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Searching a PDF and working with the Search panel

From: Acrobat X Essential Training

Video: Searching a PDF and working with the Search panel

Sometimes when you're searching, especially like a long PDF, the Find command really isn't powerful enough. You need something a little bit more robust, and that's where the Search command comes. Now a lot of new users are like, what, there is a difference the Find and Search, and yes, there is. The Find command I covered in a different video and that's if you just press Cmd or Ctrl+F, it opens up a little field that lets you do a find on one word or one phrase at a time, but that might not be enough and so you want to search, and you can get to the Search command from the Find fields dropdown menu.

Searching a PDF and working with the Search panel

Sometimes when you're searching, especially like a long PDF, the Find command really isn't powerful enough. You need something a little bit more robust, and that's where the Search command comes. Now a lot of new users are like, what, there is a difference the Find and Search, and yes, there is. The Find command I covered in a different video and that's if you just press Cmd or Ctrl+F, it opens up a little field that lets you do a find on one word or one phrase at a time, but that might not be enough and so you want to search, and you can get to the Search command from the Find fields dropdown menu.

You can see that Open Full Acrobat Search is a command there. Or you can just start searching right away, you don't have to go through Find. Just go to the Edit menu and choose Advanced Search. When you do that it opens up an actual Search panel at the left and it resizes the window so you can actually see the entire contents of your PDF document on the right along with bookmarks or attachments if you're going to be searching that as well. Then the results of the search will appear on the left, kind of like a little Google Search Results page.

So say for example that in the current document I want to search for the word pay and click Search, and immediately it goes through the document, it highlights all instances where it found something, and what's even cooler is that it gives me a little link to every time that it found a hit and it surrounds the word with a few words on either side of it. So I can see the results of this in context, which is very useful when you have many hits on a certain phrase and you know, like, you don't care about certain instances, you're looking for the word in a certain page.

So like if you hover over each of these links notice that the page number appears in the tool Tip. Say that I wanted to search for not just the word pay but variations of that word. I can say, okay, let's do a new search, and this time show me a few more options. So I can say now search for pay or paycheck or payroll and match any of these words rather than an exact word or phrase. So I will go ahead and search the current document and it found a few more instances, I am not sure, well it found pay in everyone.

But let's do a different variation of that and instead of limiting ourselves to this one document let's search a group of documents. If you want to do a Batch Search, if you want to search more than one PDF at a time, you can, what's important though is that you want to collect them all into a folder first. So get them into a folder which I have done in exercise one, I have a folder full of different PDFs, and now we're going to tell Acrobat to search that folder by - I am going to turn on Show Less Options. And let's say that we want to do a Batch Search command, in other words we want to search for a particular word or phrase not just in this PDF document but a group of them, multiple PDF files, can you do that? Of course you can.

In the Search panel what you want to do is where it says where would you like to search, you want to choose all PDF documents rather than in the current document, and then you want to search for a particular folder full of PDFs. So you have to remember to do that first, you have to remember to put the PDFs into a folder first, which I've done so already in the Exercise Files for Chapter 01. I just have a folder full of various PDFs that make up the employee manual, and now this time I'm going to search for the same thing.

I will search for payroll, click Search, and now it searches in all those documents, there is probably about six or seven, it found a hit in four documents, and then if I reveal all these hits here I can see that in the PDF called Benefits-sec6 that it found two hits, so one on page 1, one on page 2, in section 3, which is the document I happened to have open right now, it found two. In the PDF called sec4 it found one, and in sec7 it found a couple, civic duties, what's that about? So I am going to click that and it opens up that PDF automatically and it highlights the found phrase or found word, and that's about it.

So when you're done you can just click the little close box at the top of the Search window, and we'll maximize our normal Acrobat window. So when finding is not enough, don't forget there's a very powerful command called Search in Acrobat X.

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This video is part of

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Acrobat X Essential Training

97 video lessons · 31274 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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