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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
So I have some pictures on a memory card that I want to transfer to my computer. We're going to use a memory card reader to bring them over to this machine. I have the memory card reader right here; you can see it is the EOS_DIGITAL right there. That's because I used a Canon camera to capture the images. Now the way that memory cards are set up that your photos will always be in the DCIM folder, right here. So I am going to double-click on that, and then inside this Canon folder; there are my pictures.
So I want to bring those into the computer, but I want to do so in an organized manner. So I am going to open up the receiving area here. Now there are two ways you can do this basically: you can copy the pictures to the hard drive on your computer, or you can copy the pictures to an external drive, either network connected or directly connected. In this case I am going to copy them to an external hard drive, where I have other pictures stored already. Now, you'll notice that I have a naming convention here, and I think this is very important to have a naming convention that you consistently use.
My convention is to use the month, the year, and then some sort of description. So the photos that we are bringing in, they are actually from a model shoot that was captured in July. So let's go ahead and create a new folder that represents that shoot. So I am going to right-click here, I am going to go to New, we'll go to New Folder, and I am going to go 07-11 Model Shoot. Now we're going to go ahead and open that folder up. I am going to select all the images from the memory card; I am going to go Control+A to do that, and I am going to drag them in.
Memory card readers tend to read and write pretty fast, and you see we're moving along at a pretty good clip, even though these are RAW files. Great! So all of our images have been imported. We have added a folder to our hard drive that is consistent with the other folders that we've already named. So now I can go ahead and eject my memory card. And we have just taken an important first step towards organizing our library, which is first creating a naming convention, and then following it as we bring in new photographs.
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