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Organizing and Archiving Digital Photos

Understanding how your camera stores photos and movies


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Organizing and Archiving Digital Photos

with Derrick Story

Video: Understanding how your camera stores photos and movies

I am going to take a peek, now, into a memory card for my digital camera, because I want to show you how digital cameras save information to a memory card. It's very helpful for understanding what's going on. I have a memory card here in a card reader, and I just opened it up. And you may have a number of folders here; you may just have one folder when you do this. But one folder you should always see, if you have pictures on your memory card, is the DCIM folder, and that stands for Digital Camera Images. Thus the IM, first two letters: images, right there. And this is a standard; all cameras adhere to this, because that way the software that's on your computer knows where to look for the photos. And as you may guess, the photos are inside of here.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Understanding how your camera stores photos and movies

I am going to take a peek, now, into a memory card for my digital camera, because I want to show you how digital cameras save information to a memory card. It's very helpful for understanding what's going on. I have a memory card here in a card reader, and I just opened it up. And you may have a number of folders here; you may just have one folder when you do this. But one folder you should always see, if you have pictures on your memory card, is the DCIM folder, and that stands for Digital Camera Images. Thus the IM, first two letters: images, right there. And this is a standard; all cameras adhere to this, because that way the software that's on your computer knows where to look for the photos. And as you may guess, the photos are inside of here.

There may be other folders. In this case, the images are inside my 100CANON folder. And I may have a 101CANON folder, and a 102CANON folder depending on how I have my camera set up, especially if I've taken a whole bunch of photos. In this case we don't have very many, so we just have the one folder. I am going to open that up, and here you see a bunch of different files. Now I'm going to go to a different view right now. Let's go to the List View, and we can get a little better look at things.

So I have shot RAW files, and I have shot JPEGs, and I have shot a movie, and I want to show you how they are listed here. Now the RAW files tend to have a unique extension. That's because they are proprietary. Each camera manufacturer has their own secret sauce for the RAW file, so Canon is CR2, Nikon is NEF, Olympus is ORF, and it goes on and on. But a lot of times when you look over here at Kind on your computer, and this would be Mac or PC, it will also have a description.

In this case you can see, oh, Canon Camera Raw file, and that's the CR2. That's right here. Now JPEGs will almost always have the extension .jpg. Sometimes, in very rare cases, you might see J, P, E, G. But that's rare. Most of the time you are just going to see J, P, G for JPEG. And then movies, because most of our cameras do shoot movie files now, will be listed with some sort of movie extension.

In this case .mov but there are others .mpeg or .mpg. It just depends. Again, when in doubt go over to Kind, and you'll see some sort of description. So these are all lumped together here in our DCIM folder. Now one thing that you may have noticed is that I have a similar file extension with two different types of files, and that's because I shot RAW plus JPEG. That is a camera setting that allows you to record both a RAW file and a JPEG file at the same time.

So these are both identical shots, except one is in the RAW format, and the other is in the JPEG format. So if you see that same file number with different extensions, you know that you have RAW plus JPEG on. So it's fairly simple. Again, all you have to do is go to your DCIM folder and inside of it somewhere, depending on your set up, you will have all of your files listed according to the type of formats that you used when you captured the images.

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