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Working with the toolbars

From: Acrobat X Essential Training

Video: Working with the toolbars

Let's take a look at the all-important tools in the toolbar - and those are these little icons up here at the top - what they are for and how you can modify them and customize them to make it easier for you to work in Acrobat. First, let's start at the very beginning, at creation. The Create button at the upper left- hand corner is the exact same Create button that you'd find if you went to the File menu and chose Create. So that's where that's coming from. And to the right of that, we have a set of tools that have to do with just file management. So Open, Save, Print and if you want to attach the PDF to an e-mail or use the new Send Now service, here's a quick way to get to that.

Working with the toolbars

Let's take a look at the all-important tools in the toolbar - and those are these little icons up here at the top - what they are for and how you can modify them and customize them to make it easier for you to work in Acrobat. First, let's start at the very beginning, at creation. The Create button at the upper left- hand corner is the exact same Create button that you'd find if you went to the File menu and chose Create. So that's where that's coming from. And to the right of that, we have a set of tools that have to do with just file management. So Open, Save, Print and if you want to attach the PDF to an e-mail or use the new Send Now service, here's a quick way to get to that.

This gear icon to the right, this actually stands for a new kind of tools. It's called the Quick tool button, and the tools to the right are a starting set of Quick Tools. Now, these aren't actually the same kind of tools as the rest of these only because the tools that you see here are being pulled from these panels on the right from the tools panel, the Comment panel, and the Share panel. I'll be talking about using these panels in detail in another video and of course, I'll be talking about the Quick tools itself in a different video.

So we are going to skip over these for now. In the second row of tools, we have Page Navigation tools and View tools. So they are the most commonly used tools that Adobe thinks you are going to be using in Acrobat, but of course, you can modify these if you would like. Now, if you go to the View menu, thinking that you'll find a list of different toolbars like Edit toolbar, View toolbar, it's not really correct. You will see a Tools flyout that you may think, oh, that's where I find the different tools. But no, this Tools flyout is actually referring to that Tools panel over here on the right.

So instead, you need to go down to Show/Hide, and in Show/Hide toolbar items, this is where you grab these little shortcuts that will appear in the toolbars at the top. In fact, I think it's just a little easier just to bypasses this whole View menu totally. In the regular toolbar and any gray area, just right-click, or Ctrl+click if you are on a one-button mouse, and here are the lists of the different tool items that you can make appear in the toolbar. So for example, if you constantly are rotating the view of a page clockwise, you could add this little shortcut right here instead of having to go to the View menu all the time to choose it.

Under Page Navigation, you'll see that we already looking at a few of these tool items, the ones with the check mark next to it, Previous and Next Page, Page Number, but if you wanted to add an item from here to the toolbar, you would just select them. So like, for example, Previous View and Next View are quite useful. So I am going to just right- click and choose each one of those. So now we have Previous View and Next View and that's the little navigation command that works sort of like a web browser. So if I am on Page 10 and I jump to Page 23, and I want to go to Page 10 again, I can just use the Back arrow, right? Previous View and Next View.

If you find yourself constantly going up to the menus and choosing a command, you should see if they're available as a tool item that you can add to the toolbar. So it's more convenient for you to use. You might even want to go crazy and just say, let me see all of them. So for example, Show All Page Display tools would populate the toolbar with all of the tools available for that one particular set of tool items. You may not recognize the icons at first bet; I mean, who could, really, other than an Adobe engineer.

But if you pause for a second over them then you'll see the little tooltip that appears that explains to you what the icon is which are usually pretty literal and tell you what it does. If you change your mind, you can just right-click and go to that set of tool items and choose Reset, so it drifts them all out. If you want to go back to the default set of tools for all of these, you can right-click and instead of going into one of these guys and choosing reset, go all the way down to the bottom and choose Reset toolbars. It'll say, are you sure that you want to do that? It's going to remove any added tools. And you click OK and it would get rid of our Previous and Next view tools.

But let's say that I actually do want to keep those in here. So I am going to choose Previous View and Next View and maybe for some of these Edit ones, like I might want to add a tool, for example, to easily do an Advanced Search, because I do a lot of searches, instead of having to member which menu the Search command is under. So I'll go ahead and add that as well. Now the tools that you customize that you add or remove, Acrobat just basically remembers that and that's how they stay until you change them again. So Acrobat just remembers the tools as you set them.

If you open up another document like you go to File > Open, and select that document. So for example, open up this newsletter again, then the newsletter as well, it has the same customized tools. Now, if you have a current document open and you customize the tools while that document is opened like, for example, let's choose something obvious. I am going to Select & Zoom and say show me the Loupe tool, which is this cool little, like, a magnifying glass, a loupe. The other documents that you currently have opened aren't automatically updated, but if you close that document and then open it again, let's go down to open recent, then it acquires the new tools or the new look of your toolbars.

So in general, the customizations that you do to the toolbars are saved by the program, in the program's memory. If you open up a new document or you create a new document that same customization will be there. Even if you quit the program and start the program again, they will be there until you change them again. The only time it's going to be different is if you have two or more documents open up once and in one document you make some changes, those changes aren't automatically populated to the other document. It's only after you close and open it again then you'll see them. It takes a little bit of getting used to, but the good news is that you can customize the toolbars pretty much according to what's most convenient for you.

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This video is part of

Image for Acrobat X Essential Training
Acrobat X Essential Training

97 video lessons · 31205 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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