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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
One of my favorite features of a digital asset manager is Smart Albums in Aperture, or Smart Collections in Lightroom. And the reason why I like these is because the computer does the work for you, and you have payoff for what you have done previously. And I am going to create a Smart Album right now of one of my favorite things, which are star ratings. So I have all these projects right here: we've got Safari West, we've got these Passion Flowers, we've got Cactus Flowers, we have got Sunflowers.
What if I wanted to have a collection of just the best images from all of these projects, so that I could just look at them, and enjoy them, and use them, and shown them to other people. I can do that with a Smart Album. I'll just come up here, I will go to Smart Album, and we give it a name. What I want to do is create a Smart Album of my 3 star images, or better. So we will just call that, so we will call it 3 stars or Better.
Now I have these different conditions here that I can choose from: Color Label, Flagged; I am going to use Rating, and greater or equal to, and then I am just going to move this little scale. 3 stars. And now I have a collection of my 3 star images. Now if I decide that one of these don't belong in here, for example, I decide that I don't like this one; I don't really think it's a 3 star image, because now that I see it's compared to the other ones, maybe it's really a 2 star image.
So I can just click on it, hit 2 stars, and it goes away because it no longer meets that condition. And by the same token this automatically updates. Let's go to, let's see, let's go to Passion Flower here, and here's a shot right here that's only a 2 star shot right now. I think it really belongs with my 3 stars. I'm going to change the rating to 3 stars right here, just like that. Click on it. Now let's go back to our Smart Album, and sure enough it has been added.
So these are living, breathing creatures; these smart albums. And as you make changes to your photos, if they meet the conditions of the Smart Album, they will be added. And if you want to change those conditions, you just click on the magnifying glass here and choose what you want. So these are fantastic tools, and a great payoff for doing that legwork that you do when you rate images, and you add labels, and do all that good stuff.
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