Start learning with our library of video tutorials taught by experts. Get started

Acrobat X Essential Training
Illustration by
Watching:

Viewing extended features


From:

Acrobat X Essential Training

with Anne-Marie Concepción

Video: Viewing extended features

Although Reader X comes with a couple of new commenting tools, and lets you save your comments-- there is a Save and Save As command under the File menu-- there are some things that you wished that you could do that you can't do in Reader. Like, for example, take a look at this PDF of an invitation to some sort of Oilfest celebration for the Two Trees Olive Oil Company. It looks like it's a form, but I am not able to fill this out at all. I mean, I can select text, but I can't actually fill out anything.
Expand all | Collapse all
  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Viewing extended features

Although Reader X comes with a couple of new commenting tools, and lets you save your comments-- there is a Save and Save As command under the File menu-- there are some things that you wished that you could do that you can't do in Reader. Like, for example, take a look at this PDF of an invitation to some sort of Oilfest celebration for the Two Trees Olive Oil Company. It looks like it's a form, but I am not able to fill this out at all. I mean, I can select text, but I can't actually fill out anything.

All I can really do is print it out, and fill it out by hand, and then, heaven forbid, fax the thing to the organizer. So what Acrobat users will still need to do is to add what are called extended rights for Reader, even if you're using version X. These extended rights that they add to the PDF will work not just for Reader X users, but also Reader 9, 8, 7, and 6--sometimes even earlier. Let me show you what that looks like. If I go to Acrobat where I have a document opened--the Employee Manual-- what the Acrobat user needs to do is they need to go to the File menu, choose Save As, and choose one of these commands under Reader Extended PDF.

So, for example, they can choose to allow Reader users to add text to documents, meaning if it's not a form that you can actually fill out with form fields, then at least you can add text. You can enable additional Commenting tools and Measuring tools, and even Additional Features, such as being able to save form data, and things like that. Our series of the same PDF saved with different extended rights in Reader, so you can see what's possible. That way if you get a PDF that's not working for you, you can contact the person who created the PDF, if you happen to know, and say, "Hey, you forgot to include these rights for me." So let's go back to the regular form.

That would be this one. If the Acrobat user enabled the right to add text--I have it saved here under invite-RE-text-- this is how we would open up in Reader. You would get a little ribbon going across the top saying, "This PDF can be completed using the Typewriter tool." Isn't it cute, the typewriter? When was the last time you saw a typewriter in real life? So you select the Typewriter tool. Then you can come down here and click. So I can say, oh, my last name is Concepcion just like I'm working on a typewriter. I could select that text if I wanted to, and change the typeface, and the font, and so on.

Then when I'm done, I could save it and then return the PDF with all my information filled out to the person that I'm supposed to send it back to. So it's not quite as automated as an actual interactive form, but at least I don't have to print it out and use a fax machine. Now if they actually did turn it into a form, this is what it would look like normally when you open it in Reader. So I have Oilfest-invite. That's a form. This is what it would look like. You get this little ribbon, and it would say, "Hey, you could fill out the form, but you cannot save data typed into this form." So in this instance, this is another instance of a regular PDF with form fields.

But the Acrobat user did not extend Reader rights. This is what a normal form looks like. So I can go ahead and click in here, and it's reminding me, "You cannot save a completed copy of this form. If you would like a copy, fill it in and then print it." Fine, fine. Yeah, I got it. Concepcion. I can tab. Anne and Title. Grand Poobah is the title I'd like to use, and so and so. As you have seen it say repeatedly, you cannot save your entries here.

If you chose Save, your entries would be wiped out the next time you opened it. The only way to actually see this would be to print it out. Then you can stick in your file drawer or something like that. Normally, you're not going to get forms like this--or if you get a form like this, it'll have a submit button at the top. So at least it'll be able to submit your information back to them. The person who is distributing this form, believe me, does not want to take your print out as a fax and have to reenter it by hand. If the Acrobat user thinks to extend Reader rights, then you can actually fill out this form and then save the data.

I have a version of that, so Oilfest-invite with Reader Extended-form. It looks exactly the same. We have a little extra field there, I think. But look at the ribbon at the top. It says, "Please fill out the following form. You can save data typed into this form." So now, I can go ahead and type in my information. Then when I go to File > Save As, the next time I open it, it will still say Concepcion. So at least I have a digital record of what I submitted in the form.

I might still need to attach the form to an e-mail and send back to them, or even print it out and fax it to them, or mail it to them, but at least I have a digital record of it. Now there is one more kind of Reader Extended rights that the Acrobat user could add. Let's look at a regular newsletter. Here is the newsletter that I was using in a couple of other videos. We do have the ability to add comments with the little sticky notes, or the Highlighter tool. There is our Comments pane that will appear.

There is little dropdown menu, called Annotations. These are the names for the tools that we were using. These are different kind of annotations. Now if you are using Adobe Acrobat, and you saw my video on commenting in Adobe Acrobat--I've just switched over to Acrobat-- you can see that in Acrobat, the annotations and drawing markup, they're much richer. You have a lot more to play with. Well, the Acrobat user can choose to extend those kinds of commenting tools to you as well.

They go to File > Save As > Enable Commenting & Measuring. Let's go back to Reader, where I have opened up a version that has Reader Extended for commenting. So we still have the same two tools at the top. We don't have any ribbon, letting us know, "Hey, you have extra things here." But check out the Comment panel. We have the same annotations that Acrobat users do, and the same drawing markups that they do.

So as you can see, out of the box, Reader can do a couple of things. It can add a couple of comments. It can save those comments. But it can do a lot more. It's just that they are sort of locked inside Reader. The Acrobat user has to unlock those by saving their PDF in a special way. So when you open up a PDF in Reader, and you see many more commenting tools, or a Typewriter tool, or the ability to save form data, then you know who to send the little prayer of thanks to, to the Acrobat user who extended those Reader rights to you in the PDF.

There are currently no FAQs about Acrobat X Essential Training.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Acrobat X Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.