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Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.
Acrobat gives you the ability to add interactivity to PDFs. Here you have one of the common examples, interactive forms. When you see that festive lavender bar across the top, that tells you that this is a fillable form. At the top-right, you see this little button for highlighting existing fields. If you don't like that blue highlight, you can turn that off. But it is helpful for readers to understand that these are live fields that they can type in. And if you're trying to get data back from a customer, for example, this is a great way to do it because for one thing, you don't have to read their handwriting, and it means that they don't have to print it out, sign it, fax it back in, and so forth.
It's just really much more economical. And there's more to it than just filling out fields, although that's nice and easy. You can just tab from field to field. You can also have Acrobat do calculations for you. So, down here, for example, if they want to place an ad listing, when they check that option, Acrobat fills in the amount and does the math. If they want to add additional lines, they enter the number of lines they want, again, Acrobat does the math for them. You notice they're only allowed three lines. What if they try to sneak in four? They get a little warning.
So, what this tells you is that Acrobat can do some work for you. It can inform your reader. I will tell you that there is a good bit of work under the hood to make this form work, but simple calculations are built-in by default in Acrobat. And that can really make life easy for you and for your reader. Up here we have two buttons. One is to reset the form, so if Bob made a mistake filling out, he can click that and start over. And then to submit the data back to you, there's another button that's set to Submit. Now, there are two routes for submitting data. One is to just email the data back as an email attachment, and that's very easy for both of you.
You can also hook up to some sort of server process. That requires a little more work on your part to collaborate with whoever is sitting at the receiving end on the server. And of course, that's sort of beyond the scope of this course. But I will tell you, I think forms are really interesting things to create, and in fact, I have a title on lynda.com that's based on Acrobat 10, but I'll tell you that forms have really not changed since Acrobat 10. So if you have an interest in pursuing forms a little more deeply, I would suggest that you check that out, and I think you'll find that forms are maybe more fun than you think they are.
So again, this is just a way the Acrobat gives you abilities to bring a PDF to life, to add a little more to it than just text and graphics.
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