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Understanding the window views

From: Acrobat 9 Pro Essential Training

Video: Understanding the window views

Window views are an important part of Acrobat simply because if you have a larger document, a more complex document you're going to want to be able to see different parts of the file. We are going to take a look at how to open up separate windows as well as to split them and just make it easy for you to be able to access the information you need to get to. I have got brochure.pdf open here, and typically when you open a PDF file it's going to open as a single document as you can see here. But by coming under the Window menu, you will see that we have the ability to do what's called create a New Window. New Window is going to pop-up a separate window from this one with the document open in that window as well.

Understanding the window views

Window views are an important part of Acrobat simply because if you have a larger document, a more complex document you're going to want to be able to see different parts of the file. We are going to take a look at how to open up separate windows as well as to split them and just make it easy for you to be able to access the information you need to get to. I have got brochure.pdf open here, and typically when you open a PDF file it's going to open as a single document as you can see here. But by coming under the Window menu, you will see that we have the ability to do what's called create a New Window. New Window is going to pop-up a separate window from this one with the document open in that window as well.

That may not make a lot of sense, why would you do that? But you have the ability to see two windows at once and different zoom views in both. For instance, clicking New Window will open a separate window here and you will see the title in the Title bar up top. It says brochure.pdf:2. It's the second window there. Now we have two open here and you could see down in the Status bar down here, I've got two. To be able to see these two, go to Window. Choose Window, you will see Cascade. First of all, Cascade allows you to see both windows at once so they are kind of cascaded out here.

If I have a lot of documents open at once even if they are not just separate windows you can see all the documents and whichever window or PDF you want to look at that moment. You click on the tab and it shows you that document. Now, the reason why we created this separate window is to be able to zoom differently in one of them than the other one. Choose Window you will see we have a Tile functionality. Now we have Horizontal and Vertical Tiling. I'm little Horizontally, Vertically challenged to it, but you can get it pretty easily here. I'm going to click Vertically, it shows both of them vertical next to each other, and even if they weren't the same document or the same window we can go into each one separately, independently and click to zoom or view or look at different pages.

Now, this really helps when suppose you zoom into one of these. I click the plus sign (+) several times. By coming out to the page, the Hand tool is selected in the toolbar, so you will see that right there. Clicking-and-dragging, I come over to the Table Of Contents for instance. Suppose you're trying to look at a document you want to see a little bit closer and you're trying to follow the document's Table Of Contents without having to jump back and forth. You can see the Table Of Contents here and then navigate the other window that's open and see which page you want to go to and still keep track or tabs of the Table Of Contents. So just an example here of what you can do with these.

Like I said we've got two windows open, looking under the Window menu again, you will see that we've got Minimize All Windows. Minimize All Windows allows you to just kind of kick them all down into the bar down here and you don't see any of them basically. And we have what's called a Split command. We are going to close one of these windows and have just a single one open. So you will notice that as you click on a window, that window becomes highlighted, that's the one you're focusing on. So if you want to zoom in, zoom out or navigate you've got to be on a certain window. I'm going to close one of these, you click on the Close button here, you will notice that Title Bar just returns the original Title Bar name such as brochure.pdf.

Clicking on the Restore up button out here or the Maximize button you can see right there, it's a little different on Mac, we will see a little button out there instead of a box. Under the Window menu, we will see what's called the Split command. Split command is similar to show in two different windows, but by clicking Split you will see the screen is split in two. So your document viewing area has two different viewing areas. So what we can do is we can navigate either one or the other. So whichever one you clicked into that second or that moment you can navigate, you can also zoom using your different zoom tools and this is a great way I use this to be able to focus on certain parts of a document and yet still kind of see the whole thing, a whole page I guess you could say.

So that's the Split. Now you can also grab the split dividing line here. Go up, go down, you can see more or less of one of the windows and just basically try and get around your document a little bit easier for information. This Split View is pretty essential, if you want to get rid of the Split View you can simply click on the bar here or by choosing Window you can turn off Split or you will see right here, it says Remove Split, they give you a lot of ways to do everything. So choosing Remove Split will do that and you will just see the page again. Now the next type of window procedure I'd like to show you is working with what's called a Spreadsheet Split.

This has got some great features, great functionality here but it's specific towards working with spreadsheet documents that come out from like an Excel program. Now I've got grun_marketanalysis_excel.pdf open here. Suppose we were looking at this thing and you realize it's a big spreadsheet, you've got a lot going here, and as you scroll through you will notice that the headers disappear that were at the top of the columns here. Lot of times I usually bounce back and forth and take a look at the header and see which one is which and then look straight down. But Acrobat has got a Spreadsheet Split we can work with, which is really effective.

Coming under Window, we will see the Spreadsheet Split command, clicking Spreadsheet Split, split this up for us and instead of two quadrants you actually get four. What this does if you have a really wide table let's say or something from Excel and you want to just kind of shorten things up. You can take the Vertical Split here, click-and-drag, and what we can do is as we drag here I have the ability to scroll the section out here. So for instance, suppose that you're looking straight across in a row here and you wanted to see what the total is, you can actually go through and try and scroll and find different things here to make it so you don't have to see every single column in the document.

So if I move that to the right, take a look out here, I could actually come out and scroll separately left and right and it let's me kind of cut off parts of this so I can see more. The other thing we can do is you're going to see the lower quadrants down here, what we can do is scroll on the right, the scroll bar, now just use your Hand tool. If you have a really tall table and you want to be able to still see those headers you can look across, see like let's say website here, you can look straight up and see your cost. So you don't have to be scrolling back and forth, up and down in the document to make it easy for you. So these can all be adjusted up-down, left-right make it easier for you.

Now if you want to remove these, you can simply click on them, which I just did, and every time you click on one of these splits you will see that you have. You will be able to get rid of them pretty easily, and if you want to turn it back on you just go under Window. So there are nice easy ways for you to be able to get around the document. Working with multiple windows and window views can be essential when you navigate large documents, complex PDFs or even spreadsheets. By managing your windows more effectively you will be able to work out a lot more ways to be able to see your information. So you can cut down and zoom in scrolling times, and you just make it a little bit easier and a little bit quicker to work throughout the documents.

Show transcript

This video is part of

Image for Acrobat 9 Pro Essential Training
Acrobat 9 Pro Essential Training

100 video lessons · 41994 viewers

Brian Wood
Author

 
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      22s
    2. Using the example files
      42s
  2. 56m 38s
    1. Getting started with Acrobat 9 Pro
      1m 40s
    2. Understanding the difference between Acrobat and Adobe Reader
      2m 22s
    3. Navigating PDF documents
      5m 24s
    4. Understanding the interface
      2m 22s
    5. Customizing the toolbars
      7m 14s
    6. Working with the navigation panels
      5m 13s
    7. Using the zoom tools
      7m 4s
    8. Understanding the window views
      6m 23s
    9. Using the Organizer
      8m 19s
    10. Auto-saving
      1m 43s
    11. Using the Full Screen and Reading modes
      8m 54s
  3. 1h 25m
    1. Creating a PDF from Word
      11m 10s
    2. Creating a PDF from Excel
      9m 40s
    3. Creating a PDF from PowerPoint
      9m 43s
    4. Creating a PDF from Outlook (Windows only)
      6m 28s
    5. Creating a PDF from the web
      9m 14s
    6. Creating a PDF from a file
      2m 56s
    7. Setting PDF file preferences
      2m 21s
    8. Creating a PDF from copied content
      2m 44s
    9. Creating a PDF from a scanner
      6m 50s
    10. Optimizing a scanned PDF
      4m 27s
    11. Creating a PDF from a blank page
      7m 17s
    12. Creating multiple PDFs in a batch
      3m 34s
    13. Creating PDFs from InDesign, Illustrator, and Photoshop
      8m 44s
  4. 57m 38s
    1. Combining documents
      5m 21s
    2. Creating a merged document
      6m 56s
    3. Creating a PDF Portfolio
      5m 26s
    4. Adding files or folders to a PDF Portfolio
      4m 13s
    5. Customizing PDF Portfolio options
      9m 3s
    6. Previewing native files in a PDF Portfolio
      5m 47s
    7. Searching in a PDF Portfolio
      4m 6s
    8. Running commands on a PDF Portfolio
      9m 31s
    9. Applying security to a PDF Portfolio
      5m 33s
    10. PDF Portfolios and previous versions of Acrobat or Adobe Reader
      1m 42s
  5. 2h 1m
    1. Inserting and deleting pages
      4m 48s
    2. Embedding and removing thumbnails
      2m 54s
    3. Moving, rotating, and cropping
      8m 28s
    4. Extracting and replacing pages
      5m 8s
    5. Splitting PDFs
      4m 12s
    6. Renumbering pages
      5m 21s
    7. Adding headers and footers
      8m 57s
    8. Creating watermarks and backgrounds
      10m 21s
    9. Copying content
      6m 57s
    10. Editing text
      10m 29s
    11. Adding text using the Typewriter tool
      6m 1s
    12. Touching up objects
      9m 34s
    13. Using Bates numbering
      8m 10s
    14. Comparing PDF documents
      8m 13s
    15. Setting document properties
      8m 54s
    16. Reducing file size
      4m 29s
    17. Examining a document
      4m 15s
    18. Attaching documents to a PDF
      4m 41s
  6. 25m 1s
    1. Understanding bookmarks
      2m 17s
    2. Creating bookmarks
      1m 30s
    3. Bookmarking specific items
      2m 14s
    4. Nesting bookmarks
      2m 1s
    5. Editing bookmark destinations
      4m 52s
    6. Bookmarking shortcuts
      4m 4s
    7. Bookmarking actions
      6m 37s
    8. Using the Bookmarks navigation panel and the Initial View setting
      1m 26s
  7. 33m 35s
    1. Using links
      3m 26s
    2. Creating links
      4m 42s
    3. Editing links
      12m 18s
    4. Using cross-document linking
      3m 54s
    5. Creating destination links
      6m 36s
    6. Using link shortcuts
      2m 39s
  8. 28m 52s
    1. Exporting images from a PDF
      8m 34s
    2. Exporting text from a PDF
      4m 23s
    3. Exporting to Word
      6m 55s
    4. Exporting to HTML
      5m 27s
    5. Batch-processing an export
      3m 33s
  9. 2h 4m
    1. Viewing comments
      8m 8s
    2. Adding sticky notes
      6m 18s
    3. Using the Text Edits tool
      4m 17s
    4. Using the Stamp tool
      6m 39s
    5. Using highlights, underlines, and strikethroughs
      3m 28s
    6. Attaching files as comments
      3m 5s
    7. Recording an audio comment
      3m 54s
    8. Using the drawing tools
      9m 37s
    9. Enabling commenting in Reader
      1m 54s
    10. Understanding the different review processes
      4m 34s
    11. Attaching a PDF for email review
      11m 44s
    12. Using the Shared Review feature
      16m 8s
    13. Reviewing via Acrobat.com
      12m 12s
    14. Using the Collaborate Live feature
      6m 29s
    15. Using the Review Tracker
      8m 6s
    16. Exporting and importing comments
      4m 32s
    17. Reviewing comments
      7m 7s
    18. Summarizing comments
      6m 10s
  10. 13m 29s
    1. Using Basic Find
      2m 45s
    2. Using Search
      6m 18s
    3. Advanced searching
      4m 26s
  11. 27m 1s
    1. Showing security properties for a PDF
      2m 25s
    2. Enabling Encrypt with Password security
      6m 13s
    3. Removing Encrypt with Password security
      2m 19s
    4. Managing security policies
      5m 57s
    5. Redacting
      10m 7s
  12. 18s
    1. Goodbye
      18s

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