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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
Sometimes when you're searching, especially like a long PDF, the Find command really isn't powerful enough. You need something a little bit more robust, and that's where the Search command comes. Now a lot of new users are like, what, there is a difference the Find and Search, and yes, there is. The Find command I covered in a different video and that's if you just press Cmd or Ctrl+F, it opens up a little field that lets you do a find on one word or one phrase at a time, but that might not be enough and so you want to search, and you can get to the Search command from the Find fields dropdown menu.
You can see that Open Full Acrobat Search is a command there. Or you can just start searching right away, you don't have to go through Find. Just go to the Edit menu and choose Advanced Search. When you do that it opens up an actual Search panel at the left and it resizes the window so you can actually see the entire contents of your PDF document on the right along with bookmarks or attachments if you're going to be searching that as well. Then the results of the search will appear on the left, kind of like a little Google Search Results page.
So say for example that in the current document I want to search for the word pay and click Search, and immediately it goes through the document, it highlights all instances where it found something, and what's even cooler is that it gives me a little link to every time that it found a hit and it surrounds the word with a few words on either side of it. So I can see the results of this in context, which is very useful when you have many hits on a certain phrase and you know, like, you don't care about certain instances, you're looking for the word in a certain page.
So like if you hover over each of these links notice that the page number appears in the tool Tip. Say that I wanted to search for not just the word pay but variations of that word. I can say, okay, let's do a new search, and this time show me a few more options. So I can say now search for pay or paycheck or payroll and match any of these words rather than an exact word or phrase. So I will go ahead and search the current document and it found a few more instances, I am not sure, well it found pay in everyone.
But let's do a different variation of that and instead of limiting ourselves to this one document let's search a group of documents. If you want to do a Batch Search, if you want to search more than one PDF at a time, you can, what's important though is that you want to collect them all into a folder first. So get them into a folder which I have done in exercise one, I have a folder full of different PDFs, and now we're going to tell Acrobat to search that folder by - I am going to turn on Show Less Options. And let's say that we want to do a Batch Search command, in other words we want to search for a particular word or phrase not just in this PDF document but a group of them, multiple PDF files, can you do that? Of course you can.
In the Search panel what you want to do is where it says where would you like to search, you want to choose all PDF documents rather than in the current document, and then you want to search for a particular folder full of PDFs. So you have to remember to do that first, you have to remember to put the PDFs into a folder first, which I've done so already in the Exercise Files for Chapter 01. I just have a folder full of various PDFs that make up the employee manual, and now this time I'm going to search for the same thing.
I will search for payroll, click Search, and now it searches in all those documents, there is probably about six or seven, it found a hit in four documents, and then if I reveal all these hits here I can see that in the PDF called Benefits-sec6 that it found two hits, so one on page 1, one on page 2, in section 3, which is the document I happened to have open right now, it found two. In the PDF called sec4 it found one, and in sec7 it found a couple, civic duties, what's that about? So I am going to click that and it opens up that PDF automatically and it highlights the found phrase or found word, and that's about it.
So when you're done you can just click the little close box at the top of the Search window, and we'll maximize our normal Acrobat window. So when finding is not enough, don't forget there's a very powerful command called Search in Acrobat X.
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