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Organizing and Archiving Digital Photos

Recovering in iPhoto


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Organizing and Archiving Digital Photos

with Derrick Story

Video: Recovering in iPhoto

As your iPhoto library grows, you probably start thinking about, wow! I need to protect these images also. How I do that? Well, iPhoto doesn't have a lot of built in backup stuff. In fact, it doesn't really have anything practical to speak of. So you are kind of in a do-it-yourself situation here, and this is one of the differences between iPhoto and more advanced digital asset managers, such as Aperture and Lightroom. But I will show you basically how it works. I'm going to quit iPhoto first, because that's the first thing you have to do. And now this brings us to the desktop, and I have our Pictures folder open, and that's where the library lives for iPhoto. The iPhoto library is in your Pictures folder.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Recovering in iPhoto

As your iPhoto library grows, you probably start thinking about, wow! I need to protect these images also. How I do that? Well, iPhoto doesn't have a lot of built in backup stuff. In fact, it doesn't really have anything practical to speak of. So you are kind of in a do-it-yourself situation here, and this is one of the differences between iPhoto and more advanced digital asset managers, such as Aperture and Lightroom. But I will show you basically how it works. I'm going to quit iPhoto first, because that's the first thing you have to do. And now this brings us to the desktop, and I have our Pictures folder open, and that's where the library lives for iPhoto. The iPhoto library is in your Pictures folder.

Now if you just double-click, all you are going to do is launch iPhoto again, because that's they way it's designed; it's actually a package. But if I right-click on it, and I do Show Package Contents, we can take a peek inside. Now I am going to warn you right now, do not touch anything that's in here. This is for looking only, because if you change anything behind iPhoto's back, you're probably going to break the database, and then you are going to have a real mess on your hands. So this is -- don't do this at home kids! This is definitely one of those movies.

But the thing that I wanted to show you is that your masters are in here, they're filed in a very iPhoto kind of way, but they're they are, all safe and sound. Now if you want to back up your library, you basically just back up the whole thing each time. So you could do that into folders, and then erase the older backups over time; however you want to work it. It's going to take some time when you have a large library, because you have to copy the whole library. You can't do incremental backup.

Essentially what you do, you just take it, drag it to an external hard drive, and let it copy of the whole thing. Now the good news about this is that restoring your iPhoto library is very easy, because if you have a problem with your Mac, or let's say that you lose it and you have a fresh Mac, and you have your iPhoto library backed up to an external drive, all you have to do is copy that container, this one right here, back from the external drive onto your Mac, double-click it, and it will launch iPhoto.

So here we go; we have it right here. There is our library, safe and sound. So you would just drag it back onto a brand new Mac, double-click, and there is our entire library with metadata, photos even our albums: the whole kit and caboodle. So it's not the most sophisticated backup in the world, but it is effective.

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