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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
What I'd like to do right now is bring in some images into Aperture, so you can see how this process works, and how you can use what you've already done, in other words, bringing them in by hand, doing drag and drop, and creating folders, how you can use that work in the Aperture environment. So what you're looking at right here is the Import dialog box. First, it looks like there is a lot going on, but it's really not that bad. I mean what you have up here is you have thumbnails of the images that you're going to bring into Aperture.
And when I say, bring them in, I really mean log them into Aperture's database so that it acknowledges them, and it can keep track of them. And then down here we have where the images are residing right now. These are the virtual file cabinets that I created in earlier movies, and if you really look at them, they're going to look very familiar. Here's our virtual file cabinet for my 2011 pictures, and here are all the different file folders that I created with images inside of them.
So Passion Flower is already on my hard drive, and all I am going to do is log it into Aperture. And I control all of that over here on the right side. So, this is just a little information area so I can see what's going on with the files. Now, here's where I make some decisions about how these files come in. I should note right now that I'm going to give you an overview of this right here, but I have an entire eight hours of Aperture goodness: Aperture 3 Essential Training, right here on lynda.com.
So if this ends up being the digital asset manager that you want to use, then I would highly recommend that you go over there and take a look at that title, and that will give you all the details that I'm not able to cover right here. So I am going to create what we call in Aperture a New Project. This is an existing project, so we are going to create another one of those. Think of it as one of the file folders in our virtual file cabinet, except now it's in Aperture; it's not right there on our Desktop. And I'm going to give it a name, and the name is going to be the same as the file folder where the masters live.
Keep things consistent. Remember, consistency is so important when you're doing photo management. And I'm going to store those files in their current location. In other words, I'm not going to move them. I am going to say, you know what, I did a good job of organizing them before, I'm going to leave that organization intact, and I am just going to point this application to that organization. And Lightroom works essentially the same. Now, if I were bringing them in from memory cards, from my camera, then basically what I would do is I would create another one of these folders, and put them in there.
So you can go either way; you can bring in stuff that's already been uploaded, or you can take stuff off your camera and create these virtual file folders. Either way. I have some additional tools that I think are very handy. For example, I can do some file renaming. Now this doesn't change the name of the master file itself; it only changes the name of the file when you look at it in Aperture to make it a little easier for you to keep track of. So you can see right here I have this file.
Here's the original file name, and right here is the new version name that I'm creating, and this is how the file will appear to me in Aperture. So that's a nice little feature that you have right there. And then I can add some basic metadata on import. And adding metadata on import I think is one of the strong features of digital asset managers, because the more work you can do upfront means the less work that you have to do later on, knowing that work you have to do later on you probably won't get to.
We just have to be honest about that. So I can enter my caption right now. I can enter keywords. Right now, you can see I have three or four keywords right here, and then a little bit of information, including my copyright information. Once I have all of that ready to go, then I just Import Checked, and you can see that a new project is created. And again, think of this as your virtual file folder, only now it's in Aperture, and all these images are being pointed to.
I'll just click OK right here, and this little icon tells me that the master files are somewhere else, but Aperture has created previews for me. And then the metadata that I entered on import is associated with those pictures, and it's really that easy. Now, I can do all sorts of fun stuff with these. I can look at them more closely, I can rate them, I can organize them, I can even image edit them right here in this environment. So that is the process for bringing pictures into Aperture.
It's not threatening at all, yet you get all the power of a digital asset manager.
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