. And what Aperture does when I want to work with one of these shots is that it reads that original master file.
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  1. 2m 17s
    1. Welcome
      1m 6s
    2. Using the exercise files
      1m 11s
  2. 41m 2s
    1. Understanding the system requirements
      1m 46s
    2. Understanding key Aperture terms
      6m 5s
    3. Touring the interface
      4m 43s
    4. Setting essential preferences
      7m 41s
    5. Customizing the top toolbar
      2m 5s
    6. Setting up two monitors
      2m 44s
    7. Configuring for faces and places
      5m 37s
    8. Understanding RAW files
      5m 5s
    9. Following the recommended Aperture workflow
      3m 23s
    10. Running Aperture Library First Aid
      1m 53s
  3. 45m 49s
    1. Preparing for import
      7m 38s
    2. Using managed libraries or the referenced file approach
      8m 7s
    3. Creating metadata presets
      5m 23s
    4. Adding keywords on import
      1m 44s
    5. Importing images from a digital camera
      4m 48s
    6. Using the RAW+JPEG option
      3m 36s
    7. Importing movies from your digital camera
      3m 10s
    8. Importing images from a hard drive
      4m 29s
    9. Importing images from an iPhone
      3m 48s
    10. Importing live images from an iPad or an iPhone
      3m 6s
  4. 39m 22s
    1. Working in Projects view
      6m 33s
    2. Working in Photos view
      3m 22s
    3. Viewing in full-screen mode
      5m 25s
    4. Zooming to actual size
      1m 23s
    5. Using the Loupe for a closer look
      3m 24s
    6. Showing focus points
      1m 28s
    7. Using Quick Preview
      1m 22s
    8. Proofing profiles and on-screen proofing
      2m 58s
    9. Customizing metadata overlays
      5m 26s
    10. Managing previews
      5m 34s
    11. Learning the heads-up displays
      2m 27s
  5. 24m 21s
    1. Creating projects and albums
      3m 22s
    2. Rating images by stars and color
      9m 52s
    3. Flagging images
      2m 0s
    4. Organizing a series with stacks
      5m 47s
    5. Grouping images with Smart Albums
      3m 20s
  6. 17m 22s
    1. Understanding the Aperture 3 library
      2m 45s
    2. Switching between Aperture 3 libraries
      2m 21s
    3. Exporting single or multiple projects as libraries
      3m 0s
    4. Merging multiple libraries into one
      3m 53s
    5. Splitting libraries
      3m 5s
    6. Sharing libraries
      2m 18s
  7. 58m 21s
    1. Defining the difference between master and version files
      4m 47s
    2. Working with the Adjustments pane
      6m 28s
    3. Updating RAW processing from previous versions of Aperture
      5m 55s
    4. Reading a histogram
      2m 8s
    5. Adjusting white balance
      2m 31s
    6. Adjusting exposures
      4m 37s
    7. Enhancing photos
      3m 24s
    8. Adjusting highlights and shadows
      2m 34s
    9. Customizing auto adjustments for levels and curves
      1m 50s
    10. Adjusting tonality with the Levels tool
      5m 45s
    11. Adjusting colors
      5m 5s
    12. Converting color pictures to black and white
      4m 14s
    13. Sharpening edges
      5m 54s
    14. Using the Vignette effect
      3m 9s
  8. 41m 13s
    1. Cropping images
      4m 39s
    2. Retouching blemishes
      7m 39s
    3. Fixing spots
      3m 2s
    4. Using Straighten Crop and Flip
      2m 19s
    5. Fixing a chromatic aberration
      2m 9s
    6. Reducing visual noise
      3m 5s
    7. Making adjustments with the Curves tool
      8m 53s
    8. Rotating images
      1m 22s
    9. Removing the Vignette effect
      2m 0s
    10. Using the Color Monochrome and Sepia tools
      4m 27s
    11. Considering the Sharpen tool
      1m 38s
  9. 44m 37s
    1. Introducing brushes
      2m 53s
    2. Using quick brushes
      7m 7s
    3. Using adjustment brushes
      4m 26s
    4. Retouching portraits with adjustment brushes
      5m 10s
    5. Creating multiple bricks for a single adjustment
      3m 25s
    6. Applying presets
      5m 46s
    7. Modifying presets
      2m 39s
    8. Highlighting hot and cold areas
      1m 51s
    9. Roundtripping to Photoshop
      3m 49s
    10. Using the edit plug-ins
      2m 52s
    11. Customizing the Adjustments pane
      1m 30s
    12. Batch processing with Lift and Stamp
      3m 9s
  10. 20m 41s
    1. Setting up face recognition
      4m 37s
    2. Searching for faces
      3m 43s
    3. Working with images that have existing tags in places
      3m 18s
    4. Adding geo tags using places in Aperture
      4m 28s
    5. Searching by place
      4m 35s
  11. 15m 42s
    1. Applying keywords
      4m 52s
    2. Creating unique captions quickly
      3m 17s
    3. Batch changing
      7m 33s
  12. 7m 0s
    1. Using the Search box
      4m 24s
    2. Creating Smart Albums for searching
      2m 36s
  13. 12m 48s
    1. Exporting masters and versions
      9m 10s
    2. Using the export plug-ins
      3m 38s
  14. 6m 44s
    1. Developing a backup strategy
      2m 23s
    2. Backing up with vaults
      2m 18s
    3. Restoring from a vault
      2m 3s
  15. 29m 52s
    1. Viewing your images via a quick slideshow
      3m 54s
    2. Setting up complex slideshows
      8m 19s
    3. Customizing individual slides
      8m 6s
    4. Adding video to your slideshows
      4m 13s
    5. Pulling a still frame from a movie
      1m 37s
    6. Exporting slideshows
      3m 43s
  16. 21m 39s
    1. Preparing your book project
      7m 9s
    2. Adjusting your book
      4m 54s
    3. Creating a custom template
      7m 2s
    4. Outputting your book
      2m 34s
  17. 22m 21s
    1. Emailing a photo from Aperture
      3m 27s
    2. Seeing your Aperture library from other applications
      1m 59s
    3. Building a web page
      4m 57s
    4. Publishing a web gallery
      3m 22s
    5. Publishing images to Flickr
      5m 58s
    6. Publishing images to Facebook
      2m 38s
  18. 10m 58s
    1. Printing a single image
      6m 32s
    2. Printing multiple images
      3m 4s
    3. Ordering prints from within Aperture
      1m 22s
  19. 36m 8s
    1. Taking advantage of Retina display Macs
      1m 56s
    2. Understanding the unified library for iPhoto and Aperture
      3m 2s
    3. Getting the most out of the advanced white balance adjustment
      4m 5s
    4. Understanding the changes in the revised Shadows and Highlights tool
      5m 23s
    5. Using Professional Auto Enhance as a starting point for image editing
      3m 24s
    6. Creating your own Auto Enhance presets
      2m 6s
    7. Using iPhoto effects in Aperture
      1m 34s
    8. Increasing performance with Fast Browsing combined with Quick Preview
      3m 40s
    9. Controlling Photo Stream in Aperture
      3m 52s
    10. Deleting images from your Photo Stream
      2m 2s
    11. Deleting images from the iPhone, reordering projects, and setting the desktop photo
      2m 33s
    12. Transferring photos into Aperture from the iPad and the iPhone
      2m 31s
  20. 1m 35s
    1. Looking ahead
      1m 35s

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Watch the Online Video Course Aperture 3 Essential Training (2012)
8h 19m Beginner Oct 03, 2012

Viewers: in countries Watching now:

This course covers the entire photographic workflow in Apple Aperture, from import to enhancement to output. Author Derrick Story covers organizing image collections with star ratings, labels, and Smart Albums, and using the image editing tools to adjust exposure, retouch flaws, and correct color balance issues. And one of the most noteworthy features in Aperture is explored in detail: its ability to store video clips alongside the stills from digital cameras, then combine them to create stunning multimedia slideshows.

This course was updated on 10/03/12. Updated movies cover the features added through version 3.3, including Retina display support, iCloud photo sharing, streamlined integration with iPhoto, and much more.

Topics include:
  • Importing images from a digital camera or hard drive
  • Adding metadata to photos including captions and copyright
  • Organizing photos using face recognition
  • Running Aperture Library First Aid
  • Retouching with Quick Brushes
  • Importing live images from an iPad or iPhone
  • Round-tripping between Aperture and Photoshop
  • Adding geo tags to mark photo locations
  • Managing movies
  • Creating a custom photo book
  • Publishing a web gallery
  • Uploading images to Flickr and Facebook
  • Archiving and restoring photo libraries
  • Controlling Photo Stream in Aperture
Derrick Story

Using managed libraries or the referenced file approach

So we need to talk about where our master files are going to be stored when we import them into the Aperture library. So what do I mean by master files? Well, those are the actual pictures that your camera has captured. So when I take this picture, whether it's a RAW or a JPEG, the camera creates the master file. And what Aperture does when I want to work with one of these shots is that it reads that original master file.

Let's say that I want to do some image editing on this file, right here, and I go to Adjustments and I want to make some sort of change, I want to maybe change the color temperature a little bit, cool it off, let's say. So what Aperture just did was it read my original file and then it noted what change I made, and then it generated a new preview. That's what I'm looking at. Those previews are what are shared with the other applications and so forth.

So it's a master file and preview and the preview is based upon the master file plus whatever changes I make to the appearance or the metadata. So, then the decision is where do we store these master files? We already know where the previews, what we're looking at, where they're going to be stored. They're going to be stored in the Aperture library on your computer. The size of those files, of course, are going go be determined by what we selected here under the Previews tab and under this pop-up menu.

So, we know what's going to happen with the previews. We know how big they're going to be. However, the master files can be quite big, especially if you're shooting RAW. So, your poor computer may not be able to handle all of the RAW files you shoot, plus your music, plus your movies, plus everything else. So you may want to separate those master files from your computer, put them on an external hard drive and then have Aperture read those files. That's called the referenced file system, or you may want to just store everything on your local computer in the Aperture library container.

Let me show you the Aperture library container real quick just so-- we'll go to the Finder here. So in your Pictures folder, you have a file. The minute you open Aperture, you have a container here called the Aperture Library. Now within this container are all the work and metadata and everything that you do. If you choose what we call the managed file approach, which is store the masters inside this container, then all the RAW files and JPEGs that your camera captures will go in here too.

Now if you have tons of disk space like right here where we've got 1.24 TB, then you can afford to have all those masters stored here. However, if you're working off a laptop like I am most of the time, my laptop could not store all the RAW files that I shoot. I need to store them somewhere else. So I store them in a separate drive here called Photo Masters. This is where they're stored. Those masters that come off of my camera are stored in this folder here and then they are stored inside of here.

Then I point Aperture to these files and it reads them and then it generates previews. It's seamless while I'm working. In other words, I don't really notice that I'm working off a referenced file or a file that's stored inside the Aperture library. It's fairly seamless to me. So let's go back to Aperture for a second. So how would we set that up and what is the thinking that we need to make that decision? Let's go to our Import dialog box, right here, and here are the files that we had before, all waiting for us.

So I have both the JPEGs and RAW files here. These are fairly big files. So if I wanted to store everything in my Aperture Library on my computer, then here in the Import dialog box, I would choose Store Files In the Aperture Library and everything would be in there. If however I decided that I need to store these master files somewhere else, because my computer doesn't have enough room, then I would go and I would choose another location.

In this case, I'm going to choose the connected hard drive that I have and it's a little LaCie Rugged. Then all of my image masters are stored here. Now the way Aperture works is that it reads the master file, wherever it's stored, either on an external drive or in my Aperture Library, I'm going to go ahead and just cancel this right now. Then when make a change to the file. It actually then remembers the changes that I make and then it generates a new preview.

So it's not changing the master. That's even true if it's a JPEG. If I load this JPEG, no matter where it goes Aperture will not alter this original JPEG. It will always generate a new preview. So you just have to decide where are you going to store your files. On your computer, in that case, you choose In the Aperture Library, or on a separate hard drive, in that case, you would choose which hard drive that would be. I would create a separate folder for those images to go in.

Now, here's the good news. Let's say that you choose that route. Let's say you choose the so- called referenced file approach. You can still do everything that you need to do. I'm going to go ahead and close the Import dialog box for a minute. You can still do everything that you would need to do. For instance, you could change the caption and you can build slideshows. You can do all the stuff without a hard drive with master files connected. The only thing that you wouldn't be able to do is make image edits or export a file that's bigger than the size of your preview.

So you could conceivably leave your master files at home, take your laptop with your Aperture Library, and all of the previews that it generated, and build a book or do your metadata or show a slideshow, all that kind of stuff. So, the referenced file approach is very popular, especially with photographers who are shooting these large RAW files, because they don't have to keep those original files on their computer. They can be stored somewhere else. Again, the way that you set that up is that you go to Import and then you choose in the Aperture library or on a separate drive.

You can change your mind up the road, no matter what you choose, because you still have this option. If you go up here to File, you'll see that you have two options under the File menu, Relocate Master and Consolidate. These options allow you to change your mind. So, for instance, right now this master is located in my Aperture library on my computer. If I decided I wanted to move that master out to an external hard drive, I would use this command, or if I decided that I wanted to bring a master file that was on an external hard drive into my Aperture library, I would use this command.

So, Aperture is very flexible basically. You get to work the way you want, but it is worth thinking about a little bit before you get too far down the road in setting up your Aperture library. Where are those masters going to live, on your computer or on an external drive?

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