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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
What I have open here on the screen is a new kind of hard drive. It is a network connected hard drive. In other words, it's not plugged directly into my computer the way these hard drives are that we have been looking at earlier. Now, the advantage of a network drive is that multiple computers on the network can access it, so they can read the data and they can write data to it, and this gives much more flexibility, as you can imagine. Now, I'm using an Iomega drive, right here on the Local Area Network. It is a StorCenter ix2, and one of the things that I like about this for Local Area Network is that it comes with software for both Mac and Windows. You can see the Storage Manager software here in the background showing that I'm connected. And then up here you have some controls also. You can browse for the devices when the software sees one that's on the network, you can manage it, you can browse it; if you haven't already, you can connect to it, and you can set the password.
So you have some great administrative controls here that are very easy to use. I think almost anyone that is somewhat computer savvy would have no problem setting this up on the Local Area Network. Password protection is important because you want to limit access to the drive for people that you think need to get to it. And then once you give those people access, then make sure that they are following the same organizational system that you're using so that this doesn't become a hodgepodge of scattered photos, which brings you right back to where you were before you started this course.
So make sure everyone's using the same organizational system. You get to control the access to it. It's a very flexible way to go. These things have come down in price tremendously; you can get a drive with a lot of storage for a few hundred dollars, put it on your network, and go from there. These types of drives give you additional flexibility compared to the drives that you have to connect directly.
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