New Feature: Playlist Center! Pick a topic and let our playlists guide the way—like a learning mixtape.

Start learning with our library of video tutorials taught by experts. Get started

Acrobat X Essential Training
Illustration by

Scanning a paper document to PDF


From:

Acrobat X Essential Training

with Anne-Marie Concepción

Video: Scanning a paper document to PDF

If you have a lot of paper documents that you need to convert to PDFs, especially searchable PDFs, ones that have text in them, then you need to invest in a scanner with a document feeder. It will pay for itself 10 times over--let me tell you. I have one, and it is fantastic. But any kind of scanner, even if it doesn't have a document feeder, can be plugged into your computer and Adobe Acrobat Pro can recognize it as a scanner and do some automation with it. Let's take a look at how that's done. Well first, you hook up your scanner.
Expand all | Collapse all
  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Scanning a paper document to PDF

If you have a lot of paper documents that you need to convert to PDFs, especially searchable PDFs, ones that have text in them, then you need to invest in a scanner with a document feeder. It will pay for itself 10 times over--let me tell you. I have one, and it is fantastic. But any kind of scanner, even if it doesn't have a document feeder, can be plugged into your computer and Adobe Acrobat Pro can recognize it as a scanner and do some automation with it. Let's take a look at how that's done. Well first, you hook up your scanner.

Then you go to the Create menu, and choose PDF from Scanner. The easiest thing to do would be to choose one of these presets: Autodetect Color mode, or Black and White, Grayscale, Color, Color Image, and then just have it go to town. These presets are automatically configured to do things to pages as they're fed through the document feeder. So let's take a look of what some of the preset are. We are not going to go into a lot of detail. But just to give you an idea of the kind of automation that Acrobat will do when you feed files in through a scanner is that, for example, it can scan both sides at once, and it will automatically detect if the page has color or not, because it applies different compression and settings to pages depending on if there's color or if it's all black-and-white type.

You can set the resolution all the way up to 3000 DPI. 300 is usually far enough. If you do it really high, these PDFs will be huge. Paper size, and it can prompt you after you've fed in 20 pages, if you need to feed in another 20, because you're trying to scan an entire book and your document feeder only takes 20 pages at a time, you can have it prompt you to scan more pages, and it will keep adding those new pages to the same document. As it is scanning this, what it's doing is it's actually scanning it just like any scanner.

It's going to scan a picture of the page, and then it's going to convert that picture into a PDF, and we'll be looking at that in other videos in this chapter. But what it's asking you here is after it converted to a PDF, how should it optimize it? It can apply various levels of compression depending on the content, and if you are really after a smaller size, and you are okay with sacrificing some of the quality of the scan, then you should drag the slider to the left. If you need a high-quality scan, like these documents have to look almost exactly like how they looked in paper as they do in a PDF, then you want to drag this over to high-quality.

Now there are some options that you have here as far as Optimization options, so what happens to the images, should it Deskew, meaning if the scan is tilted, should it straighten it up? We'll be looking at all these Optimization options in a bit more detail in other videos. After it scans the page and turns it into a picture and it is saved as a PDF, do you also wanted to Run OCR, Optical Character Recognition? In other words, instead of a picture of text, should it turn into actual text, so you could actually select it and copy it and paste it elsewhere or do finds and searches in the PDF? You can see that in this present it is automatically turned on to do so. And in the options for that preset, you can choose which language it should use.

So it's going to assume that the documents you are feeding in are in English, but, you know, if the documents you're feeding in are in Hebrew, it's not going to do very good job. So you should choose Hebrew if that's the language of the text that you're feeding in. I'll move it back to English, because I know I'm going to forget that. And then the PDF Output Style, you have your choice here of a few different types. Well, in PDF Output Style, you have your choice of Searchable Image and ClearScan, and I'll be talking about the difference between those two in a different video. We'll just click OK here. And finally, you can choose to make your scan PDF/A-1b- compliant, which means, convert them to the standard used for archive documents, and an archived PDF is very difficult to change in Adobe Acrobat or Reader, so it's perfect for archiving lots of paper documents that you've converted to digital.

I'm going to close this. No, I don't want to save my changes. Let's go back to that create PDF from scanner. So those were the presets that come built-in. If you want, you can do it on the fly, creating your own set of options right here under Custom Scan instead of modifying any of the existing presets. So here you can choose color mode, what the output should be, what the document setting should be, and so on. So I'm telling you, if you have a lot of documents that you need to convert from paper to digital, definitely get one of these scanners with an automatic document feeder that Acrobat can read, and then you can just go to town.

There are currently no FAQs about Acrobat X Essential Training.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Acrobat X Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.