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With Acrobat 9, Adobe continues to evolve the venerable PDF from a simple paperless document into a collaborative hub for many forms of digital communication. In Acrobat 9 Pro Essential Training, Brian Wood explores the many new and enhanced features in version 9 of Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended. He demonstrates different ways to create and modify PDFs, including the enhanced OCR tool, and shows how to combine them with other files into a PDF Portfolio. Brian covers collaboration in detail, including the new Collaborate Live and Shared Review options. He also investigates redaction and other security features. Example files accompany the course.
In the last video, we took a look at how to open files, native file formats, directly with an Acrobat to convert to PDF. In this video, we are going to take a look at how to set up the settings for those conversions. This may not make sense. You may want to go back to the previous video. Otherwise you can just follow along. Now, I have nothing open here, I have got Acrobat open. When you open a file such as a Word Document on windows, a JPEG, an InDesign file. We said before you had to have the application to convert them. Now, how it converts them, is up to the preferences within the program.
Choosing Edit or you can go to Acrobat on Mac, you will see Preferences. Choose Preferences. What we can see in here is what's called the Convert To PDF preference category. So if you look in this column here, now it's going to look different depending on the version of Acrobat you have and your platform, but by scrolling through here, you will be able to see some of the different file formats we have. And like I said I'm on Windows, and my product standards like I can see some extras in here. First and foremost, I will notice things like JPEG. So choosing JPEG here we can see, it gives us some settings and it allows us to edit those settings by clicking Edit Settings, it allows us to see some different things such as Compression.
Now, it's a JPEG file so it's probably not going to want to be compressed anymore, so there isn't any compression right there and I could see that we have a little bit of color settings, color management, that's for people who know what color management basically is. Otherwise you don't really want to mess with that so I will click Cancel there. You will notice that they have got Word in here, if you're on Windows platform, if you see Windows, you can click Edit Settings. It shows you some of the features that you have got available to you the PDF settings and how they work. Now, I do want to point out one thing, when you open a file such as an InDesign file or Word document. Word documents especially or Office documents especially, a lot of times they will use the last settings you set in your Macro within the office application.
So for PowerPoint, if you chose to preserve certain things or not, it's going to remember that and put that in here, so when you convert to a PDF. So it just things to think about. If you ever decide to convert certain file formats such as InDesign, I would always suggest going to the Preferences and clicking the Edit Settings and seeing what they give you. So you can change these as you bring them in, so we have the ability to change those. So I will click Cancel there. I just wanted to draw that your attention, show you what you could do there, by clicking Cancel and that's how you can convert those files and change how they are basically converted.
Once again, if you have that power to learn how to convert, it can make your life a lot easier down the road just by simply opening a file.
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