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Selecting and copying text and graphics

From: Acrobat X Essential Training

Video: Selecting and copying text and graphics

A very common operation with PDFs in Acrobat is simply selecting text or graphics or both out of a PDF, and then reusing that elsewhere, like in an e-mail message or an article that you are writing in Word or something like that. So how do you get text and graphics out of a PDF? Well, it turns out there are a ton of ways to do that. Well one of the most, simplest and direct ways is simply to select the text or graphics, and copy to the clipboard, and then paste it. One of the default tools in the toolbar is this little guy right here, the arrow next to the I-bar, and it is the Selection tool for text and images.

Selecting and copying text and graphics

A very common operation with PDFs in Acrobat is simply selecting text or graphics or both out of a PDF, and then reusing that elsewhere, like in an e-mail message or an article that you are writing in Word or something like that. So how do you get text and graphics out of a PDF? Well, it turns out there are a ton of ways to do that. Well one of the most, simplest and direct ways is simply to select the text or graphics, and copy to the clipboard, and then paste it. One of the default tools in the toolbar is this little guy right here, the arrow next to the I-bar, and it is the Selection tool for text and images.

It's not two separate tools. It's the same tool, because it's intelligent that way. Let's use it to select text. Here I have a PDF of a newsletter from the Chicago Creative Coalition, a wonderful arts group in Chicago. Let's zoom in a bit with the Ctrl+Plus a couple of times, and say that we wanted to grab the first paragraph of text from here. All I need to do is drag over the text with the Selection tool, so notice how it automatically switched to the correct I- beam tool, right, because we're selecting text.

Then I just drag over the text, and then go to the Edit menu and choose Copy, or press Ctrl+C or Cmd+C, or I can just right-click and choose Copy, and then switch to a different program where I want to paste it into. So, say for example that I want to paste that into a Word document. I have Word open right here. I'm just going to right-click, and choose Paste, and there it comes in. Now in this case, every single line ended with a paragraph return, so I'd have to delete those or use Find/Change to get rid of it, but at least I have all the text that I want to use, right? Now let's go back to Acrobat, and this time we will select a picture.

So when you click on a picture or when you select a picture, it selects one picture at a time. Let's go ahead and select this picture. This time I will right- click it, and choose Copy Image. We will go back to Word and choose Paste, boom! There it comes in, as a regular image that I could resize or crop or whatever the heck I wanted to, in Word. Let's delete that by pressing the Backspace Key. And here is something kind of fun. Let's go back to Acrobat, let me click to deselect that picture. This time with the Selection tool still selected, I'm going to drag a selection rectangle, everything inside that's blue, over part of the picture, and part of the text, right.

So, what is it going to select this time? Let's see, so I am going to choose Copy with Formatting and Acrobat is thinking about it, and trying to figure out, what it should do and thinking well, actually, that's all she wants, is she wants just that part of the picture, and that part of the text. So that's what we will give her. Come back to Word, and choose Paste, and that's what it did. It cropped the picture, is that cool or what? And it only brought over those sections of the text that I had selected. So it's very intelligent that way. If you need to do something else, maybe more major for getting text or graphics out of a PDF like exporting all the text or exporting all the images, well that's a horse of a different color, and I cover that in a different video about exporting content to other formats. But for the simple daily kind of task of grabbing somebody's name or a story out of a PDF, and pasting it into an e-mail or into a Word doc or an InDesign file, that's all you need to do is use the one very handy, very flexible Selection tool.

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This video is part of

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Acrobat X Essential Training

97 video lessons · 31564 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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