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PDF has become the standard format for electronically sharing documents. But what can you do with your PDFs once they're created? Acrobat 7 Essential Training shows you how to take your PDFs to the next level by adding interactive elements such as links, bookmarks, and form fields. You'll learn to tweak your PDFs using Acrobat Distiller, make changes to them using Acrobat's editing tools, and keep them safe using the new security features. Covering both the Standard and Professional versions of Acrobat 7, these movies ensure that you'll master the key features of this diverse application in no time.
>>All right, so lets talk about bookmarks. Now at first glance, bookmarks sometimes appear to be very similar to links, and may users might wonder why you would want to include both links and bookmarks in a PDF document. And it's true that bookmarks and links share many similar features. When their clicked, both can take the user to specific areas within the document, both can be assigned actions such as opening files, or linking to the internet, or playing multimedia content. But the difference is where links are created within the document, actually on the pages themselves, and can only be accessed from the pages on which they reside, bookmarks reside in the navigation pane, and you can access them by clicking this bookmarks tab over here.
The navigation pane is always available no matter what page is currently visible. So for instance if I had a table of contents that was linked up in my PDF file, to click the links in a table of contents, I would always have to go to the page where the table of contents was located to click those links. On the other hand if I had a list of bookmarks over here in my bookmarks pane I could click on those at any time, no matter what page I'm looking at over here in the document. So ideally a truly interactive PDF should contain both links and bookmarks to important content.
Another thing is bookmarks can be nested which allows them to be easily expanded and collapsed. Nesting bookmarks give you greater functionality than simple links and allows you to group bookmarks together, and it also allows the user to quickly access locations and content that you've deemed important. So lets take a look at how to create some bookmarks, it's actually a pretty easy process to create basic bookmarks. I'm going to go back to my first page. And lets just say that I want to create quick links over here in the bookmarks pane that will take the user to the title page and also take the user to the beginning of each of the chapters in this PDF document.
So the easiest way to create a bookmark is to first go to the page and the page view that you want the user to see when they click on the bookmark. So right now I'm looking at the title page of this document, I'm currently in fit page view, that's exactly what I want the user to see. No matter what size their monitor happens to be, I want them to see the entire page one when they click on my title page bookmark. So in this view I'm going to come over to my bookmarks pane and I have a couple options here, I can click this button to create a new bookmark, I can come over here and choose New Bookmark, or I can hit COMMAND plus B on the Mac, CONTROL plus B on the PC.
Any of those methods will give me an untitled bookmark when I perform it. "Untitled" is already highlighted, and no kidding I should probably give it a more descriptive name. I'm going to type "Title Page." The end. That's all you have to do to create a bookmark. So now if I just page forward a couple pages and click my bookmark with my hand tool... Whoops, now notice what happened here is that I clicked the title so it assumed that I wanted to rename this bookmark. If I wanted to actually activate the bookmark, my best bet is to click the bookmark icon itself.
Notice now it took me to the title page. Let me do that process a couple more times for you. Just to hammer it into your head. Here I am on the Chapter one page, again I'm in Fit Page view, which is what I want the people to see. So this time I'll hit COMMAND or CONTROL plus B on the keyboard and I'll type "Chapter One." And I'll page forward a little bit more, find the next chapter right there, maybe this time I'll hit the new bookmark button. Same thing, chapter two, and one more time... there's the page for chapter three, COMMAND plus B, "Chapter Three." So now I have four bookmarks that I've created very quickly, and just clicking any of them immediately takes me to that page.
And because I was in fit view, it doesn't matter what size monitor I'm viewing this on, if I were viewing this on a much smaller monitor, notice that the pages still fit within the confines of the window. So that's all there really is to creating a basic bookmark. If you just want to take somebody to a page, go to that page, create your bookmark, give it a title, and your done.
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