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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
If you have a lot of paper documents that you need to convert to PDFs, especially searchable PDFs, ones that have text in them, then you need to invest in a scanner with a document feeder. It will pay for itself 10 times over--let me tell you. I have one, and it is fantastic. But any kind of scanner, even if it doesn't have a document feeder, can be plugged into your computer and Adobe Acrobat Pro can recognize it as a scanner and do some automation with it. Let's take a look at how that's done. Well first, you hook up your scanner.
Then you go to the Create menu, and choose PDF from Scanner. The easiest thing to do would be to choose one of these presets: Autodetect Color mode, or Black and White, Grayscale, Color, Color Image, and then just have it go to town. These presets are automatically configured to do things to pages as they're fed through the document feeder. So let's take a look of what some of the preset are. We are not going to go into a lot of detail. But just to give you an idea of the kind of automation that Acrobat will do when you feed files in through a scanner is that, for example, it can scan both sides at once, and it will automatically detect if the page has color or not, because it applies different compression and settings to pages depending on if there's color or if it's all black-and-white type.
You can set the resolution all the way up to 3000 DPI. 300 is usually far enough. If you do it really high, these PDFs will be huge. Paper size, and it can prompt you after you've fed in 20 pages, if you need to feed in another 20, because you're trying to scan an entire book and your document feeder only takes 20 pages at a time, you can have it prompt you to scan more pages, and it will keep adding those new pages to the same document. As it is scanning this, what it's doing is it's actually scanning it just like any scanner.
It's going to scan a picture of the page, and then it's going to convert that picture into a PDF, and we'll be looking at that in other videos in this chapter. But what it's asking you here is after it converted to a PDF, how should it optimize it? It can apply various levels of compression depending on the content, and if you are really after a smaller size, and you are okay with sacrificing some of the quality of the scan, then you should drag the slider to the left. If you need a high-quality scan, like these documents have to look almost exactly like how they looked in paper as they do in a PDF, then you want to drag this over to high-quality.
Now there are some options that you have here as far as Optimization options, so what happens to the images, should it Deskew, meaning if the scan is tilted, should it straighten it up? We'll be looking at all these Optimization options in a bit more detail in other videos. After it scans the page and turns it into a picture and it is saved as a PDF, do you also wanted to Run OCR, Optical Character Recognition? In other words, instead of a picture of text, should it turn into actual text, so you could actually select it and copy it and paste it elsewhere or do finds and searches in the PDF? You can see that in this present it is automatically turned on to do so. And in the options for that preset, you can choose which language it should use.
So it's going to assume that the documents you are feeding in are in English, but, you know, if the documents you're feeding in are in Hebrew, it's not going to do very good job. So you should choose Hebrew if that's the language of the text that you're feeding in. I'll move it back to English, because I know I'm going to forget that. And then the PDF Output Style, you have your choice here of a few different types. Well, in PDF Output Style, you have your choice of Searchable Image and ClearScan, and I'll be talking about the difference between those two in a different video. We'll just click OK here. And finally, you can choose to make your scan PDF/A-1b- compliant, which means, convert them to the standard used for archive documents, and an archived PDF is very difficult to change in Adobe Acrobat or Reader, so it's perfect for archiving lots of paper documents that you've converted to digital.
I'm going to close this. No, I don't want to save my changes. Let's go back to that create PDF from scanner. So those were the presets that come built-in. If you want, you can do it on the fly, creating your own set of options right here under Custom Scan instead of modifying any of the existing presets. So here you can choose color mode, what the output should be, what the document setting should be, and so on. So I'm telling you, if you have a lot of documents that you need to convert from paper to digital, definitely get one of these scanners with an automatic document feeder that Acrobat can read, and then you can just go to town.
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