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Organizing and Archiving Digital Photos
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Managing derivative versions in Lightroom


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Organizing and Archiving Digital Photos

with Derrick Story

Video: Managing derivative versions in Lightroom

I'm going to spend a few minutes going outside of Lightroom to edit an image. Now, before we do that, I want to tell you that when you can, for your image editing, you want to stay in Lightroom, because Lightroom has a fantastic set of tools. They are right here in the Develop module, and just about anything you need to do is right here. And the big news is that when you work on an image in Lightroom, it's a nondestructive flow. Lightroom is only adding little bits of metadata to your image.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Managing derivative versions in Lightroom

I'm going to spend a few minutes going outside of Lightroom to edit an image. Now, before we do that, I want to tell you that when you can, for your image editing, you want to stay in Lightroom, because Lightroom has a fantastic set of tools. They are right here in the Develop module, and just about anything you need to do is right here. And the big news is that when you work on an image in Lightroom, it's a nondestructive flow. Lightroom is only adding little bits of metadata to your image.

So if you start out with a 24 MB image, you end up, after doing all sorts of wonderful image editing things to it, with a 24.2 MB image or something like that. Hardly anything. But there may be those times when you need to go outside of Lightroom to do something special. Most of the time you'll be going to Photoshop for that, and that's what we call round tripping. Now before we round trip, I want to make sure that the file that Lightroom prepares for you is a good file.

Then we'll go to Photoshop, we'll work a bit, and then we'll come back into Lightroom. To ensure that we have a good experience when we round trip, I'm going to Edit, and then I'm going to go down here to Preferences, and we're just going to take a look at the Preferences for External Editing. Here are the settings that I recommend. If you need something different, and you know you need something different, then go ahead and make those changes. If you don't know, go with these: go with a PSD file; that's going to be the handoff file. That's the file that is going to go to Photoshop and come back.

AdobeRGB for your Color Space, and go with 8 bits instead of 16 bits. 8 bits gives you plenty of information. If you know you need 16 bits, then make that change. Otherwise, stick with 8 bits, and click OK. All right! Let's take this shot, and let's take a little trip to Photoshop. I'm going to right-click on the image. I'm going to go up here to Edit In> Edit in Adobe Photoshop, and Lightroom is going to prepare the file for me, and then open it in Photoshop.

So the first thing I'll do; let's just do a few little image editing things. So we'll crop; do a little cropping. There we go. And let's do a little levels control. I'm going to hit Control+L, and we'll just brighten it up a little bit. Just click OK. Now these are all things that you can do in Lightroom, but we're just doing a little demonstration here. Let's convert to black and white. So we'll go to Adjustments, and go to Black & White. We'll brighten up those reds just a bit, just so we kind of lighten up the skin tones.

Alrighty! And the last thing that we'll do; is go to Sharpen. Let's do a little Smart Sharpen, and that should get us out of dodge. I'll just take a look at that eye: 14 and 8. That looks great! Beautiful! I'm going to hit Control+Plus. Alright. So now we have done our Photoshop work. To send this file back to Lightroom, all I have to do is go up to File, go down to Save. It will save that image. It's preparing it; sending it back to Lightroom.

Since it's in Lightroom now, I can go ahead and close here, and I will minimize Photoshop, and you'll see that in Lightroom we have our image right here. Let's open up, because I want to show you something that Lightroom does: create a little stack, look at that, and it put it on top. So here's our original image, and here's our Photoshop image right here. It's a stack, so I can collapse them just like that. Now here is the thing: this file here is about twice the size of this file.

I could have done the same image edits right here in Lightroom and saved myself approximately 22, 23 megabytes. So keep in mind that round tripping is a great technique. Lightroom and Photoshop work fantastic together, and there are certain things that you will need to do in Photoshop. You can do probably about 98% here in Lightroom. Work in Lightroom when you can; round trip when you have to. Otherwise, you'll end up taking up more space on your hard drive than you actually need. But it's a great technique, and that's how it works.

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