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Organizing and Archiving Digital Photos

Doing a software-assisted photo transfer


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Organizing and Archiving Digital Photos

with Derrick Story
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  1. 2m 37s
    1. Welcome
      1m 5s
    2. Why photo organization matters
      1m 32s
  2. 3m 21s
    1. Using media readers
      59s
    2. Using hard drives for storage and backup
      2m 22s
  3. 12m 26s
    1. Making sure your camera is set up correctly
      3m 22s
    2. Understanding how your camera stores photos and movies
      3m 29s
    3. Removing pictures from your card
      1m 33s
    4. Taking advantage of dual card slots on DSLRs
      31s
    5. Taking care of your memory cards
      1m 18s
    6. Creating a set of folders on your hard drive
      2m 13s
  4. 11m 39s
    1. Dealing with your legacy collection
      2m 11s
    2. Transferring photos to a Windows computer
      2m 35s
    3. Transferring photos to a Mac
      2m 22s
    4. Doing a software-assisted photo transfer
      4m 31s
  5. 8m 27s
    1. Viewing photos on a Windows computer
      2m 21s
    2. Viewing photos on a Mac
      2m 53s
    3. Viewing photos using file browsers
      3m 13s
  6. 15m 42s
    1. Understanding digital asset managers
      2m 39s
    2. Transferring images with Lightroom on a Windows computer
      5m 56s
    3. Transferring images with Aperture on a Mac
      5m 11s
    4. Transferring photos with iPhoto
      1m 56s
  7. 15m 46s
    1. Understanding keywords
      3m 49s
    2. Setting strategies for using keywords
      4m 17s
    3. Lightroom keyword tips
      2m 42s
    4. Aperture keyword tips
      4m 58s
  8. 16m 51s
    1. Assigning ratings to photos
      4m 39s
    2. Flagging your favorites
      3m 58s
    3. Organizing in Lightroom
      1m 50s
    4. Using filters in Aperture
      2m 49s
    5. Organizing in iPhoto
      3m 35s
  9. 9m 52s
    1. Understanding albums and collections
      2m 27s
    2. Creating Smart Albums in Aperture
      2m 41s
    3. Working with collections in Lightroom
      2m 45s
    4. Setting up albums in iPhoto
      1m 59s
  10. 13m 32s
    1. Managing photos that you edit in Photoshop
      5m 24s
    2. Managing derivative versions in Lightroom
      4m 17s
    3. Managing derivative versions in Aperture
      3m 51s
  11. 16m 13s
    1. Choosing file formats
      4m 39s
    2. Backing up to hard drives
      3m 31s
    3. Deciding photos to archive
      1m 34s
    4. Backing up to your local area network
      2m 3s
    5. Backing up to the cloud
      2m 49s
    6. Working with multiple hard drives
      1m 37s
  12. 19m 40s
    1. Recovering in Lightroom
      5m 20s
    2. Recovering in Aperture
      6m 52s
    3. Recovering in iPhoto
      2m 46s
    4. Recovering from a file-system-managed backup
      1m 28s
    5. Making prints of your best work
      3m 14s
  13. 1m 54s
    1. Next steps
      1m 54s

Video: Doing a software-assisted photo transfer

I have a new memory card full of pictures that I want to move into my virtual filing cabinet on my computer. This time I am going to use some software to do it, because we get a few additional features, and I thought you might want to see it. The software I am going to use comes with Bridge. It's called Photo Downloader, but it's indicative of many types of software out there. I am using this one because it looks basically the same on Mac and Windows, and it has a lot of the features that I like, but there is other software out there that does the same thing.

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Organizing and Archiving Digital Photos
2h 28m Beginner Aug 23, 2011

Viewers: in countries Watching now:

In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.

The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.

Topics include:
  • Removing pictures from a card
  • Transferring photos to a Windows or Mac computer
  • Transferring images with Lightoom, Aperture or iPhoto
  • Assigning ratings to photos and flagging favorites
  • Filtering photos
  • Choosing file formats
  • Backing up to the cloud
  • Working with multiple hard drives
  • Recovering from backups
Subjects:
Photography Photo Management
Software:
Aperture Lightroom
Author:
Derrick Story

Doing a software-assisted photo transfer

I have a new memory card full of pictures that I want to move into my virtual filing cabinet on my computer. This time I am going to use some software to do it, because we get a few additional features, and I thought you might want to see it. The software I am going to use comes with Bridge. It's called Photo Downloader, but it's indicative of many types of software out there. I am using this one because it looks basically the same on Mac and Windows, and it has a lot of the features that I like, but there is other software out there that does the same thing.

So let's take a look at it to see if this is something that you might be interested in. You get to it by clicking on this, right here, so camera icon in Bridge, and you bring up the screen right here. Now again, as I said before, there are different pieces of software that do the same thing, so let's see what those things are. First of all you can decide which images you want to upload by checking, or if you don't want them by unchecking. For instance, I have this data file here that's on my card. I am not sure why it's there, but I don't want to import it, so I am going to uncheck that box.

Everything else here goes onto my virtual filing cabinet. Now I get to choose the where; this is not rocket science right here. We're going to put into our Pictures 2011, and I determine that by clicking the Choose button, and navigating to that. And then I am going to create a subfolder, and we're going to use our filing convention that we've been using for our folders. In this case, these pictures were taken in July of 2011, so I am going to go 07-11, and just give it a name.

It will fit right in with all of our other folders. Remember: consistency is the key. Now, here is a new feature that we get with the software that we wouldn't get by dragging and dropping, and then I can rename the files. I can add customer file names, and I have all of these different options. I am going to use an advanced option here, because it gives me a chance to show you some of the things you can do. I am going to add Model to the file name, I am going to add the date that it was captured to the file name, and then I am going to retain the original file name.

All of that right here. So now instead of just having the file name that the camera gives it, I get to have additional information, and for some people that's very appealing. If I want I can save copies of these images to a separate hard drive at the same time I am uploading them to my virtual filing cabinet, and I will just click this box here and choose where that is. That gives you an instant backup; that's pretty nice. And then if I want I can even add some metadata, and in this case, I can add my name and my copyright information.

If your camera doesn't do that and you want to do it during the uploading process, this is a great way to do it. Remember, anything that you add during transfer saves you time later on. So we're all set up, I am going to click on Get Photos right now, and it's going to go to work. And it's taking the images that I have checked, it's creating a folder in my virtual filing cabinet, and it's adding this custom information. And we're all ready to go. Let's take a look at it and see how well this application did.

So here's my virtual filing cabinet; here's my 2011 drawer. I open it up and first thing that I see is, yes, it created the folder with the same naming convention that we were using before when we were creating the folders by hand. I am going to open it up inside, and now you see that the pictures have these custom file names. And we have these sidecar files, and that's because these are RAW files, so the sidecar files, these .xmp files contain the metadata that go with them.

If we were uploading JPEGs we would not have the sidecar files, because the metadata goes inside the file header of the photo. But we do have RAW files, so we have our sidecar files here. Everything looks nice and organized. So now we have done yet a different method for creating our folders inside of our virtual filing cabinet, and by using this piece of software, we are able to do a couple of things that we weren't able to do with just basic drag and drop.

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