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With Acrobat 9, Adobe continues to evolve the venerable PDF from a simple paperless document into a collaborative hub for many forms of digital communication. In Acrobat 9 Pro Essential Training, Brian Wood explores the many new and enhanced features in version 9 of Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended. He demonstrates different ways to create and modify PDFs, including the enhanced OCR tool, and shows how to combine them with other files into a PDF Portfolio. Brian covers collaboration in detail, including the new Collaborate Live and Shared Review options. He also investigates redaction and other security features. Example files accompany the course.
Window views are an important part of Acrobat simply because if you have a larger document, a more complex document you're going to want to be able to see different parts of the file. We are going to take a look at how to open up separate windows as well as to split them and just make it easy for you to be able to access the information you need to get to. I have got brochure.pdf open here, and typically when you open a PDF file it's going to open as a single document as you can see here. But by coming under the Window menu, you will see that we have the ability to do what's called create a New Window. New Window is going to pop-up a separate window from this one with the document open in that window as well.
That may not make a lot of sense, why would you do that? But you have the ability to see two windows at once and different zoom views in both. For instance, clicking New Window will open a separate window here and you will see the title in the Title bar up top. It says brochure.pdf:2. It's the second window there. Now we have two open here and you could see down in the Status bar down here, I've got two. To be able to see these two, go to Window. Choose Window, you will see Cascade. First of all, Cascade allows you to see both windows at once so they are kind of cascaded out here.
If I have a lot of documents open at once even if they are not just separate windows you can see all the documents and whichever window or PDF you want to look at that moment. You click on the tab and it shows you that document. Now, the reason why we created this separate window is to be able to zoom differently in one of them than the other one. Choose Window you will see we have a Tile functionality. Now we have Horizontal and Vertical Tiling. I'm little Horizontally, Vertically challenged to it, but you can get it pretty easily here. I'm going to click Vertically, it shows both of them vertical next to each other, and even if they weren't the same document or the same window we can go into each one separately, independently and click to zoom or view or look at different pages.
Now, this really helps when suppose you zoom into one of these. I click the plus sign (+) several times. By coming out to the page, the Hand tool is selected in the toolbar, so you will see that right there. Clicking-and-dragging, I come over to the Table Of Contents for instance. Suppose you're trying to look at a document you want to see a little bit closer and you're trying to follow the document's Table Of Contents without having to jump back and forth. You can see the Table Of Contents here and then navigate the other window that's open and see which page you want to go to and still keep track or tabs of the Table Of Contents. So just an example here of what you can do with these.
Like I said we've got two windows open, looking under the Window menu again, you will see that we've got Minimize All Windows. Minimize All Windows allows you to just kind of kick them all down into the bar down here and you don't see any of them basically. And we have what's called a Split command. We are going to close one of these windows and have just a single one open. So you will notice that as you click on a window, that window becomes highlighted, that's the one you're focusing on. So if you want to zoom in, zoom out or navigate you've got to be on a certain window. I'm going to close one of these, you click on the Close button here, you will notice that Title Bar just returns the original Title Bar name such as brochure.pdf.
Clicking on the Restore up button out here or the Maximize button you can see right there, it's a little different on Mac, we will see a little button out there instead of a box. Under the Window menu, we will see what's called the Split command. Split command is similar to show in two different windows, but by clicking Split you will see the screen is split in two. So your document viewing area has two different viewing areas. So what we can do is we can navigate either one or the other. So whichever one you clicked into that second or that moment you can navigate, you can also zoom using your different zoom tools and this is a great way I use this to be able to focus on certain parts of a document and yet still kind of see the whole thing, a whole page I guess you could say.
So that's the Split. Now you can also grab the split dividing line here. Go up, go down, you can see more or less of one of the windows and just basically try and get around your document a little bit easier for information. This Split View is pretty essential, if you want to get rid of the Split View you can simply click on the bar here or by choosing Window you can turn off Split or you will see right here, it says Remove Split, they give you a lot of ways to do everything. So choosing Remove Split will do that and you will just see the page again. Now the next type of window procedure I'd like to show you is working with what's called a Spreadsheet Split.
This has got some great features, great functionality here but it's specific towards working with spreadsheet documents that come out from like an Excel program. Now I've got grun_marketanalysis_excel.pdf open here. Suppose we were looking at this thing and you realize it's a big spreadsheet, you've got a lot going here, and as you scroll through you will notice that the headers disappear that were at the top of the columns here. Lot of times I usually bounce back and forth and take a look at the header and see which one is which and then look straight down. But Acrobat has got a Spreadsheet Split we can work with, which is really effective.
Coming under Window, we will see the Spreadsheet Split command, clicking Spreadsheet Split, split this up for us and instead of two quadrants you actually get four. What this does if you have a really wide table let's say or something from Excel and you want to just kind of shorten things up. You can take the Vertical Split here, click-and-drag, and what we can do is as we drag here I have the ability to scroll the section out here. So for instance, suppose that you're looking straight across in a row here and you wanted to see what the total is, you can actually go through and try and scroll and find different things here to make it so you don't have to see every single column in the document.
So if I move that to the right, take a look out here, I could actually come out and scroll separately left and right and it let's me kind of cut off parts of this so I can see more. The other thing we can do is you're going to see the lower quadrants down here, what we can do is scroll on the right, the scroll bar, now just use your Hand tool. If you have a really tall table and you want to be able to still see those headers you can look across, see like let's say website here, you can look straight up and see your cost. So you don't have to be scrolling back and forth, up and down in the document to make it easy for you. So these can all be adjusted up-down, left-right make it easier for you.
Now if you want to remove these, you can simply click on them, which I just did, and every time you click on one of these splits you will see that you have. You will be able to get rid of them pretty easily, and if you want to turn it back on you just go under Window. So there are nice easy ways for you to be able to get around the document. Working with multiple windows and window views can be essential when you navigate large documents, complex PDFs or even spreadsheets. By managing your windows more effectively you will be able to work out a lot more ways to be able to see your information. So you can cut down and zoom in scrolling times, and you just make it a little bit easier and a little bit quicker to work throughout the documents.
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