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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
I've created a PDF, and I need you to look at it, so I can easily just e-mail it to you, attach it to an e-mail and say, "Please review this. Add your comments, add your markup, and then send it back to me." I covered that in the commenting chapter, and included, in case you have Reader, how I as the Acrobat user can include extended Reader rights in the PDF so that even though you only have Reader, you still have full access to all of the annotation and drawing markup tools. Well, in this chapter, we're going a little bit beyond that in this section like here called Review, which is also part of the comment panel.
For example, one step up from just e-mailing you the PDF is I can say send for e-mail review. When I do that, even though it does actually attach the PDF to my e-mail, it's a little bit more managed, in then it tracks who I sent it to, and if I've gotten responses back; all that is done in this thing called Track Reviews. Send for Shared Review lets me open that up to many more people, and not only can I send out one PDF to many people, but each person who receives that can update their PDF as other people add comments.
So in other words, people aren't just working in a vacuum; they can see other people's comments as they're saved to the PDF, without having to e-mail things back and forth. It's really cool. In both those cases, E-mail Review and Shared Review, the tracker, where it says Track Reviews, keeps track of who has received which PDF, which comments have come back yet, it lets me set a deadline of when people should return their comments by, and it lets me review all of the responses in one compiled PDF. This other choice, Collaborate Live, really isn't a review. But I guess this was the most logical section for Adobe to put it in, because it does involve two people looking over PDF, but not tracked by the tracker.
The Collaborate Live is more of a screen sharing session, where you and one or more people can all gather together at the same time and review a PDF online. As one person moves from page to page, everybody else sees that same page being moved to. It's pretty cool. So we're going to look at all these different ways to manage a commenting review process in Adobe Acrobat.
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