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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
Let's take a look at the all-important tools in the toolbar - and those are these little icons up here at the top - what they are for and how you can modify them and customize them to make it easier for you to work in Acrobat. First, let's start at the very beginning, at creation. The Create button at the upper left- hand corner is the exact same Create button that you'd find if you went to the File menu and chose Create. So that's where that's coming from. And to the right of that, we have a set of tools that have to do with just file management. So Open, Save, Print and if you want to attach the PDF to an e-mail or use the new Send Now service, here's a quick way to get to that.
This gear icon to the right, this actually stands for a new kind of tools. It's called the Quick tool button, and the tools to the right are a starting set of Quick Tools. Now, these aren't actually the same kind of tools as the rest of these only because the tools that you see here are being pulled from these panels on the right from the tools panel, the Comment panel, and the Share panel. I'll be talking about using these panels in detail in another video and of course, I'll be talking about the Quick tools itself in a different video.
So we are going to skip over these for now. In the second row of tools, we have Page Navigation tools and View tools. So they are the most commonly used tools that Adobe thinks you are going to be using in Acrobat, but of course, you can modify these if you would like. Now, if you go to the View menu, thinking that you'll find a list of different toolbars like Edit toolbar, View toolbar, it's not really correct. You will see a Tools flyout that you may think, oh, that's where I find the different tools. But no, this Tools flyout is actually referring to that Tools panel over here on the right.
So instead, you need to go down to Show/Hide, and in Show/Hide toolbar items, this is where you grab these little shortcuts that will appear in the toolbars at the top. In fact, I think it's just a little easier just to bypasses this whole View menu totally. In the regular toolbar and any gray area, just right-click, or Ctrl+click if you are on a one-button mouse, and here are the lists of the different tool items that you can make appear in the toolbar. So for example, if you constantly are rotating the view of a page clockwise, you could add this little shortcut right here instead of having to go to the View menu all the time to choose it.
Under Page Navigation, you'll see that we already looking at a few of these tool items, the ones with the check mark next to it, Previous and Next Page, Page Number, but if you wanted to add an item from here to the toolbar, you would just select them. So like, for example, Previous View and Next View are quite useful. So I am going to just right- click and choose each one of those. So now we have Previous View and Next View and that's the little navigation command that works sort of like a web browser. So if I am on Page 10 and I jump to Page 23, and I want to go to Page 10 again, I can just use the Back arrow, right? Previous View and Next View.
If you find yourself constantly going up to the menus and choosing a command, you should see if they're available as a tool item that you can add to the toolbar. So it's more convenient for you to use. You might even want to go crazy and just say, let me see all of them. So for example, Show All Page Display tools would populate the toolbar with all of the tools available for that one particular set of tool items. You may not recognize the icons at first bet; I mean, who could, really, other than an Adobe engineer.
But if you pause for a second over them then you'll see the little tooltip that appears that explains to you what the icon is which are usually pretty literal and tell you what it does. If you change your mind, you can just right-click and go to that set of tool items and choose Reset, so it drifts them all out. If you want to go back to the default set of tools for all of these, you can right-click and instead of going into one of these guys and choosing reset, go all the way down to the bottom and choose Reset toolbars. It'll say, are you sure that you want to do that? It's going to remove any added tools. And you click OK and it would get rid of our Previous and Next view tools.
But let's say that I actually do want to keep those in here. So I am going to choose Previous View and Next View and maybe for some of these Edit ones, like I might want to add a tool, for example, to easily do an Advanced Search, because I do a lot of searches, instead of having to member which menu the Search command is under. So I'll go ahead and add that as well. Now the tools that you customize that you add or remove, Acrobat just basically remembers that and that's how they stay until you change them again. So Acrobat just remembers the tools as you set them.
If you open up another document like you go to File > Open, and select that document. So for example, open up this newsletter again, then the newsletter as well, it has the same customized tools. Now, if you have a current document open and you customize the tools while that document is opened like, for example, let's choose something obvious. I am going to Select & Zoom and say show me the Loupe tool, which is this cool little, like, a magnifying glass, a loupe. The other documents that you currently have opened aren't automatically updated, but if you close that document and then open it again, let's go down to open recent, then it acquires the new tools or the new look of your toolbars.
So in general, the customizations that you do to the toolbars are saved by the program, in the program's memory. If you open up a new document or you create a new document that same customization will be there. Even if you quit the program and start the program again, they will be there until you change them again. The only time it's going to be different is if you have two or more documents open up once and in one document you make some changes, those changes aren't automatically populated to the other document. It's only after you close and open it again then you'll see them. It takes a little bit of getting used to, but the good news is that you can customize the toolbars pretty much according to what's most convenient for you.
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