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Acrobat X Essential Training
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Splitting a PDF into multiple files


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Acrobat X Essential Training

with Anne-Marie Concepción

Video: Splitting a PDF into multiple files

I often get asked by clients about how to take a long PDF and quickly spit out the same PDF, only in individual pages. So in a 10-page PDF, you have page1.pdf, page2.pdf, page3.pdf, page4.pdf and so on. There actually is a wonderful command in Adobe Acrobat that does just that and more called Split. So what we're looking at right now is a 22-page PDF, you can see 22 pages. The Split command is under the tools Pane in the Pages section.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Splitting a PDF into multiple files

I often get asked by clients about how to take a long PDF and quickly spit out the same PDF, only in individual pages. So in a 10-page PDF, you have page1.pdf, page2.pdf, page3.pdf, page4.pdf and so on. There actually is a wonderful command in Adobe Acrobat that does just that and more called Split. So what we're looking at right now is a 22-page PDF, you can see 22 pages. The Split command is under the tools Pane in the Pages section.

Split Document is the one that we want. Click it, and you will see that you can set how many pages should be split. In other words, right now it would create 11 documents of two pages each, 11 times 2 is 22. But what if you just were like my clients and you wanted each PDF to be one page long, just do that, or you could say that I want the splits into to two 11-page PDFs, really it's up to you how you want to split it. You can only split in whole numbers though, or maybe this is because you are trying to transmit a big PDF and you want somebody to be able to compile them all together again at the other end.

So you're limited by file size. So you could say, well each page has to be at the max a half of a meg. So split it accordingly. It will still split in whole page increments by the way. Let's go back to Number of pages, we will leave it 1. You can also split by Top-level bookmarks, and we will check that out in a second. For now, let's split them up into single pages and let's look at Output Options. Where do you want these split documents to occur? Now it's not going to split this original document.

It's going to split a copy the document. So do you want them to be in the same folder as where this document is, or a different folder? And if you choose a different folder, it would say which different folder, we will keep it in same folder. Then how should it name the new PDFs. So you can say add a label and a number before or after the original name and then you can enter what label you want to use. So I will install say Part, use the separator, this underscore, and do not overwrite existing files. So if you have done this before or maybe you happened to have a PDF that has Part and the underscore after a file name, you don't want it to overwritten, turn it on.

It's always a good idea to keep that turned on, and I will just click OK, and say OK here. The end, nice and fast. Let's take a look. I will open up Windows Explorer and there are all of our PDFs, part one, part two, part three. Each one is one page long. Let's check it out. Here is page 1. And let's look at splitting along bookmarks or Top-level bookmarks. Let me come back here to our original 22-page file. If we look at bookmarks, remember that's this little panel on the left, just click the bookmark icon, this document happens to have many bookmarks.

It has some top-level bookmarks. These are the ones that you see immediately. Then it has some second and third level bookmarks if you click the little Plus or reveal triangle on a Mac to see the additional sub-headings underneath the main bookmark. And I talk about how to create bookmarks in a different video, but the point is that this document does have bookmarks and maybe, we'd like to split up along each section, each major bookmarks section. So we want to split according to section 1, section 2. Some of these sections are five pages long, some are one page long.

The Split command can handle that as well. So we come back here to Split Document. This time we will say split among Top-level bookmarks, Output Options, the same as before. Let's do to a folder in my computer and we will go to the Desktop, and we will make a new folder called newsplits, click OK, and say make it so. Nine documents, I am going to say all right, 1, 2, 3, 4, 5, 6, 7, 8, 9, yes.

Let's take a look on the Desktop, in the newsplits, New Folder, and there are the different parts, each one was one section with the part number. That command, Split Document, comes in very handy. So that's the command, Split Document, which is just the ticket when that's what you want to do, split the document.

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