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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
A lot of what happens in Adobe Acrobat is driven by what the Preference is set to. And if you look at the Preference settings that you can make, really, it's kind of mind-boggling, but in this video, I just want to show several of the more important Preference settings that you might want to take a minute out to think about and to set. So let's open that up. Go to the Edit menu, and choose Preferences, if you're on Windows; if you're on a Mac, Preferences will be under the Adobe Acrobat Pro menu. As you can see there, kind of mind- boggling here, but let's start with some of the more important ones.
For example, go right to Identity here on the left. Identity is whenever you save a PDF that you've created in Acrobat, or when you make comments, that kind of thing, your identity is saved along with that document or your name is used in the comment. So you probably want to edit this. I am going to go ahead, and fill in my Name. I like to have a hyphen here. These are all voluntary, you don't have to set them, but it's a good idea to do so.
And the Email Address comes in handy very often, so I'm going to go ahead and put in AMC. Let's go onto other settings. So let's looks at Documents up here. One thing that I like to change is the number of recently used documents, because that's the list that appears under the File menu and in this Flash Screen. The minimum is 5, I wish it could be like 50, but the maximum that you can set is 10 so I'll change that to 10. Then also take a look here under Save Settings. You may not realize it, but Acrobat is actually saving your changes to a Temp file, every certain number of minutes and the default is 5 minutes.
It doesn't actually, like, save the file that you're working on actively. What happens, as I said, is it's saving it in a Temp file, and if Acrobat stops responding, or crashes, or you loose power and the whole computer shuts down, the next time you start up Acrobat, it's going to look at those Temp files and try to recover those files, and it will have the changes that it has auto-saved every this many number of minutes. So if you want to increase this or decrease this because sometimes you make changes and you realize oh, I didn't want to make all those changes and you have to undo, so maybe this is too often for you, but I just want to give you a heads up about where this command was set.
And let's look at General. Lots of fun stuff we can play with in the General preferences. What's not turned on by default for the basic tools, is keyboard shortcuts, which Adobe Acrobat Team calls Single-key Accelerators. If you want to be able to use a Single-key Accelerator to use a keyboard shortcut to quickly switch from one tool to the next, like from the Zoom tool to the Crop tool, that kind of thing, then you should turn that on. The problem is that the keyboard shortcuts are not evident in any tooltips anywhere.
You have to go to Online Help to the last section where it says keyboard shortcuts to learn these. So if you are keyboard shortcut kind of person, you use the tools that often that you need a keyboard shortcut, then turn this on. I'm going to turn off for now, because I often accidentally switched tools when I'm just trying to type. This is also the setting where Acrobat will automatically create links from the URLs that it detects inside of a PDF, and reader does the same thing. You probably have noticed that even though you didn't create a hyperlink for a URL, if you put your cursor over that link, it will automatically offer to take you to that web page.
I'll be talking more about working with these kind of like automatic links, and also hardwired links in a different video. All those little alerts that Acrobat might pop-up when you're about to edit something or when you get a little alert that says don't show me this again, and you turn it off, this is where you would control those. So if you've told it to turn off some kind of warning and you want to see those again then you have to choose Reset All Warnings. All right, let's jump down to Online Services. I am not saying that there aren't important things in here, and indeed we will be coming back here on occasion for other videos, but like I said, I don't want to make this an exhaustive video, just the top things that you might want to take a look at.
Under Online Services, you might want to put in your Email Address that you've setup for your Acrobat.com account. If you have an Acrobat.com account or any kind of Adobe online account, this is where you'd enter it. It's assuming that the e-mail address that I entered for my identity is the same one as my Adobe online account, which, you know, it is, in this case, but sometimes it might be different. Another one that I always go to the first time I install Acrobat is down here called TouchUp. I want to make sure that it is going to use the correct applications when I decide to edit an image or edit an object.
We'll be getting to that in a later video, but basically it wants to know, if you want to edit an image, what is your image editor? If it detects Photoshop installed on your computer, it will automatically select that by default. If Photoshop isn't on there, then you have to point it to an image editor. The same thing for what they call a Page /Object Editor, because you know there is paint graphics, and then there are draw type graphics also known as a vector graphics, or even like big box of type. Those things can be edited in another program such as Illustrator which if it detects, will automatically select Illustrator. Otherwise, it's going to want to know, where is CorelDRAW, or where is whatever programming it is that you use to edit vector or draw kind of objects.
Under Units & Guides, you might want to change the default Ruler Units. Now, the ruler isn't showing by default, but I often like to turn it on, to get an idea of what the page dimensions are that I'm looking at and if Inches aren't your thing, you can choose a different default Ruler Units. Then there is something you can turn on called the Layout Grid and if you want to change the amount of spacing in- between the lines for layout grid, you can change that. And finally, you can also pull out Guides, ruler guides from the rulers as you can with other Creative Suite programs.
I'll be getting to that later on, when I start talking about Forms, because it's often used, two-line form fields, but if you want to change the color of those ruler guides this is where you would do it. The last thing you might want to take a look at is the Adobe Updater, the last preference category down here. Adobe recommends that it automatically installs updates, which it will. They're especially concerned about this with Reader, and with Acrobat, because there might be some vulnerabilities in the program, almost like an anti-virus protection is what they're doing, is they're prompting you to automatically download and install updates.
But I like to have a little bit more control over that, so I might say Automatically download the updates but let me choose when to install them. You don't want it to automatically start installing something when you're under deadline, or you might want to say don't download or install them automatically, it'll go ahead and warn you or tell you that there are updates to be downloaded, but it won't do it automatically. So choose one of those. As I said, there are many other categories for Preferences and we'll be looking at a number of them during the course of this video title, but as long as you go ahead and enter your identity, and make your Preference settings regarding editing applications and how you view documents, then you'll be set for the vast majority of PDFs that you'll be working on.
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