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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
Now that we have a number of photos in our iPhoto library here, I want to organize them a little bit. And one of my favorite tools is to use the star ratings, because that way when I come back to the application, and this is especially true after you have thousands of photos in here, you can quickly identify which shots are the best just by the number of stars they have. Here's a little star outline right there; we haven't rated that yet. Now, the way that I like to rate photos is to look at them larger.
I think it's hard to rate thumbnails. So what I'm going to do is I'm going to go down here to Info, and we're going to enable the info, and then I'm going to double-click on this here so we get a nice large image of it. I can do a rating just by clicking on the stars over here, if I want. I recommend going through the images once just to get a feel for them, and then go back through a second time if you want to do any upgrading. So I start out -- if I like the image at all, I just give it two stars. I am going to hit the right arrow key to go to the next image.
I like it; I give it two stars. Now, if you don't want to click on the stars, a thing that you can do is you can do Command+2 also. Let's go to the next image. Let's just do Command+2, and you see by doing that I get the stars. Now I am going to go faster just so you can get a feel for this. So, so far so good. I like all of these. There's no real what we call "bow wows" here. All right! Well, okay, here's a bow wow, maybe. So I'll do Command+1 here. All right! And then we are on to our next shoot.
So now I am going to go back through those images, and I can go back down here, using my filmstrip, go back to the beginning, and let's just see if I want to upgrade any of those at all. So I am just clicking though them. I kind of like this where they are taking off; I think that's pretty dynamic. Ooh! That's the one right there. So I am going to do Command+3, and now that has the highest star rating. All right! Excellent! Now, I am going to go back to Thumbnail mode for a second.
I am going to turn off the Info pane, because I want a better look at things here. And now, just scanning my images, I know which one is the best of the bunch, or my favorite of the bunch. And I can also organize them by going up to View>Sort Photos>By Rating, and then I want to do Sort Photos>Descending, because I want my best photos at the top there. You can do this for an entire library.
Now I have one more little trick I want to show you; you can also flag photos in iPhoto, and that gives you an independent way to mark photos aside from ratings. So let's say that you want to use ratings to determine which photos you think are the best, but you want to use flags to determine which photos you want to print. Something like that. You can see the little flag outline up here, and all you have to do is just click on it if you want to flag a photo. If you want to use a keyboard command, it is Command+Period to flag an image, or turn it off, and Command+Period to turn it back on, as we'll do it right here with this guy.
Command+Period to turn on a flag; Command+Period to turn it back off. So you have star ratings, and flags in iPhoto. They help you organize your images so you can quickly scan your library and see which images you think are the best.
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