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Organizing and Archiving Digital Photos

Understanding keywords


From:

Organizing and Archiving Digital Photos

with Derrick Story

Video: Understanding keywords

Keywords are an aspect of digital asset management that some photographers find very important, and I am going to show you why people get so enthused about them. First of all, what are keywords? Well, I have a photo clicked right here, and I have its metadata right here, and you can see the keywords. Let's open this image up a little bit so you can get a better look at it. So this is a cactus flower, it's a plant, has lots of yellow in it, and it has a bee in the shot, and it was photographed at San Juan Capistrano. So these are all keywords; these are words that distinguish this image from other images in my library.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Understanding keywords

Keywords are an aspect of digital asset management that some photographers find very important, and I am going to show you why people get so enthused about them. First of all, what are keywords? Well, I have a photo clicked right here, and I have its metadata right here, and you can see the keywords. Let's open this image up a little bit so you can get a better look at it. So this is a cactus flower, it's a plant, has lots of yellow in it, and it has a bee in the shot, and it was photographed at San Juan Capistrano. So these are all keywords; these are words that distinguish this image from other images in my library.

And a lot of times you can add the bulk of the keywords that you need at import, and then fine tune it a little bit afterwards, if you want. But any amount of keywording that you do will help you locate your images. Now imagine that you have thousands and thousands of images in your Aperture library here, or your Lightroom library, and you wanted to find a couple of specific images, and if they were all keyworded how easy that could be. Let me just take you on a little tour here. So I am just going to give you an overview of what we have in here. We have some flowers, different types of flowers, and we have some animals, and different types of animals.

, Now just multiply by thousands here and let's go hunting; let's go hunting for something specific. So I'm going to go up to Search here, and I am going to uncheck rating, we don't care about that, but I am going to check on keywords. And what Aperture does is that it lists all the keywords that you have already entered into the library, and they are all very easy to see. For instance, we're looking at a bunch of plant shots here on top, and there are animals below. But if we only wanted to see animals, then I could just check this box, and all the plants go away, and I'm left with nothing but animals.

So on a most basic level you can see how even simple keywords can help filter your library. But it gets more exciting than that. Let's click on plant, so now we are just going to look at plants, so all the animals are gone. And let's look at plants that have, let's say, yellow in them. That's one of my keywords here. And so now this Passion Flower has yellow in it right in here, and that's why I added that keyword.

But some of these plants -- we have sunflowers, and we have cactus flowers, passion flowers -- some of these flowers have bees in them, and some don't. So if I were to click on bee right now, now I have eliminated the field, and I only have plants that have yellow in them, that have bees in the shot. If I wanted to further fine tune this, let's say that I only want sunflowers with bees in them, then I could click on sunflower. And just like that I have gone through hundreds of images down to just shot that I wanted, which is a sunflower that has a bee in it, or a yellow flower that has a bee in it, just using keywords.

It's really that simple. So you do the work upfront by adding your keywords, which, I'll be honest with you, isn't the most exciting thing in the world, at least not for me. Some people find it more exciting. But because the payoff is so good, it's worth doing. And in a lot of ways it gets you more excited, or could get you more excited, about your photography, because you know you're actually going to be able to find your images once they are in your Aperture or Lightroom library. We are going to talk a little bit more about some keywording techniques, but this is why keywording is important.

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