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Organizing and Archiving Digital Photos

Transferring images with Lightroom on a Windows computer


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Organizing and Archiving Digital Photos

with Derrick Story

Video: Transferring images with Lightroom on a Windows computer

I'm going to import some photos into Lightroom, and this is great because I get to show you the advantages of using a digital asset manager. We're on a Windows machine, and I am going to click Import to begin this process. The first thing that Lightroom will do is it will look and see if I have a card reader or a camera attached, and I do, and that's represented up here. In the middle here, we look at what the action is going to be. Do we want to copy? Do we want to copy as a DNG? Now if you're concerned about proprietary RAW formats, we have RAW images here, and you want to protect yourself by converting to an open standard format, then you can choose Copy as DNG, and Lightroom will take care to that on the fly.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Transferring images with Lightroom on a Windows computer

I'm going to import some photos into Lightroom, and this is great because I get to show you the advantages of using a digital asset manager. We're on a Windows machine, and I am going to click Import to begin this process. The first thing that Lightroom will do is it will look and see if I have a card reader or a camera attached, and I do, and that's represented up here. In the middle here, we look at what the action is going to be. Do we want to copy? Do we want to copy as a DNG? Now if you're concerned about proprietary RAW formats, we have RAW images here, and you want to protect yourself by converting to an open standard format, then you can choose Copy as DNG, and Lightroom will take care to that on the fly.

In fact, let's do that. We will copy them as DNG. And then the next thing is, where do you want them to go? Do want them to go into your Pictures folder on your computer, or somewhere else? I want somewhere else, you may want them in your folder. So I am going to choose Other Destination, I am going to scroll down here to Computer, and I'm going to go to MYBOOK, which is external drive we have hooked up. I am going to say Make New Folder, I am going to call it 2011 Lightroom Masters, and click OK.

All right; now we have a new destination here. Now, by the way, here at lynda. com, we have excellent Lightroom Essential Training. So if you really want to dig into this, and get into all the details, go over there and take a look at those movies. Now we have a few more details here. First thing we are going to look at is File Handling. How do you want your previews to be rendered? I recommend Standard; I like the Standard previews, because they're a nice big size, but they are not too big.

They take up a little bit more room in the library. If you're concerned about room, and you don't care so much about the larger size, you can go with Minimal. If you want really big ones, go with 1:1. Standard seems like a nice middle of the road approach. I almost always leave this box checked, Do not Import Suspected Duplicates, and that'll keep your Lightroom library from growing with shots that you already have. And you have the option to save a second copy to another external drive, and that's kind of fun if you have such a setup. We don't right now, so we're just going to go with the one copy, and I am going to close File Handling.

Now if I want, I can rename files on import, and we have a variety of templates here. And we could just go with Custom Name. The one that I like is Custom Name plus File Number; that retains the original file number, but allows me to add a custom name. In this case, I'll do Model, and you get an example of this. So here is you file number, your original file number, and there is the custom name. And we will close that up real quick. Apply During Import; do we want to apply any Develop Settings? I don't.

Metadata? I do, and especially keywords. I think during import is a great time to apply the basic keywords. So we'll do that; we'll do model, we'll do female, we'll do portrait, and then I like to do location. Just some basic keywords, but you'd be surprised that five or six keywords can help you find images when you have a library of thousands of images.

So a few keywords: very handy. Finally, Destination. Now, in the earlier movie I talked about creating your organizational system. I like using the same system whether I'm doing an asset manager, or using roll your own. So I am going to put them into a subfolder, and I am going to name that subfolder; the same convention that I've been using. And down here at the bottom you'll see an example.

So here is our Lightroom Masters, here is our subfolder, but you'll notice that we have these sub subfolders, which I don't want. So what I'm going to do is Into one folder. Look at that; we do Into one folder. Now we come back down here, and this is what I was shooting for. I have my Masters folder for the year, and then each subfolder will have my naming convention of month, year, and then just a little bit of information. And I think we're ready to go.

So now I just click the Import. Before I do that, I just want to mention that you do have the ability to create presets in Lightroom. So if you get something just the way that you want, and you want to save it so that you can be a little bit more efficient during import, right here is where you do that. I'll click the Import button, and import is in progress. Up here you have the status of what's going on, and part of the reason why import might feel a little bit slower is that we're converting to the DNG format, and importing at the same time, so a couple things are going on here.

It's rendering the previews right now, and it's going with standard previews, because that's what we asked for. And we are done, just like that. Let's just double-check our work. I am going to minimize here; we'll go our hard drive. Here is our Lightroom's Masters folder that we created. There is our model Shoot folder that we created. There are our master files in the DNG format, just like we asked it to do.

This is a very efficient way to add photos to your photo library.

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