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We are in the Import dialog box here and I want to talk about adding metadata to your images on import. This is a great time to add additional information. That's what metadata is. It's text information. It's things like caption and keywords and city. What's so great about doing it now, especially the stuff that applies to all of your images, such as your copyright, is that it saves you from having to do an extra step later on.
So, anything that you can do at the beginning while you're actually bringing your images in is usually a pretty good idea, because it ensures that it will actually get done and we all know about those tasks that we say that we will get to later on. In order to apply metadata to your images during the import, you want to make sure that you have your Metadata Presets brick selected and that of course is right here in the Import Settings. So, we have that here and you get a Basic Info brick, but you may want something else.
For example, I have a custom preset that I like that just has my name and my contact Website and my copyright notice. It's very, very nice and that's going to apply to all of my images. Then I may want to have another Metadata Preset that has some other information. So, how do we create those special presets just for us? Well, let me show you how to do that. First thing that you do is you go to the pop-up menu here and you can do this right in the Import dialog box, which I think is terrific, and you go to Edit.
Now, when you go to Edit, you get this dialog box that allows you to manage your metadata presets. So, here is our existing preset, our Basic Info. You'll see that the fields where the boxes are checked, those are the fields that appear. And here is the one that I created for my preset. So, for instance, the Website is checked and here's the website and up here Creator is checked and here is creator.
So, what if I wanted to create a new one? Well, I just go down here to the gear menu and I go on New Preset. I give it a name, call it the Lynda Preset. Now, I go ahead and select the fields that I want to become a part of this preset. So we will do Creator and we'll do Website and we will do, let's say, Keywords. We'll just go down to Copyright and we can even do Usage Terms.
Okay, that's pretty good. You'll notice that when I check a box, you get in this gray thing here Clear Values. I can actually add the values that I want here, so not only do I have the preset, it's also pre-populated forming. So, I can put All rights reserved here and I can remember Option+G gives us that copyright thing. It remembers from what I did before. So that's nice that little auto-fill.
I don't know what the keywords are going to be, so I'll leave that blank. We will do that on import itself. Creator though I have a pretty good idea and Website I know that one too. So we are all set. Now, I just click the OK button and here's my Lynda Preset. You notice the fields where I added information that they are pre-populated for me. The fields that I didn't have the information, they are not. I am going to uncheck everything here.
Let's say that I am just going to bring in these tent photos right here. So, I hold down the Shift key and make sure they're all selected and then I check a box and then in the Keywords, I could apply tent and specific stuff just as little shots or nothing at all. When I click Import Checked then all of this information will be added to the metadata of the photos. I know it will be added because I have the Append radio button selected.
If there was other metadata already with these photos, say that I was bringing them in from a different place like a hard drive, I could replace the metadata in those photos with the stuff that I've entered here. So, you can either add to it or you can replace it. This preset will be here for you forever. It will always be part of your list from then on. If you decide for some reason that you didn't want one of these presets, you can always go back to Edit, choose the preset that you want to get rid of, go to the gear menu and delete it.
It's really that simple. So, metadata presets, the nice thing about Aperture 3 is that you can create them on the fly in the dialog box and customize the metadata that you add to your photos on import. It's very powerful.
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