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Organizing and Archiving Digital Photos
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Making sure your camera is set up correctly


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Organizing and Archiving Digital Photos

with Derrick Story

Video: Making sure your camera is set up correctly

Organizing your image library on your computer actually begins at your camera. There are a couple of settings that if you take care of them there on your capture device, it will make your life a lot easier later on, on the computer. I'm going to go over a few of them right now. Most of these are in the menu system. Now, you are going to see screenshots for my menu. Your menu might look different if you have a different type of camera. But the system itself is pretty much the same from camera to camera. You just go into menu and then you find these particular settings.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Making sure your camera is set up correctly

Organizing your image library on your computer actually begins at your camera. There are a couple of settings that if you take care of them there on your capture device, it will make your life a lot easier later on, on the computer. I'm going to go over a few of them right now. Most of these are in the menu system. Now, you are going to see screenshots for my menu. Your menu might look different if you have a different type of camera. But the system itself is pretty much the same from camera to camera. You just go into menu and then you find these particular settings.

The first one is date and time, and that's very important because you want the correct timestamp for your images, so that if you sort by date or time or whatever, everything is labeled correctly. And that is a setting. You just set the actual date, the actual time, off to the races you go. Unless, that is, you travel, and go to a different time zone. Make sure you update it then and watch out for daylight saving time. When you change the battery in your smoke alarm, also update all of your cameras and that way your date and time will be correct.

The next one is file numbering and you see we have file numbers right here. And you notice that this card here, we start at 8737. We're not starting at 0001, and the reason being for that is that I have the file numbering set to continuous. So, if I take a card out and put a new card in, it doesn't start the file numbering all over again. It just picks up where it left off on the last card. And that's great, because over time you don't want to have a bunch of files on your computer with the same file number.

You want to have as many unique file numbers as possible. Talking about the quality setting, which is the third one I'd like you to take a look at in your menu system. Two basic types. You have RAW and you have JPEG. RAW is great for people who like image editing, and like pulling the most information that they can out of their photos. And JPEG is more convenient, it's easier. The camera does most of the processing for you. The only thing to keep in mind is that RAW files are much bigger than JPEGs, as you can see here.

So if you like image editing, if you like playing with your images, I would seriously consider shooting in RAW and just make sure that you have more hard disk space and larger memory cards. If that's not your thing, shooting JPEG is absolutely fine. Just remember to set the highest quality setting and the largest size for your JPEGs, so that you're getting the best JPEGs possible out of your camera. And finally, the fourth setting that you may or may not have, not all cameras have this, but some cameras have copyright information that allow you to add your name and your copyright to your photos.

And that comes in very handy once your photo leaves your computer. You share it with somebody, send it as an e-mail attachment, put on a Web page. Your name and your copyright information is permanently attached to that photo. So that if someone sees that photo, receives that photo, doesn't know who took it, they have a way to track you down. Plus, it's just nice to have your name on your photos. So those are the four basic settings that can save you a lot of work later on on your computer. So go to your camera now, update those settings, and then you'll be ready to go on to the next movie.

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