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creating bookmarks

From: Acrobat 7 Essential Training

Video: creating bookmarks

>>All right, so lets talk about bookmarks. Now at first glance, bookmarks sometimes appear to be very similar to links, and may users might wonder why you would want to include both links and bookmarks in a PDF document. And it's true that bookmarks and links share many similar features. When their clicked, both can take the user to specific areas within the document, both can be assigned actions such as opening files, or linking to the internet, or playing multimedia content. But the difference is where links are created within the document, actually on the pages themselves, and can only be accessed from the pages on which they reside, bookmarks reside in the navigation pane, and you can access them by clicking this bookmarks tab over here.

creating bookmarks

>>All right, so lets talk about bookmarks. Now at first glance, bookmarks sometimes appear to be very similar to links, and may users might wonder why you would want to include both links and bookmarks in a PDF document. And it's true that bookmarks and links share many similar features. When their clicked, both can take the user to specific areas within the document, both can be assigned actions such as opening files, or linking to the internet, or playing multimedia content. But the difference is where links are created within the document, actually on the pages themselves, and can only be accessed from the pages on which they reside, bookmarks reside in the navigation pane, and you can access them by clicking this bookmarks tab over here.

The navigation pane is always available no matter what page is currently visible. So for instance if I had a table of contents that was linked up in my PDF file, to click the links in a table of contents, I would always have to go to the page where the table of contents was located to click those links. On the other hand if I had a list of bookmarks over here in my bookmarks pane I could click on those at any time, no matter what page I'm looking at over here in the document. So ideally a truly interactive PDF should contain both links and bookmarks to important content.

Another thing is bookmarks can be nested which allows them to be easily expanded and collapsed. Nesting bookmarks give you greater functionality than simple links and allows you to group bookmarks together, and it also allows the user to quickly access locations and content that you've deemed important. So lets take a look at how to create some bookmarks, it's actually a pretty easy process to create basic bookmarks. I'm going to go back to my first page. And lets just say that I want to create quick links over here in the bookmarks pane that will take the user to the title page and also take the user to the beginning of each of the chapters in this PDF document.

So the easiest way to create a bookmark is to first go to the page and the page view that you want the user to see when they click on the bookmark. So right now I'm looking at the title page of this document, I'm currently in fit page view, that's exactly what I want the user to see. No matter what size their monitor happens to be, I want them to see the entire page one when they click on my title page bookmark. So in this view I'm going to come over to my bookmarks pane and I have a couple options here, I can click this button to create a new bookmark, I can come over here and choose New Bookmark, or I can hit COMMAND plus B on the Mac, CONTROL plus B on the PC.

Any of those methods will give me an untitled bookmark when I perform it. "Untitled" is already highlighted, and no kidding I should probably give it a more descriptive name. I'm going to type "Title Page." The end. That's all you have to do to create a bookmark. So now if I just page forward a couple pages and click my bookmark with my hand tool... Whoops, now notice what happened here is that I clicked the title so it assumed that I wanted to rename this bookmark. If I wanted to actually activate the bookmark, my best bet is to click the bookmark icon itself.

Notice now it took me to the title page. Let me do that process a couple more times for you. Just to hammer it into your head. Here I am on the Chapter one page, again I'm in Fit Page view, which is what I want the people to see. So this time I'll hit COMMAND or CONTROL plus B on the keyboard and I'll type "Chapter One." And I'll page forward a little bit more, find the next chapter right there, maybe this time I'll hit the new bookmark button. Same thing, chapter two, and one more time... there's the page for chapter three, COMMAND plus B, "Chapter Three." So now I have four bookmarks that I've created very quickly, and just clicking any of them immediately takes me to that page.

And because I was in fit view, it doesn't matter what size monitor I'm viewing this on, if I were viewing this on a much smaller monitor, notice that the pages still fit within the confines of the window. So that's all there really is to creating a basic bookmark. If you just want to take somebody to a page, go to that page, create your bookmark, give it a title, and your done.

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This video is part of

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Acrobat 7 Essential Training

109 video lessons · 14343 viewers

Garrick Chow
Author

 
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  1. 1m 34s
    1. welcome
      1m 34s
  2. 54m 12s
    1. interface
      14m 45s
    2. customizing toolbars
      4m 3s
    3. zoom tools
      10m 32s
    4. window views
      6m 16s
    5. organizer
      10m 25s
    6. autosave
      4m 43s
    7. full screen and reading mode
      3m 28s
  3. 36m 16s
    1. using links
      3m 36s
    2. creating links
      8m 23s
    3. editing links
      4m 31s
    4. destination links
      3m 52s
    5. cross-document linking
      6m 37s
    6. web links
      9m 17s
  4. 17m 7s
    1. reading articles
      4m 16s
    2. creating articles
      6m 43s
    3. editing articles
      2m 50s
    4. article magnification settings
      1m 20s
    5. article help
      1m 58s
  5. 22m 16s
    1. creating bookmarks
      3m 57s
    2. bookmarking specific items
      5m 42s
    3. nesting bookmarks
      4m 27s
    4. quick bookmark names
      4m 12s
    5. bookmark actions
      2m 17s
    6. document open options
      1m 41s
  6. 35m 58s
    1. inserting and deleting pages
      7m 18s
    2. embedding thumbnails
      2m 25s
    3. moving, rotating, and cropping
      5m 43s
    4. extracting pages
      2m 53s
    5. renumbering pages
      3m 3s
    6. headers and footers
      5m 37s
    7. touching up content
      5m 40s
    8. adding watermarks
      3m 19s
  7. 12m 49s
    1. exporting images
      3m 20s
    2. exporting text
      5m 0s
    3. the snapshot tool
      1m 40s
    4. picture tasks
      2m 49s
  8. 1h 6m
    1. viewing comments
      6m 48s
    2. adding comments
      6m 22s
    3. text editing tools
      4m 57s
    4. drawing tools
      6m 58s
    5. attaching files
      4m 23s
    6. the stamp tool
      5m 57s
    7. enabling commenting in reader
      5m 11s
    8. reviewing via email pt 1
      4m 59s
    9. reviewing via email pt 2
      3m 39s
    10. reviewing via email pt 3
      3m 19s
    11. tracker
      2m 41s
    12. reviewing comments
      5m 48s
    13. summarizing comments
      5m 38s
  9. 1h 7m
    1. examining a completed form
      7m 4s
    2. text fields
      9m 42s
    3. check boxes
      3m 43s
    4. formatting text fields
      3m 7s
    5. radio buttons
      4m 28s
    6. combo box
      4m 3s
    7. preparing for field calculations
      9m 19s
    8. calculating fields
      5m 25s
    9. JavaScript calculations
      5m 13s
    10. grand total and calculation order
      2m 50s
    11. form buttons
      7m 57s
    12. electronic form submission
      4m 25s
  10. 35m 4s
    1. LiveCycle designer
      5m 13s
    2. adding text
      3m 35s
    3. adding text fields
      3m 57s
    4. drop down menus
      2m 16s
    5. naming fields
      1m 57s
    6. checkboxes
      3m 33s
    7. radio buttons
      2m 12s
    8. reset button
      1m 48s
    9. accessibility
      1m 56s
    10. tab order
      2m 56s
    11. submitting data
      3m 20s
    12. viewing data
      2m 21s
  11. 37m 24s
    1. basic finding and searching
      6m 21s
    2. advanced searching
      3m 21s
    3. preparing files for indexing
      4m 57s
    4. creating an index
      7m 58s
    5. searching an index
      6m 19s
    6. adding a welcome page
      8m 28s
  12. 46m 0s
    1. password security
      12m 40s
    2. creating a digital ID
      6m 1s
    3. digitally signing documents
      4m 45s
    4. validating signatures
      5m 59s
    5. encrypting PDFs for digital IDs
      5m 55s
    6. security policies
      5m 0s
    7. eEnvelopes
      5m 40s
  13. 42m 32s
    1. link actions
      4m 15s
    2. adding buttons pt 1
      7m 50s
    3. adding buttons pt 2
      3m 37s
    4. adding buttons pt 3
      5m 45s
    5. page actions
      2m 51s
    6. adding a movie
      4m 49s
    7. showing/hiding fields
      7m 12s
    8. full screen view
      6m 13s
  14. 23m 6s
    1. Distiller
      7m 48s
    2. viewing Distiller setting differences
      4m 19s
    3. creating a PostScript file (windows)
      2m 21s
    4. creating a PostScript file (mac)
      1m 54s
    5. distilling a PostScript file
      2m 17s
    6. watched folders
      4m 27s
  15. 11m 8s
    1. creating PDFs from files
      2m 45s
    2. creating PDFs from the web
      8m 23s
  16. 23m 29s
    1. creating a tagged PDF
      3m 49s
    2. examining a tagged PDF
      4m 47s
    3. checking for and adding tags
      3m 57s
    4. touchup reading order tool
      4m 37s
    5. accessibility setup assistant
      6m 19s
  17. 13s
    1. goodbye
      13s

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