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Organizing and Archiving Digital Photos
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Organizing in iPhoto


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Organizing and Archiving Digital Photos

with Derrick Story

Video: Organizing in iPhoto

Now that we have a number of photos in our iPhoto library here, I want to organize them a little bit. And one of my favorite tools is to use the star ratings, because that way when I come back to the application, and this is especially true after you have thousands of photos in here, you can quickly identify which shots are the best just by the number of stars they have. Here's a little star outline right there; we haven't rated that yet. Now, the way that I like to rate photos is to look at them larger.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Organizing in iPhoto

Now that we have a number of photos in our iPhoto library here, I want to organize them a little bit. And one of my favorite tools is to use the star ratings, because that way when I come back to the application, and this is especially true after you have thousands of photos in here, you can quickly identify which shots are the best just by the number of stars they have. Here's a little star outline right there; we haven't rated that yet. Now, the way that I like to rate photos is to look at them larger.

I think it's hard to rate thumbnails. So what I'm going to do is I'm going to go down here to Info, and we're going to enable the info, and then I'm going to double-click on this here so we get a nice large image of it. I can do a rating just by clicking on the stars over here, if I want. I recommend going through the images once just to get a feel for them, and then go back through a second time if you want to do any upgrading. So I start out -- if I like the image at all, I just give it two stars. I am going to hit the right arrow key to go to the next image.

I like it; I give it two stars. Now, if you don't want to click on the stars, a thing that you can do is you can do Command+2 also. Let's go to the next image. Let's just do Command+2, and you see by doing that I get the stars. Now I am going to go faster just so you can get a feel for this. So, so far so good. I like all of these. There's no real what we call "bow wows" here. All right! Well, okay, here's a bow wow, maybe. So I'll do Command+1 here. All right! And then we are on to our next shoot.

So now I am going to go back through those images, and I can go back down here, using my filmstrip, go back to the beginning, and let's just see if I want to upgrade any of those at all. So I am just clicking though them. I kind of like this where they are taking off; I think that's pretty dynamic. Ooh! That's the one right there. So I am going to do Command+3, and now that has the highest star rating. All right! Excellent! Now, I am going to go back to Thumbnail mode for a second.

I am going to turn off the Info pane, because I want a better look at things here. And now, just scanning my images, I know which one is the best of the bunch, or my favorite of the bunch. And I can also organize them by going up to View>Sort Photos>By Rating, and then I want to do Sort Photos>Descending, because I want my best photos at the top there. You can do this for an entire library.

Now I have one more little trick I want to show you; you can also flag photos in iPhoto, and that gives you an independent way to mark photos aside from ratings. So let's say that you want to use ratings to determine which photos you think are the best, but you want to use flags to determine which photos you want to print. Something like that. You can see the little flag outline up here, and all you have to do is just click on it if you want to flag a photo. If you want to use a keyboard command, it is Command+Period to flag an image, or turn it off, and Command+Period to turn it back on, as we'll do it right here with this guy.

Command+Period to turn on a flag; Command+Period to turn it back off. So you have star ratings, and flags in iPhoto. They help you organize your images so you can quickly scan your library and see which images you think are the best.

There are currently no FAQs about Organizing and Archiving Digital Photos.

 
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