Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
Illustrator gives you some options for handling placed graphics. You can embed them or you can link to them. Now embedding is going to increase your file size, but it facilitates portability. If you still have access to the original graphics, you can modify them even if they're embedded and replace the embedded versions, but there's no warning that that linked original has been changed. So I'm opening up this Illustrator file, and I get this little error message. So I know that I'm going to have some problems. Let's see what's going on. So it says Choose Replace to find another file or ignore to leave it unchanged.
I think I know where this file is. So I'm going to choose Replace and I'm going to go hunting for it, and it tells you at the top what the name of the file is because at about that moment you have forgotten what you're looking for. Big long 95. There we go! There's my replacement. When I click Replace, it says, well, we're still missing some stuff. All right, let's find this one and 118827. I'm not seeing anything for that so that means that I have something missing. So maybe I can find another name.
Oh, I'll bet you that's it, TreesForest, Replace. Now this is why if you're going to fly blind like this you need some sort of reference. Ideally, you have a hard copy or maybe somebody's sent you a PDF. But this gives you an idea of how difficult it is to police linked graphics with an Illustrator file, because if you're pulling from a server, your hard drive, a CD that you inserted and you're placing all these graphics into Illustrator, when you pass the job off to somebody else you need to do one of two things, either you need to manually gather up all of that placed artwork that's related to the file or you need to embed it.
So it's a good idea if you organize as you're going along so that you have a repository that's common that you have all your artwork in. So I think this is going work for me. Ah! It looks like I found them all. So I think I'm in good shape there. But let's take a look at the links just to make sure. I've gotten rid of all of my error messages, but let's go to the Links panel and just see what's going on. So when I go to Window > Links, I can see that I have two graphics that are embedded. Now this isn't necessarily your problem, but here's one thing that can happen when you pass the job off to the printer.
This image, this image, are embedded. The way you can tell is that you have that little additional icon there. What if the job gets to the printer and they need to color correct? What if this red is a little bit off and this blue is a little bit off? There is nothing they can do, because they don't have access to the original file. So they would call you, ask you where's the original artwork, and if you don't have any access to it, well, you're kind out of luck. Let me recommend a third-party product that's a plug-in to Illustrator that might be good to have if you come across this frequently. It's called Scoop.
It's from web site worker72a.com. It's not an Adobe product, but what it can do is scoop up; hence, the name. It can scoop up all the graphics that are linked to an Illustrator file. It can also unembed files that are embedded in an Illustrator file. So it's a nice little add- on to have with Illustrator. But my message to you is that when you're building a file like this, organize your work so that when you go to pass it off to the printer, you make sure that you gather up all the placed artwork, so that that travels with your Illustrator file and that's going to prevent those 3 a.m.
phone calls asking where's that image?
Get unlimited access to all courses for just $25/month.Become a member
Access exercise files from a button right under the course name.
Search within course videos and transcripts, and jump right to the results.
Remove icons showing you already watched videos if you want to start over.
Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.
Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.
Your file was successfully uploaded.