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Organizing and Archiving Digital Photos

Flagging your favorites


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Organizing and Archiving Digital Photos

with Derrick Story

Video: Flagging your favorites

Once you have your images in Lightroom, you want to determine which ones are the better ones. One of the principles of being organized is knowing which are your best shots. For example, I have a number of hot air balloon shots here, shot at dawn, and if I were to come back and want to grab one to send to a friend to let him know what a great time I had shooting this, I don't want to have to keep going through the images over and over again to determine the best one. So what I like to do is, when I first look at them, give them a rating, or flag them, or a color label. We can do all three here in Lightroom, and I am just going to whip through that right now.
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Flagging your favorites

Once you have your images in Lightroom, you want to determine which ones are the better ones. One of the principles of being organized is knowing which are your best shots. For example, I have a number of hot air balloon shots here, shot at dawn, and if I were to come back and want to grab one to send to a friend to let him know what a great time I had shooting this, I don't want to have to keep going through the images over and over again to determine the best one. So what I like to do is, when I first look at them, give them a rating, or flag them, or a color label. We can do all three here in Lightroom, and I am just going to whip through that right now.

Now, the first thing I want to tell you is that you can clean up this interface when you're doing certain tasks. For example, right now we don't need the information over here in the navigator. I can just go ahead and collapse that, right there, and that gives me little bit more space to look at my photos. I am going to double-click here on this shot, and now I have a good look at it. Now if I want to do the rating system, that's quite simple. I like to go through my images twice. First time, just to get a feel for them and give them a basic thumbs-up or thumbs-down rating, which I do with two stars. And then the second time through, after I have seen everything, I can assign at least a semifinal rating. You never know; these things are always subject to change.

So if it's a decent shot, I give it two stars. So I am just going to hit the 2 key, and then hit the Arrow key; 1 key, because this one is marginal to me. 2; I like this one a lot, I will probably come back to it. 2, 2, 2, 2, there we go; and the last one right here. Then we're to another shoot, which I don't want to work on at the moment; I want to stay focused on this hot air balloon shoot.

So I am going to go back to the beginning, and I am going to go back through just one more time. This one I will leave at 2; leave that one at 1. I like this one a lot, so I am going to up it to 3. 2, 2, 2, 2; maybe give this one a 3, maybe give this one a 3. So that's a simple star rating. Now if I hit the G key, I come back to the grid, and just by looking quickly at my images I can see which ones I feel are the better shots.

Now you have a few other tools to do this. Let me show you flagging. Flagging is fun. Here's the way I remember flagging: it's P, U. I know that doesn't sound great, but the P key sets a flag for the shot. I am going to hit the P key right now. And the U key unflags the shot. And you can see over here when the flag goes -- now you can click on these to set these, but I would rather use the P, U keys, just because. So if I was going through here, and I wanted to, instead of star rating, just give a shot a flag to let me know that it's one of my favorites, then I could just hit the P key to do that.

And if I change my mind later, I could hit the U key to unflag it. I am going to hit G one more time to go back to grid. And the last way that you can set a photo apart from the others is using color labels, and those are the 6 through 9 keys. So I am going to hit the 6 key right here, and it sets that label to red. We are working with this guy right here. 7 key, yellow. These are customizable, by the way. 8, green, and 9, blue.

So if you really wanted to throw all of your markers onto one photo, you could flag it, have a high star rating, and give it a color label. But what most folks do is they use one or two of these systems to help them remember which are their best shots, so when they come back to a particular collection they know right away, visually scanning the collection, which are the good shots, and which ones aren't.

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