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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
I have a new memory card full of pictures that I want to move into my virtual filing cabinet on my computer. This time I am going to use some software to do it, because we get a few additional features, and I thought you might want to see it. The software I am going to use comes with Bridge. It's called Photo Downloader, but it's indicative of many types of software out there. I am using this one because it looks basically the same on Mac and Windows, and it has a lot of the features that I like, but there is other software out there that does the same thing.
So let's take a look at it to see if this is something that you might be interested in. You get to it by clicking on this, right here, so camera icon in Bridge, and you bring up the screen right here. Now again, as I said before, there are different pieces of software that do the same thing, so let's see what those things are. First of all you can decide which images you want to upload by checking, or if you don't want them by unchecking. For instance, I have this data file here that's on my card. I am not sure why it's there, but I don't want to import it, so I am going to uncheck that box.
Everything else here goes onto my virtual filing cabinet. Now I get to choose the where; this is not rocket science right here. We're going to put into our Pictures 2011, and I determine that by clicking the Choose button, and navigating to that. And then I am going to create a subfolder, and we're going to use our filing convention that we've been using for our folders. In this case, these pictures were taken in July of 2011, so I am going to go 07-11, and just give it a name.
It will fit right in with all of our other folders. Remember: consistency is the key. Now, here is a new feature that we get with the software that we wouldn't get by dragging and dropping, and then I can rename the files. I can add customer file names, and I have all of these different options. I am going to use an advanced option here, because it gives me a chance to show you some of the things you can do. I am going to add Model to the file name, I am going to add the date that it was captured to the file name, and then I am going to retain the original file name.
All of that right here. So now instead of just having the file name that the camera gives it, I get to have additional information, and for some people that's very appealing. If I want I can save copies of these images to a separate hard drive at the same time I am uploading them to my virtual filing cabinet, and I will just click this box here and choose where that is. That gives you an instant backup; that's pretty nice. And then if I want I can even add some metadata, and in this case, I can add my name and my copyright information.
If your camera doesn't do that and you want to do it during the uploading process, this is a great way to do it. Remember, anything that you add during transfer saves you time later on. So we're all set up, I am going to click on Get Photos right now, and it's going to go to work. And it's taking the images that I have checked, it's creating a folder in my virtual filing cabinet, and it's adding this custom information. And we're all ready to go. Let's take a look at it and see how well this application did.
So here's my virtual filing cabinet; here's my 2011 drawer. I open it up and first thing that I see is, yes, it created the folder with the same naming convention that we were using before when we were creating the folders by hand. I am going to open it up inside, and now you see that the pictures have these custom file names. And we have these sidecar files, and that's because these are RAW files, so the sidecar files, these .xmp files contain the metadata that go with them.
If we were uploading JPEGs we would not have the sidecar files, because the metadata goes inside the file header of the photo. But we do have RAW files, so we have our sidecar files here. Everything looks nice and organized. So now we have done yet a different method for creating our folders inside of our virtual filing cabinet, and by using this piece of software, we are able to do a couple of things that we weren't able to do with just basic drag and drop.
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