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Using the Links panel in Illustrator

From: Print Production Fundamentals

Video: Using the Links panel in Illustrator

Illustrator gives you some options for handling placed graphics. You can embed them or you can link to them. Now embedding is going to increase your file size, but it facilitates portability. If you still have access to the original graphics, you can modify them even if they're embedded and replace the embedded versions, but there's no warning that that linked original has been changed. So I'm opening up this Illustrator file, and I get this little error message. So I know that I'm going to have some problems. Let's see what's going on. So it says Choose Replace to find another file or ignore to leave it unchanged.

Using the Links panel in Illustrator

Illustrator gives you some options for handling placed graphics. You can embed them or you can link to them. Now embedding is going to increase your file size, but it facilitates portability. If you still have access to the original graphics, you can modify them even if they're embedded and replace the embedded versions, but there's no warning that that linked original has been changed. So I'm opening up this Illustrator file, and I get this little error message. So I know that I'm going to have some problems. Let's see what's going on. So it says Choose Replace to find another file or ignore to leave it unchanged.

I think I know where this file is. So I'm going to choose Replace and I'm going to go hunting for it, and it tells you at the top what the name of the file is because at about that moment you have forgotten what you're looking for. Big long 95. There we go! There's my replacement. When I click Replace, it says, well, we're still missing some stuff. All right, let's find this one and 118827. I'm not seeing anything for that so that means that I have something missing. So maybe I can find another name.

Oh, I'll bet you that's it, TreesForest, Replace. Now this is why if you're going to fly blind like this you need some sort of reference. Ideally, you have a hard copy or maybe somebody's sent you a PDF. But this gives you an idea of how difficult it is to police linked graphics with an Illustrator file, because if you're pulling from a server, your hard drive, a CD that you inserted and you're placing all these graphics into Illustrator, when you pass the job off to somebody else you need to do one of two things, either you need to manually gather up all of that placed artwork that's related to the file or you need to embed it.

So it's a good idea if you organize as you're going along so that you have a repository that's common that you have all your artwork in. So I think this is going work for me. Ah! It looks like I found them all. So I think I'm in good shape there. But let's take a look at the links just to make sure. I've gotten rid of all of my error messages, but let's go to the Links panel and just see what's going on. So when I go to Window > Links, I can see that I have two graphics that are embedded. Now this isn't necessarily your problem, but here's one thing that can happen when you pass the job off to the printer.

This image, this image, are embedded. The way you can tell is that you have that little additional icon there. What if the job gets to the printer and they need to color correct? What if this red is a little bit off and this blue is a little bit off? There is nothing they can do, because they don't have access to the original file. So they would call you, ask you where's the original artwork, and if you don't have any access to it, well, you're kind out of luck. Let me recommend a third-party product that's a plug-in to Illustrator that might be good to have if you come across this frequently. It's called Scoop.

It's from web site worker72a.com. It's not an Adobe product, but what it can do is scoop up; hence, the name. It can scoop up all the graphics that are linked to an Illustrator file. It can also unembed files that are embedded in an Illustrator file. So it's a nice little add- on to have with Illustrator. But my message to you is that when you're building a file like this, organize your work so that when you go to pass it off to the printer, you make sure that you gather up all the placed artwork, so that that travels with your Illustrator file and that's going to prevent those 3 a.m.

phone calls asking where's that image?

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This video is part of

Image for Print Production Fundamentals
Print Production Fundamentals

68 video lessons · 24493 viewers

Claudia McCue
Author

 
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  1. 2m 7s
    1. Welcome
      1m 31s
    2. Using the exercise files
      36s
  2. 7m 5s
    1. What is print production?
      1m 51s
    2. Understanding roles and responsibilities
      5m 14s
  3. 13m 49s
    1. Communicating with your printer
      3m 49s
    2. What does the printer do with my files?
      2m 39s
    3. Understanding the importance of contract proofs
      1m 57s
    4. Handling corrections and alterations
      2m 8s
    5. Attending press checks
      3m 16s
  4. 13m 27s
    1. Choosing the correct type of printing for your project
      3m 15s
    2. The art of letterpress
      1m 33s
    3. Understanding the advantages of sheet-fed printing
      2m 22s
    4. Using a web press for long runs
      1m 39s
    5. Understanding thermography
      1m 38s
    6. Considerations for digital printing
      3m 0s
  5. 15m 11s
    1. What's a process color?
      2m 55s
    2. What's a spot color?
      2m 52s
    3. Exploring how ink behaves on paper
      5m 14s
    4. Comparing monitor vs. press output
      4m 10s
  6. 15m 15s
    1. Building to the correct size
      4m 37s
    2. Folding and trimming
      3m 18s
    3. Setting up for die cutting
      3m 19s
    4. Embossing
      4m 1s
  7. 3m 17s
    1. Choosing an application
      3m 17s
  8. 9m 54s
    1. Understanding font formats
      1m 45s
    2. Using OpenType fonts
      5m 20s
    3. Fonts to avoid
      2m 49s
  9. 13m 52s
    1. Comparing raster vs. vector images
      3m 23s
    2. Understanding color space
      4m 26s
    3. Examining image formats
      6m 3s
  10. 13m 13s
    1. Looking at image resolution
      7m 16s
    2. Masking basics
      5m 57s
  11. 39m 53s
    1. Understanding Illustrator
      2m 34s
    2. Illustrator layout tips
      2m 48s
    3. Building a simple three-panel brochure
      6m 29s
    4. Using swatches
      5m 22s
    5. Working with effects
      5m 16s
    6. Cautions about some effects
      1m 23s
    7. Importing images
      2m 41s
    8. Exploring fonts
      2m 42s
    9. Saving for users with older versions
      3m 2s
    10. Saving as PDF
      4m 36s
    11. Gathering up the pieces
      3m 0s
  12. 57m 8s
    1. InDesign layout basics
      5m 21s
    2. Building a simple three-panel brochure: method one
      7m 19s
    3. Building a simple three-panel brochure: method two
      3m 21s
    4. Working with color and gradient swatches
      7m 12s
    5. Making gradients and creating a rich black swatch
      4m 45s
    6. Exploring fonts in InDesign
      2m 54s
    7. Importing graphics
      7m 49s
    8. Copying and pasting graphics
      3m 38s
    9. Saving for users with older versions
      2m 21s
    10. Packaging up a print job
      6m 57s
    11. Generating PDFs
      5m 31s
  13. 22m 43s
    1. Using Overprint Preview in InDesign
      3m 3s
    2. Managing swatches in InDesign
      5m 29s
    3. Preflighting in InDesign
      7m 58s
    4. Using the Links panel in Illustrator
      3m 16s
    5. Using blending modes in Illustrator and InDesign
      2m 57s
  14. 35m 35s
    1. Basic forensics in Acrobat
      11m 3s
    2. Using Output Preview
      5m 30s
    3. Dealing with display artifacts
      2m 52s
    4. Using TouchUp tools
      8m 17s
    5. Converting colors
      4m 11s
    6. Using preflight profiles
      3m 42s
  15. 3m 27s
    1. Submitting the job
      2m 29s
    2. Being a good print customer
      58s
  16. 1m 2s
    1. Next steps
      1m 2s

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