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In this course, photographer Derrick Story teaches the concepts and techniques behind efficient photo management and backup, which becomes increasingly important as a photo collection grows. The course begins by showing how to transfer and organize photos "by hand"—that is, by copying them from a memory card to a hard drive without using software. In the second portion of the course, discover how to take advantage of the photo-management features provided by programs such as Lightroom and Aperture, by assigning descriptive keywords, by giving photos ratings and color-coded labels, and how smart album features can automatically collect photos that meet certain criteria.
The course concludes with a look at aspects of a good backup and archival strategy, ranging from the best file format for long-term backup to the best hardware options for offline storage.
I've mentioned before that keywording during import is a great time to do it, because it's easy, and easy as good in photo organization. The problem with it is that is that you can be as specific as you might want to be in your keywording. So sometimes you're going to have to add a few keywords after the images are already in Aperture, or Lightroom. We're in Aperture right now, and I want to show you a few tips for adding keywords after your images have already been transferred into the application. So we're taking a look at this passion flower right now, and one of the things about this plant is that it's a vine. And I didn't get that keyword in with the original upload, so I want to add that right now.
The thing is, I have a number of passion flower shots here, so I want to add the keyword vine to all of them, and there's a couple fairly easy ways to do that in Aperture. I'll just go to the first one here, and I'm just going to add vine, like that, and I'm going to hit the Tab key and that enters it in my keyword list. Now, what happens in Aperture, when you enter a keyword once anywhere, it becomes part of Aperture's memory of keywords.
So now vine is a keyword that's available in Aperture going forward. The trick is, though, how do I get that keyword over to this one, and this one, and this one. Here is the way that I think is not the easiest, but it's a good little tip in case you just have a onesie, or twosie. When you're in a keyword field, if you hold down the Command key, hit the right-arrow key, it will take you to the next image, but it will leave you in the keyword field, and you could add vine that way. Just manually do it.
So you could go from image to image by holding down the Command key and the arrow key, but I have to tell you, that it isn't that satisfying. Now you'll notice just as I typed 'V', Aperture completed the keyword for me. They are trying to help me out, so it does have some auto completion. I still want something a bit more elegant than that. So what if I go up here to Window, and I go to the keywords HUD, and here I have all these keywords that have been entered into Aperture.
Now you'll notice that vine has been used twice; it's one of my keywords. So another method that I could do is that I could select, let's say, I'm going to select this image here, which doesn't have that keyword, hold down the Shift key, and go to the end one. So I have four selected right now, and then I can go over here to vine, and just drag it on top of here. And now vine has become part of these keywords also, and you can see that the number changed, because I added a vine there. And I could do that again.
So let's do that here; hold down the Shift key, take vine, just drop it on there, and now that keyword has been added to all of those images. I'm going to close this. Let's just check our work. I will click on this here, and yes indeed, vine has been added. Now we still have one more row of passion flower shots that don't have vine as a keyword, and that gives me the opportunity to show you one more way to do it. I'll go up to this image here, because it has a vine, and I'm going to use the Lift and Stamp feature, which is another way that you can add keywords or image edits; it's a very versatile tool.
And the two icons right down here, indicate Lift, and Stamp. This is Lift. This is Stamp. I'm going to click on Lift, and you'll notice that I have all these different things I can lift. In this case, I'm going to lift my keywords from this image. It's been lifted. In other words, Aperture now has in its memory. Now I'm going to go over here, and I'm going to select this image. Go to the end image, hold down the Shift key, and I'm going to stamp -- here is my Stamp icon -- those keywords onto here.
Stamp like that. Let's check our work, and now vine has been added to these images also. So you have a couple ways to update your keywords. The point that I want to make here is that you don't have to manually enter it with every image that's in your Aperture library. Get one of the images that has the keywords that you want, get them the way that you want it, and then either use the keyword heads up display that's up here in Window, or use the Lift and Stamp tool that's down here at the bottom, to add those keywords to other images that require them.
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